Welcome, note-taking

Preparations for the Autumun 2025 workshop - local organization

• Dong Xiao

Workshop program * Number of registered participants: 28 * Announce deadline after this meeting: Oct. 20 * In-person participation from North America is expected to be quite limited * Number of abstracts: 10 * More talks can be expected from registered participants * Notify approval by the end of this week * Can we accept remote talks? * Video conferencing? (also for the board meeting) * Opening session: 60 mins * Welcome: Tomoaki * Introduction to Lanzhou University: executive person * Logistics: Dong * Science talks (2 or 3): * Look for 2 or 3 by Dong and his colleagues * Any candidates from China? * Duration of each talk: * Site report: 20 mins including questions * Normal contributions: 30 mins including questions * Science talks: 30 - 45 mins + questions * Topical session: Current status and future perspectives of projects involving Asian sites (chair Tomoaki) * total 60 mins including discussions * Investigate and compile information on the projects currently or prospectively supported by Asian institutions * LanzhouU, IHEP, ASGC, KISTI, ICEPP UTokyo, UTsukuba, and KEK * Collaborative relationships with institutions outside Asia * For the engagement of discussions * to be sent a few questions to the sites that are likely to be involved * Contributions are welcome

WG reports

• Andrea Sciabà (CERN)
• Shigeki Misawa (Brookhaven National Laboratory (US))
• Domenico Giordano (CERN)
• David Kelsey (Science and Technology Facilities Council STFC (GB))
• Michele Michelotto (Universita e INFN, Padova (IT))
• Andrea Chierici (Universita e INFN, Bologna (IT))

* Benchmarking * IPv6 * Techwatch

Future Workshops

• Jorge Oliveira Gomes (LIP Laboratorio de Instrumentaco e Fisica Experimental de Particulas)

* Lip (Lisbon), Spring 2026 * Apr. 20 - 24 (decided) * Future hosts proposals? * Autumn 2026: Canada's eastern part or US, otherwise UK * Spring 2027: KIT (the first option) * Autumn 2027: depends on Autumn 2026 * Spring 2028: Elba 2nd week in May

Any other business * The next preparation meeting: * Oct. 22 (two weeks later) * Reviewing the time table * Assign the session chairs in person at Lanzhou