HORIZON 2020 Financial Management and Administration

Contribution List

1. Welcome at the Main Reception bldg 33

05/06/2018, 08:00

2. Event opening

05/06/2018, 09:00

3. Hitchhiker’s Guide to the Financial Rules of Horizon 2020

05/06/2018, 09:30

Part 1: The Basics
Detailed introduction to the financial rules of H2020 with real-life examples:
· Basic facts
· Importance of the budget and of the resources
· Cost vs Price principle
· Basic financial principles in theory and practice
· Form of Grants, Forms of Costs
· Eligible and non-eligible costs with comparison and all exceptions
· Direct and indirect costs

4. Hitchhiker’s Guide to the Financial Rules of Horizon 2020

05/06/2018, 11:30

Part 2: The Practicalities
· Introducing the cost categories
· Personnel costs calculations – showing the possible ways
· Subcontracting and other third parties
· Travel costs, Consumables vs. Overheads
· Equipment and assets
· Internally invoiced items
· Indirect costs calculation

6. The Hitchhiker’s Guide to the Financial Rules of Horizon 2020

05/06/2018, 13:30

Part 2: The Practicalities - CONTINUED

7. The Hitchhiker’s Guide to the Financial Rules of Horizon 2020

05/06/2018, 14:30

Part 3: The Easy stuff
· Funding Rates
· Receipt calculations
· Guarantee Fund
· Certificates on Financial Statements, Certificate on Methodology, etc.
· Payments and Exchange rates

8. Workshop: Financial Reporting – Part 1

05/06/2018, 15:30

Introduction - Participants will prepare a financial statement for a virtual Horizon 2020 project, based on “dummy” invoices, salary slips, receipts and bills, time records and certificates, which are generated individually for each participant.

9. Workshop: Financial Reporting – Part 2

06/06/2018, 09:00

10. Understanding the Financial Reports

06/06/2018, 10:45

Pragmatic approaches in reporting; Point-by-point assessment of the prepared
financial reports: Format, content; overall principles, possible bottlenecks, what
should and should not be included.

11. How to deal with Financial issues in the Periodic Reports

06/06/2018, 13:30

Step-by-step guide on how to report costs, deal with deviations, and internal allocation issues. Handling the EC requests for clarification, suspension of payments and other issues with hands-on approach.

12. EC Reviews and Audits

06/06/2018, 14:15

Technical and financial audits and reviews – how do they happen? The Beneficiaries’ Perspective: Pragmatic approaches in financial reporting; Experiences with EC Audits: how to prepare – format, content, overall principles, possible bottlenecks, what should and should not be included, project closure and audits.

13. Final Q&A and closing of event

06/06/2018, 15:00

5. Lunch