IUPAP Executive Council and Commission Chairs

25 Jan 2022, 12:00 → 28 Jan 2022, 16:30 Europe/Zurich

Michel Spiro (Université Paris-Saclay (FR))

The meeting will take place in Zoom in the room indicated below (Videoconference—only registered users can access).

25 January: C1 Meeting (13.00 to 15.00)  CET (Trieste Time)

26 January: EC&CC meeting (13.00 to 16.00)  CET (Trieste Time)

27 January: EC&CC meeting (13.00 to 16.00)  CET (Trieste Time)

28 January : EC&CC meeting (13.00 to 15.30),  Executive Council Meeting (15.45 to 16.15)

Photo_Day1.pdf

Photo_Day2.pdf

Photo_Day3.pdf

Tuesday 25 January

13:00 → 15:00 C1: Commission on Policy and Finance: Financial matters [restricted meeting, to be held in Michel Spiro's Zoom room]

Attendees: members of C1
- President
- Past-President
- President-Designate
- Secretary General for Administrative Affairs
- Secretary General for Legal and Financial Affairs
- Associate Secretary General
- Deputy Secretary General
- Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore
- Vice-President at Large (Centenary)
- Treasurer

Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.

Wednesday 26 January

13:00 → 13:05 Welcome by President-Designate

Speaker: Silvina Ponce Dawson

13:05 → 13:10 Approval and adoption of the Agenda

Speaker: Michel Spiro (Université Paris-Saclay (FR))

13:10 → 13:40 Introduction of the Participants

Speaker: Jens Vigen (CERN)

CC_2021.pdf

CC_2021.pptx

13:40 → 14:10 Introduction to IUPAP

Speaker: Michel Spiro (Université Paris-Saclay (FR))

IUPAP short presentation.pptx

14:10 → 14:18 Report on the Singapore office

Speaker: Leong Chuan Kwek

14:18 → 14:26 Report on the Trieste Office

Speaker: Stefano Fantoni

14:26 → 14:30 Report on the Association in Geneva

Speaker: Mr Jens Vigen (CERN)

Swiss_IUPAP_association.pdf

Swiss_IUPAP_association.pptx

14:30 → 14:40 Tea and coffee break

14:40 → 15:00 Resolutions from General Assembly

• Dues
  • Dues 2021-2023
  • Outstanding dues
• Affiliated Commissions and Working Groups
  • Ratification of International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)
  • Ratification of establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)
  • Appointment of IUPAP representatives to the new Affiliated Commission (AC6)
  • Ratification of establishing a Working Group in the emerging field of Quantum
  • Ratification of establishing a Working Group on Ethics
  • Ratification of revised mandate for the Working Group on Women in Physics (WG5)
• Additional resolutions
  • Endorsement of the year 2025 as the International Year of Quantum Science and Technology
  • Renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes
  • Requirements ensuring diversity of candidates for IUPAP Awards
  • Waterloo Charter for Gender Inclusion and Diversity
  • Open science
  • Guideline for conference organization
  • MoU CERN–IUPAP
  • Future General Assemblies
  • Endorsed conferences
• Postponed proposed resolution
  • Use of units in the International System of Units (SI):
    • Background
    • Proposed text
    • Exchange between C2 and C9 (see attached file below)
    • On the units radian and cycle for the quantity plane angle, Metrologia 53 991 (2016)
    • SI units need reform to avoid confusion, Nature 548 135 (2017)
    • On the status of plane and solid angles in the International System of Units (SI), Metrologia 56 065009 (2019)
    • A spectral unit, Nature Physics 16 888 (2020)
    • Proposal for the dimensionally consistent treatment of angle and solid angle by the International System of Units (SI), Metrologia 58 052001 (2021)
    • Angles in the SI: a detailed proposal for solving the problem, Metrologia 58 053002 (2021)
    • Remarks [by Peter Mohr] on a possible IUPAP resolution concerning the use of units in the International System of Units (SI) (see attached file below)

ExchangeC2andC9.pdf

Mohr_remarks.pdf

15:00 → 15:15 Minutes of the previous EC&CC meeting, To Do List, Confirmation of Decisions taken since last GA

Speaker: Michel Spiro (Université Paris-Saclay (FR))

a. MINUTES EC_CC October 2021 .pdf

b. To Do 2021 EC§CC vf.pptx

c. Associate:Invited members after the GA.png

d. The role of physics in the green economy - final.pdf

15:15 → 15:30 Matters arising

Speakers: Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson

a. IUPAP Statement on Collaborative Access to Facilities and Data 20 November 2019.pdf

call_and_procedure_interdisciplinary_early_career_scientist_award_2022.pdf

call_henri_abraham_award_2022.pdf

15:30 → 16:00 Membership issues

Vice President (New Members) Nithaya Chetty will present a paper on recruiting and retaining members.

Speaker: Nithaya Chetty (University of Witwatersrand)

iupap member strategy 2019-2029 FINAL.pdf

Membership Matters EC&CC Jan 2022.pdf

Membership Matters EC&CC Jan 2022.pptx

16:00 → 16:01 EC&CC adjourns for the day

Thursday 27 January

13:00 → 13:30 The role and operation of Commissions

a) Introduced by a former Commission Chair (Sunil Gupta)
b) Comments by the President regarding Members and Associate Members of Commissions

Speakers: Sunil Gupta (Tata Inst. of Fundamental Research (IN)), Michel Spiro (Université Paris-Saclay (FR))

Commissions.pdf

Commissions.pptx

13:30 → 14:00 Working Groups

• Status and reports Silvina Ponce Dawson
• WG on Industry (WG16) — progress report, prospects for Corporate Associate Members by Christophe Rossel

Speakers: Michel Spiro (Université Paris-Saclay (FR)), Christophe Rossel

1_SPD_Working_groups.pdf

a. Invitation Letter to become Corporate Associates Fin.01.pdf

b. Reply ALLS 2022-01-19 à 16.08.12.png

c. Reply CERN 2022-01-25 à 15.38.30.png

d. Letter for IUPAP Members to nominate Corporate Associate Members.pdf

Presentation IUPAP ExCom 27.01.22.pdf

14:00 → 14:45 Commission Matters

a) Discussion on Associate members
b) Reports from Commissions and Affiliated Commissions: specific requests
c) Procedures for reviewing and changing the mandate
d) Procedures for establishing the next Commission: President Designate
e) Nominations for the next chair to be called for at the second EC&CC 2022 and close by May 2023 – decisions to be recommended to GA at EC&CC 2023: President Designate

• Reminder of the balance of the formal chairs of the IUPAP commissions

Location and dates for next EC&CC July 2022 and July 2023

Speaker: Silvina Ponce Dawson

d_Selection_commission_members.pdf

14:45 → 15:00 Tea and coffee break

15:00 → 15:45 Procedures for sponsorship and endorsment of conferences

Rudzani Nemutudi, Associate Secretary General, to introduce the procedures and to answer questions about the procedures as described on the web pages:

• Sponsorship, deadline 1 June 2022 for 2023 conferences
• Endorsment, no specific deadline defined

Reports of sponsored conferences must be submitted within two months of the close of the conference and never later than 1 June of the year after it was held. Reports shall be submitted online.

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

IUPAP-Conferences Procedures for Sponsorship C&CC2022.pdf

15:45 → 15:46 EC&CC adjourns for the day

Friday 28 January

13:00 → 13:10 Review of Day 1 and Day 2

Speaker: Michel Spiro (Université Paris-Saclay (FR))

To Do 2022 EC&CC.pdf

To Do 2022 EC&CC.pptx

13:10 → 13:30 Financial matters: discussion led by treasurer Boris Sharkov

• Budget and financial status as presented to EC&CC in October 2021 (for reference only).
• Report on 2021 financial position – Bruce McKellar and Jens Vigen
• Approved Budget 2022, indicative budgets 2023 and 2024 – Jens Vigen and Boris Sharkov

The General Assembly has approved the 2022 budget, as part of agenda point "IUPAP financial report 2018–2021", in October 2021, the Commission Chairs are asked to regard the following years as indicative. The budget for 2023 will be voted at the General Assembly to be held in July 2022.

• Members with dues in arrears – Jens Vigen and Boris Sharkov

Speakers: Boris Sharkov, Bruce McKellar, Jens Vigen (CERN)

6.2.0 Draft budget 2021-2024v20210128.xlsx

13:30 → 14:00 Communications

• IUPAP internet, website
• ECSP nominations and declarations – quarterly lock-in
• Newsletter

Speaker: Sandro Scandolo

communication.pdf

IUPAP_Dec2021_4.pdf

presentation_IUPAP_Slides_Ver_Monica_KLC.pptx

14:00 → 14:30 IUPAP Centenary

Speaker: Monica Pepe-Altarelli (CERN)

Centenary_2022-January.key.pdf

14:30 → 14:45 IUPAP Centenary photo contest: status and progress plan

Speaker: Silvina Ponce Dawson

Photo_Contest.pdf

14:45 → 15:00 International Year for Basic Sciences for Sustainable Development (IYBSSD)

Speaker: Michel Spiro (Université Paris-Saclay (FR))

IYBSSD MS.pptx

Possible Outcome fous International Day of Physics for Society and Sustainable Development.pdf

15:00 → 15:15 Any other business

15:15 → 15:30 Review of meeting and future procedures

15:30 → 15:31 Close of EC&CC meeting

15:31 → 15:45 Tea and coffee break

15:45 → 16:15 Executive Council Meeting [Michel Spiro's Zoom room]

• To consider decisions proposed by EC&CC meeting and resolve on them
• To consider future actions and assign responsibility for them