Oct 9 – 11, 2024
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Using MS Word


It is very easy to stray from the required layout and style when using word. Authors should take care with fonts are used in documents, including fonts within graphics.

Fonts should be restricted to Times or TimesNewRoman, Symbol, and Zapf Dingbats.

Always use the correct version of the template for your computer and never transport across versions or platforms.

All text should be BLACK.

Installing the .dot and .dotm Templates

Word templates work best when you install them on your computer as templates. Follow the installation instructions below, and then in WORD choose File, New to create a document based on that template.

These Word templates (.dot) contain macros. Only two features will be unavailable if you choose to disable macros--Full Page Width Macro and Column Format Macro. You may need to change your macro security settings (Tools, Macros, Security) to use macros.

Word for PC

  • Save a copy of the template to Word's Template directory. Follow these steps to locate the directory:
  1. Select File from the menu bar.
  2. Select the Options command.
  3. Click on the Advanced tab and scroll down in the main window.
  4. Click the File Locations tab.
  5. Double click on the User Templates line.
  6. Note the path to the Templates directory.
  • Follow the path to save a copy of the template in the correct location. To simplify the process, you may wish to save a copy of the template to your desktop and drag it to the correct directory when you have located it.

Word for Macintosh

  • Download the template on your desktop.
  • Move the file to the location where your templates are stored. Do not open the file because Word will remove the macros and styles if you do not open it as a template.
  • The location for storing templates can be found in Word / Preferences... / File Locations / User Templates
  • When opening Word, the Project Gallery displays templates saved to the templates folder.

Note: If the template does not appear, open Microsoft Word, choose Preference (or Options) in the Tools menu, choose the File Locations tab, and check the path to your user templates folder by clicking the Modify button. If you have saved your template to the wrong folder, you may move your template to the correct folder using the bulleted steps listed above.

Using the Template to Create a New File

Create a new file, selecting the template from those listed under 'My Templates'. Edit the paper and when you save it, Save As a macro-enabled document (.docm) with the appropriate filename.

Using the Template Files Directly

On recent versions of Word you can just open the .dotx template file directy and Word will create a new document based on the template.






The templates and instructions how to use them are provided courtesy of the Joint Accelerator Conferences Website (JACoW) collaboration (http://jacow.org).