HEPiX Preparation Meeting Autumn 2025 #3

Wednesday 8 Oct 2025, 16:00 → 17:30 Europe/Paris

Ofer Rind (Brookhaven National Laboratory), Tomoaki Nakamura (KEK), Jose Flix Molina (CIEMAT - Centro de Investigaciones Energéticas Medioambientales y Tec. (ES))

minutes (password protected)

1 Welcome, note-taking

2 Preparations for the Autumun 2025 workshop - local organization

Speaker: Dong Xiao

HEPiX-LZU-Preparation-3.pdf

3 Workshop program

• Number of registered participants: 28
  • Announce deadline after this meeting: Oct. 20
  • In-person participation from North America is expected to be quite limited
• Number of abstracts: 10
  • More talks can be expected from registered participants
  • Notify approval by the end of this week
  • Can we accept remote talks?
  • Video conferencing? (also for the board meeting)
• Opening session: 60 mins
  • Welcome: Tomoaki
  • Introduction to Lanzhou University: executive person
  • Logistics: Dong
• Science talks (2 or 3):
  • Look for 2 or 3 by Dong and his colleagues
  • Any candidates from China?
• Duration of each talk:
  • Site report: 20 mins including questions
  • Normal contributions: 30 mins including questions
  • Science talks: 30 - 45 mins + questions
• Topical session: Current status and future perspectives of projects involving Asian sites (chair Tomoaki)
  • total 60 mins including discussions
  • Investigate and compile information on the projects currently or prospectively supported by Asian institutions
  • LanzhouU, IHEP, ASGC, KISTI, ICEPP UTokyo, UTsukuba, and KEK
  • Collaborative relationships with institutions outside Asia
  • For the engagement of discussions
  • to be sent a few questions to the sites that are likely to be involved
  • Contributions are welcome

4 WG reports

• Benchmarking
• IPv6
• Techwatch

Speakers: Mr Andrea Chierici (Universita e INFN, Bologna (IT)), Dr Andrea Sciabà (CERN), David Kelsey (Science and Technology Facilities Council STFC (GB)), Domenico Giordano (CERN), Dr Michele Michelotto (Universita e INFN, Padova (IT)), Shigeki Misawa (Brookhaven National Laboratory (US))

HEPiX Benchmarking WG: Agenda of the last meeting on Oct 1st https://indico.cern.ch/event/1591944/

• Progress in publishing power consumption in HS23 table
• GPU benchmark development: status report

5 Future Workshops

• Lip (Lisbon), Spring 2026
  • Apr. 20 - 24 (decided)
• Future hosts proposals?
  • Autumn 2026: Canada's eastern part or US, otherwise UK
  • Spring 2027: KIT (the first option)
  • Autumn 2027: depends on Autumn 2026
  • Spring 2028: Elba 2nd week in May

Speaker: Jorge Oliveira Gomes (LIP Laboratorio de Instrumentaco e Fisica Experimental de Particulas)

HEPIX-in-LISBON-v2.pptx.pdf

6 Any other business

• The next preparation meeting:
  • Oct. 22 (two weeks later)
  • Reviewing the time table
  • Assign the session chairs in person at Lanzhou