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IOC Meeting

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Azwinndini Muronga (NMU, South Africa), Diallo Boye (Brookhaven National Laboratory), Kétévi Adiklè Assamagan (Brookhaven National Laboratory (US)), Mounia Laassiri (University of Helsinki), Ulrich Goerlach (Institut Pluridisciplinaire Hubert Curien (FR))
Description

To discuss the scientific program of ACP2023

ASP IOC
Zoom Meeting ID
67482621410
Description
IOC meetings
Host
Ketevi Adikle Assamagan
Alternative hosts
Mounia Laassiri, Christine Darve
Useful links
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Summary of ACP-IOC meeting August 24 at 17:00 CAT

Present: Funmi, Sanae, Diallo, Obinnah, Benard, Azwinndini, Christine, Kenneth, Reatile, Dolly, Kétévi, Mounia

Logistics for Poster Presenters

  • We will add a 3rd parallel room for poster presentations
  • Poster room will be equipped with:
    • Poster board
    • Pushpins or similar mounting hardware
    • Presenters must print their own posters and bring them to the conference; However the LOC will give a list of local printer centers close to the conference venue; in case someone would like to print it poster at the venue.
  • The criteria for a Poster:
    • Portrait format (upright format) in A0: 841 mm (width) x 1190 mm (height)
    • Mounia will send an email to poster presenters 
    • We will add a dedicated session for posters; we will use the time slots of no received invited talks; the deadline is set for the 25th of August
  • Food Options for Lunch
    • We have organized the meeting to give attendees a 90-minute break for lunch, giving them time to go out for lunch. 
    • Note that searching “restaurants near me” on google maps will give us many options close to campus; But the LOC will provide us with food restaurant options with an approximate walking time.

ACP2023 agenda

  • The Agenda for the Scientific Program of ACP2023 is evolving; it is already transferred to ACP Indico
  • All times are local times SAST = UCT+2
  • The event will start at 8:45 with News and Information except on Monday it will start at 8:30 with a Welcome address
  • There will be 3 parallel sessions for contributed oral presentations on Mon. Sep 25, Wed Sep 27 and Thur. Sep 28. 
    • Authors whose work is selected for oral presentation are scheduled in a 15-minute Oral Session organized by theme.
    • Each session will include six to seven 15-minute presentations.
    • Each presenter will have 13 minutes for the presentation, followed by 2 minutes of discussion and questions from the audience, moderated by the session co-chairs.
    • We will transferred the oral contribution to ACP Indico within these upcoming days
    • And we will set up Gather Town for poster presentations (online and in-person, 71 posters)
    • By Sep 1st the agenda will be finalized;

AOB

  • Kenneth would like to have a Masterclass
    • He will write a short report with all his requirements (Computers, expected outcomes, who will help…) 
  • Delegates' Arrival Date 
    • We will create a google sheet and share it with participants; where in-person participants will fill in the information about their arrival / departure dates (and flight numbers when this is available) in George and hotel name. 
There are minutes attached to this event. Show them.
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