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EPITA Kick-off Meeting

from Tuesday, 12 May 2026 (09:00) to Wednesday, 13 May 2026 (19:05)
CERN (80/1-001)

        : Sessions
    /     : Talks
        : Breaks
12 May 2026
13 May 2026
AM
09:00
WP Parallel Meetings (until 13:30)
09:00 WP4 Parallel Meeting - Dr Oleg Malyshev (UKRI/STFC Daresbury Laboratory)   (6/R-012 - conference room)
10:00 WP3 Parallell Meeting - Carsten Peter Welsch (Cockcroft Institute / University of Liverpool)   (222/R-003)
10:00 WP6 Parallel Meeting - Adolfo Velez Saiz   (104/R-B09)
11:00 WP11 Parallel Meeting - Andris Ratkus (Riga Technical University (LV))   (304/1-007)
11:00 WP9 Parallel Meeting - Thomas Geoffrey Lucas   (4/3-004 - TH Discussion Room)
08:00 Doors opening  
08:30
Plenary Session 3 -Dr Alessandra Lombardi (CERN) (until 10:30)
08:30 Co-Creation with Industry (WP3) - Prof. Carsten Peter Welsch (Cockcroft Institute / University of Liverpool)  
08:45 Innovations Inventory of EPITA (WP3) - Dr Noora-Mari Pienimaeki (CERN)  
08:55 AIPF - Accelerator Industry Permanent Forum (WP3) - Dr Raffaella Geometrante  
09:05 Accelerators for Health and Societal Benefit (WP3) - Dr Alberto Degiovanni (RTU)  
09:20 Future Accelerators - Dr Giuliano Franchetti Dr Frank Zimmermann (CERN)  
09:35 Superconducting Thin Films for RF Cavities (WP4) - Dr Thomas Proslier Dr Oleg Malyshev (UKRI/STFC Daresbury Laboratory)  
09:55 Laser Driven Acceleration (WP5) - Dr Andreas Maier (DESY)  
10:15 Advanced RF Technologies (WP6) - Dr Adolfo Velez Saiz  
10:30 --- Coffee Break ---
11:00
Plenary Session 4 -Dr Peter-Jurgen Spiller (GSI (TBC)) (until 12:55)
11:00 High-Temperature Superconductors for High-Gradient RF (WP6) - Dr Sergio Calatroni (CERN)  
11:15 Permanent Magnets (WP7) - Dr Raffaella Geometrante  
11:35 HTS Magnets (WP8) - Dr Ernesto De Matteis (INFN Milano - LASA)  
11:55 High-Brightness Electron Injectors (WP9) - Dr Thomas Geoffrey Lucas Dr Paolo Craievich  
12:15 Additive Manufacturing of LINAC Structures (WP11) - Dr Andris Ratkus (Riga Technical University (LV))  
12:35 Advanced Materials for Accelerators (WP12) - Dr Federico Carra (CERN)  
12:50 Closing Day2 and General Kick-Off meting - Dr Toms Torims (CERN)  
PM
13:00 --- Globe: Doors opening and Registration ---
14:00 EPITA: Our Journey Begins - Dr Toms Torims (CERN)  
14:20
Plenary Session 1 (until 16:00)
14:20 Address by EC Officer - Dr Anna Santoro  
14:35 Welcome from CERN / Accelerators and Technology Sector Directorate - Dr Roberto Losito (CERN)  
14:45 Organisation / Management / Structure - Dr Toms Torims (CERN)  
15:00 Grant Agreement / Financial Overview / Reporting processes - Barbara Rusconi (CERN) Cloe Levointurier-Vajda (CERN)  
15:25 Administration and Internal Communication - Dr Toms Torims (CERN)  
15:35 CERNBox - EPITA document management tool - Jesse Geens Diogo Castro (CERN)  
15:45 Dissemination Plan / Exploitation & Impact Generation Plan / Data Management Plan / Task 1.4: Roadmap Follow-up & Coordination with Other Technology Clusters - Jose Manuel Perez-Morales (CIEMAT, Centro de Investigaciones Energeticas Medioambientales y Tecnologicas) Dr Tobia Romano (Riga Technical University (LV))  
16:00 --- Coffee Break ---
16:30
Plenary Session 2 -Prof. Maurizio Vedani (Politecnico di Milano, Department of Mechanical Engineering) (until 18:00)
16:40 Surface Treatments for Niobium SRF Cavities (WP10) - Dr David Longuevergne (CNRS/IN2P3/IJCLab)  
16:55 Strategic Communication (WP2) - Mr Thomas Brent  
17:10 EPITA Group Photo  
17:15 Sustainability (WP2) - Dr Denise Voelker  
17:25 Challenge-Based Innovation (CBI) - Capacity Building in Accelerator Technology (WP2) - Dr Yiota Foka (GSI - Helmholtzzentrum fur Schwerionenforschung GmbH (DE))  
17:40 Ethics & Diversity Plan - Dr Yiota Foka (GSI - Helmholtzzentrum fur Schwerionenforschung GmbH (DE))  
17:50 Privacy Notice and Data Protection Impact Assessment - Rebecca Pragassa  
18:00 Closing Day1 - Dr Toms Torims (CERN)  
19:30 --- Social event: Dinner at the Restaurant Le Lacustre, Quai du Général-Guisan 5, Genève ---
13:00 --- Lunch Break /Sandwich lunch served in the Globe for Steering Committee, Governing Board and STAC members only/ ---
14:00
Steering Committee (closed session) -Dr Toms Torims (CERN) (until 15:05)
14:00 Intro to the SC, roles and modus operandi - Dr Toms Torims (CERN)  
14:15 Dissemination and Communication - discussion  
14:25 Exploitation and Impact generation - discussion postponed to the next SC meeting  
14:35 Diversity / Gender dimension - discussion  
14:45 how to engage better with AIPF? - brainstorming  
14:55 AOB  
15:15
Governing Board (closed session) (until 16:15)
15:15 Welcome, verification of the quorum and approval of Agenda - Valerie Brunner (CERN) Dr Toms Torims (CERN)  
15:20 Election of the Governing Board Chairperson  
15:30 Presentation of Governing Board role, composition, and meeting structure and periodicity  
15:40 Presentation of EPITA structure, governance, and status - Dr Toms Torims (CERN)  
15:55 Nomination of the EPITA Scientific and Technology Advisory Committee members  
16:05 AOB