Space processes and operational procedures - WG2 meeting #4

Tuesday 3 Nov 2026, 14:00 → 15:40 Europe/Zurich

112/2-032 (CERN)

Germana Riddone (CERN)

WG2 website: https://cern.sharepoint.com/sites/sce/SMF/WG2/ 

14:00 → 14:10 Approval of minutes and review of actions

• Received survey from IT - small space tool developed by IT to help assigning/booking offices
• Updated summary document: https://edms.cern.ch/document/3527895/2 (included IT and OSI - missing SY on going)
• Implementation guideline [WG1] - Link

• Space-definition document from 2018 (EDMS 1954236)- will be updated by Mauro

• List of procedures to be prepared by the WG2: new version available in EDMS - integrated comments from Paula and added procedures fro storage

• Procedures prepared by the WG2: B. Schmidt confirmed that he agrees with the list of procedures proposed to date.
• Approval of the procedures: checked by the WG2 members and approved by M. Nonis

Minutes 15/10/2026

14:10 → 14:30 WG3 - Space management – Request for your input on data priorities

Data_requirements_priorities_completed.xlsx

14:30 → 14:50 SMC-WG2-Procedure #1-Space data management and classification

Speakers: Dr Germana Riddone (CERN), Mauro Nonis (CERN)

SMC-WG2-Procedure #1

14:50 → 15:10 SMC-WG2-Procedure #6-Creation or modification of buildings, partitions and rooms

Speakers: Delphine Bail (BE-CO), Laurent Croses

Creation or Modification of Buildings, Partitions and Rooms WG2.docx

Creation or Modification of Buildings, Partitions and Rooms WG2.pdf

Creation or Modification of Buildings, Partitions and Rooms WG2 with comments.docx

Creation or Modification of Buildings, Partitions and Rooms WG2 with comments.pdf

15:10 → 15:25 AOB

Next meetings:
- 24-25/11 - Procedure #2 (internal address ...) - Procedure #3 (management of room occupancy and capacity data)
- 15-16/12 - Procedure #4 (Temporary, swing space and hotdesking management) - Procedure #5 (Management of space requests and attribution changes)