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HORIZON 2020 Financial Management and Administration

5–6 Jun 2018
CERN
Europe/Zurich timezone

Contribution List

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  1. 1. Welcome at the Main Reception bldg 33
    05/06/2018, 08:00
  2. 2. Event opening
    05/06/2018, 09:00
  3. 3. Hitchhiker’s Guide to the Financial Rules of Horizon 2020
    05/06/2018, 09:30

    Part 1: The Basics
    Detailed introduction to the financial rules of H2020 with real-life examples:
    · Basic facts
    · Importance of the budget and of the resources
    · Cost vs Price principle
    · Basic financial principles in theory and practice
    · Form of Grants, Forms of Costs
    · Eligible and non-eligible costs with comparison and all exceptions
    · Direct and indirect costs

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  4. 4. Hitchhiker’s Guide to the Financial Rules of Horizon 2020
    05/06/2018, 11:30

    Part 2: The Practicalities
    · Introducing the cost categories
    · Personnel costs calculations – showing the possible ways
    · Subcontracting and other third parties
    · Travel costs, Consumables vs. Overheads
    · Equipment and assets
    · Internally invoiced items
    · Indirect costs calculation

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  5. 6. The Hitchhiker’s Guide to the Financial Rules of Horizon 2020
    05/06/2018, 13:30

    Part 2: The Practicalities - CONTINUED

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  6. 7. The Hitchhiker’s Guide to the Financial Rules of Horizon 2020
    05/06/2018, 14:30

    Part 3: The Easy stuff
    · Funding Rates
    · Receipt calculations
    · Guarantee Fund
    · Certificates on Financial Statements, Certificate on Methodology, etc.
    · Payments and Exchange rates

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  7. 8. Workshop: Financial Reporting – Part 1
    05/06/2018, 15:30

    Introduction - Participants will prepare a financial statement for a virtual Horizon 2020 project, based on “dummy” invoices, salary slips, receipts and bills, time records and certificates, which are generated individually for each participant.

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  8. 9. Workshop: Financial Reporting – Part 2
    06/06/2018, 09:00
  9. 10. Understanding the Financial Reports
    06/06/2018, 10:45

    Pragmatic approaches in reporting; Point-by-point assessment of the prepared
    financial reports: Format, content; overall principles, possible bottlenecks, what
    should and should not be included.

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  10. 11. How to deal with Financial issues in the Periodic Reports
    06/06/2018, 13:30

    Step-by-step guide on how to report costs, deal with deviations, and internal allocation issues. Handling the EC requests for clarification, suspension of payments and other issues with hands-on approach.

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  11. 12. EC Reviews and Audits
    06/06/2018, 14:15

    Technical and financial audits and reviews – how do they happen? The Beneficiaries’ Perspective: Pragmatic approaches in financial reporting; Experiences with EC Audits: how to prepare – format, content, overall principles, possible bottlenecks, what should and should not be included, project closure and audits.

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  12. 13. Final Q&A and closing of event
    06/06/2018, 15:00
  13. 5. Lunch