December 2023 Meeting of the Public Events Committee

Tuesday 5 Dec 2023, 15:00 → 16:00 Europe/Zurich

53/R-044 (CERN)

Ana Godinho (CERN)

Agenda for this meeting:

• Recruitment of New Public Events Curator [For information]
• Membership and ToR of the committee [For discussion and decision]
• Current season (2023/24), CERN70 season, 2024/25 season [For information]
• Event proposals for evaluation [For decision]

PEv_Committee_Meeting_051223_v2.pdf

PEv_Committee_Meeting_051223_v2.pptx

Present: François Briard, Louise Carvalho, Ana Godinho, Pascale Goy, Claudia Marcelloni, Loraine Massarotti, Manuella Cirilli and Tim Smith.

Excused: Frederick Bordry

 

Membership of Committee

• Agreement on inviting a member of ECO’s Scientific Advisory Board. Action: Ana will reach out to Michael Doser with an invitation
• MC: how can the committee better liaise with other seminars at CERN
• FB: bringing in members of other seminar committees can blur the lines - for public events, there is a need for good communicators.
• On raising awareness of the public events, with a view to potentially gathering more suggestions: 
  • poster with email address where CERNois could send suggestions?
  • ask Alumni team to make call for events?
• For above - if there is a need for more suggestions. If we do this, would need mechanism for follow-up. 
• CM: suggestion to bring in someone with links to cultural organisations external to CERN. Monica Bello would be a good person to add.

Terms of Reference

• CM: suggests making explicit that the committee will look at reputational aspects and will call on external experts as needed
• Action: Ana will work on initial draft prepared by Lila and circulate for feedback and comments. 

 

Public Events Strategy

• AG: idea of a survey of SGW visitors, to ask "What sort of event would you come to CERN to see"?
  • Several pointed out risk of raising expectations.

Event proposals

• Gian Giudice’s event - had been approved, with a suggestion to increase diversity. Gian has addressed this concern (see slides) 
  • Proposed date is 19 June 2024, either 19h30.20h
  • Action: Ana to confirm date with Gian

• Temps en Temps - had been approved some time ago, pending cost
  • Cost considered reasonable for such and artistic event. So OK
  • Date - 19 Nov 2024…or Feb 2025.
  • Action: Ana to confirm date with proponents

• Dance avec l’evolution
  • The committee's view is that if evolution is not featured in the joint exhibition with the Geneva NHM, then difficult to have this event as a stand-alone since the topic is far removed from CERN's research
  • Action: Ana to get back to proponents with this caveat and that more will be known in early 2024. Also, follow up with Emma for evolution in the exhibition

• Magic and Science Academy
  • The committee keeps decision to accept.
  • Action: Ana and Loraine to find a date. Also, look into the option of it being featured as a science show

• Quantum Lovers
  • Wait for proposal from GAOS, which Ana has requested

• Creation (new proposal)
  • clear yes! from the Committee
  • no immediate logistic obstacle
  • Action: Ana to follow up with the proponent. Also ask about possibility of collaboration with the CERN choir

• The universe in a grain of sand
  • CM: film and debate/conversation
  • CM and PG: could fill in gap of no Sparks! next year. Recommend taking place in 2024
  • Action: Ana (and Tim) to liaise with MArk Levinson for a Sparks!-related event in 2024.

 

Next meeting - in around 3 months time

• Send Newdle to find a date.