Registration fees
The following table shows conference fees for early registration until the 15th October, and the increase for regular registration.
The registration fee includes: all coffee breaks, the welcome reception, and the 2 lunches.
Early fees: Participants must be registered and the fee must be paid before 15th October 2025. (otherwise their registration will be considered and priced as the late registration).
Accompanying person fee
The accompanying persons fee includes the welcome reception, and the 2 lunches. This accompanying person registration must be completed and payment made before the conference.
Cancellation deadline
Cancellation with reimbursement of fee is possible by email to contact@eurasc.eu ONLY up until 1 November 2025. After this date no refunds will be possible.
Payment procedure
Payment of registration fees may be made in one of following three ways:
- Credit card
- Bank transfer
- CERN InterDepartmental Transfer (TID) from a CERN account
NOTE: Cash payment is not possible, and all payments must be performed before the conference.
Please note that your registration status is automatically updated as PAID only if you use the online epayment method by credit card. All other methods require manual updating of the conference account by the Conference Secretariat and do not appear immediately.
Receipts will be issued during or shortly after on-site registration.
Credit Card:
Payment by credit card is done online within your registration. Please choose "e-payment" when you fill in your registration form, or if you want to proceed with the e-payment later choose "Modify my registration" (in the main menu) and then "e-payment".
Please note that payment with Visa and Mastercard will incur (to you) charges of around 2.5%, and around 3.7% with American Express.
Bank Transfer:
The following reference has imperatively to be mentioned: EurASc Annual Meeting and the name of every person for whom the fee is being paid. Please make sure that you include the cost of bank fees such that the precise fee amount reaches the conference account below:
| Bank | UBS SA |
| Account | 0240-FP100541.3 |
| SWIFT/BIC | UBSWCHZH80A |
| IBAN | CH66 0024 0240 FP10 0541 3 |
| Account holder | CERN-CONFERENCES |
TID:
Through a CERN team account using EDH edh.cern.ch
In the TID form the supplier is Dawn Hudson and you are the client. The supplier budget code to send the money is 34892. The procurement code is 14051000. In the TITLE FIELD, please mention EurASc Annual Meeting and the name of every person whose fee is being paid in the TID.
