IOC Meeting

Tuesday 6 Jun 2023, 14:00 → 16:10 Europe/Zurich

Azwinndini Muronga (NMU, South Africa), Diallo Boye (Brookhaven National Laboratory), Kétévi Adiklè Assamagan (Brookhaven National Laboratory (US)), Mounia Laassiri (University of Helsinki), Ulrich Goerlach (Institut Pluridisciplinaire Hubert Curien (FR))

To discuss the scientific program of ACP2023

Conference info

Present: Realite, Dolly, Mounia, Christine, Funmi, Sanae, Peacemaker, Brian, Kenneth, Lawrence, Uli, Kétévi.

Apologies: Azwinndini, Benard

1. Venue: Because of constraints at Nelson Mandela University George Campus, the venue will be the Protea Hotel in George. Details are here: Protea Hotel by Marriott George King, George. Location: George Central
   address: King George Drive, King George Park, George, 6529, South Africa
   Ref. Number: 1128839. tel.+27718897615; email: reservations@referforward.co.za. 
   Website: https://www.marriott.com/en-us/hotels/grjki-protea-hotel-george-king-george/overview/. Closest Airport: George Airport, George, 6530, South Africa, 15-20 min drive from the venue. Airport code: GRJ. George Airport is accessible via connecting flights from Johannesburg, South Africa.
2. The conference registration fee will cover 2 tea/coffee breaks per day, Monday-Friday September 25-29, 2023, a reception Monday evening September 25, a conference dinner on Thursday September 28, and airport transfers in George. 
3. Lodging accommodation: 50 rooms are blocked at the Protea Hotel, for ACP2023 participants, at reduced rates, using the Ref. Number: 1128839. Other hotels are available, within the vicinity of the venue, here  https://science.mandela.ac.za/Conferences/ACP-2023. In-person participants are encouraged to make their own hotel arrangements, unless prior agreement was made with the conference organizers to cover your hotel.
4. There are many options for tourism activities, which you may arrange at your own charge,  https://science.mandela.ac.za/Conferences/ACP-2023. We recommend full attention to the conference proceedings, and to arrange your tourism activities for week(end) before and/or after the conference.
5. Lawrence Norris will look into options for academic excursions, e.g. to Cape Town or an SKA site. We will update the conference information when these details are available. 
6. The LOC will prepare and send letters of invitation to 1) the invited speakers and organizers, 2) speakers of contributed talks and 3) in-person participants. 
7. Abstract submission is open until June 30, 2023. A member of the organizing committee may submit an abstract for a contributed talk. All abstracts will be reviewed in early July and the authors of selected abstracts will be informed and receive invitation letters.  
8. We will circulate a table where people who wish to be picked up / dropped off at the airport in George may enter their arrival and departure details. 
9. We expect in-person participants to arrive on Sunday September 24, to facilitate arrangements for airport pickups.
10. A number of invited speakers have not confirmed. We ask the relevant committee members to follow up and if necessary, seek replacements. 

14:00 → 14:15 Venue

Protea Hotel by Marriott George King, George. Location: George Central
address: King George Drive, King George Park, George, 6529, South Africa
Ref. Number: 1128839
tel.+27718897615; email: reservations@referforward.co.za.
Website: https://www.marriott.com/en-us/hotels/grjki-protea-hotel-george-king-george/overview/

Closest Airport: George Airport, George, 6530, South Africa, 15-20 min drive from the venue. Airport code: GRJ. George Airport is accessible via connecting flights from Johannesburg, South Africa.

14:15 → 14:30 Lodging accommodation

The conference venue will also provide lodging; 50 rooms have been set aside. You are encouraged to arrange your booking as soon as possible.

Rates per night including breakfast at the Protea Hotel with Ref. Number: 1128839
Single: ZAR 1297.03
Double: ZAR 1415.84

Protea Hotel by Marriott George King, George
address: King George Drive, King George Park, George, 6529, South Africa
tel.+27718897615; email: reservations@referforward.co.za.
Quotation Number: 1128839.
Website: https://www.marriott.com/en-us/hotels/grjki-protea-hotel-george-king-george/overview/

Other hotels may be found in the city center within walking distance of the venue.

14:30 → 14:45 Conference reception and dinner

The conference reception will take place at the venue on Monday September 25 during the session organized by the early career physicists.

The conference dinner will take place on Thursday September 28. A keynote speech is planned during the conference dinner.

The conference reception and dinner will be hosted at the conference venue, the Protea Hotel.

14:45 → 15:00 Excursions

Options for excursions will be arranged for Saturday September 30. People who wish to do an excursion will be pay for it at their own charge.

Conference info

15:00 → 15:15 Final list of invited speakers

ACP-June6-Meeting-Mulilo.pdf

ACP-June6-Meeting-Mulilo.pptx

Speakers

15:15 → 15:30 Invitation letters and entrance visa

The invitation letters will be prepared and sent by the LOC. People who need entrace visa for South Africa are encouraged to apply for the visa early as soon as they received their letter.

15:30 → 15:45 Contributed abstracts and selections

The contributed abstracts will be reviewed after the deadline of June 30. The authors of selected abstracts will also received invitation letters.

Abstracts

15:45 → 16:00 Registrations

Please encourage your invited speakers to register and submit their talk title and abstract.

You, as a member of the organizing committee, should register.

Registered participants who are not speakers (invited or contributed), not session chairs, or not LOC members, but wish to attend the event in-person, may need invitation letters. We will query the registrants to identify these people.

registrants