HORIZON 2020 Financial Management and Administration

5 Jun 2018, 08:00 → 6 Jun 2018, 16:30 Europe/Zurich

160/1-009 (CERN)

Florence Olivia Pesce (CERN), Gregory Cavallo (CERN)

Fees:

• for CERN participants: 720 CHF to be paid via a TID on the budget code 71765;
• for external participants: 600 euros to be paid on CERN account (a receipt will be sent upon request).

1. H2020 Financial Rules.pdf

2. How to integrate and deal with Financial issues in the Periodic Reports.pdf

3. EC Audits.pdf

H2020 Financial Management and Administration.pdf

Tuesday, 5 June

08:00 → 09:00 Welcome at the Main Reception bldg 33

09:00 → 09:30 Event opening

09:30 → 11:00 Hitchhiker’s Guide to the Financial Rules of Horizon 2020

Part 1: The Basics
Detailed introduction to the financial rules of H2020 with real-life examples:
· Basic facts
· Importance of the budget and of the resources
· Cost vs Price principle
· Basic financial principles in theory and practice
· Form of Grants, Forms of Costs
· Eligible and non-eligible costs with comparison and all exceptions
· Direct and indirect costs

11:00 → 11:30 Coffee break

11:30 → 12:30 Hitchhiker’s Guide to the Financial Rules of Horizon 2020

Part 2: The Practicalities
· Introducing the cost categories
· Personnel costs calculations – showing the possible ways
· Subcontracting and other third parties
· Travel costs, Consumables vs. Overheads
· Equipment and assets
· Internally invoiced items
· Indirect costs calculation

12:30 → 13:30 Lunch

13:30 → 14:30 The Hitchhiker’s Guide to the Financial Rules of Horizon 2020

Part 2: The Practicalities - CONTINUED

14:30 → 15:15 The Hitchhiker’s Guide to the Financial Rules of Horizon 2020

Part 3: The Easy stuff
· Funding Rates
· Receipt calculations
· Guarantee Fund
· Certificates on Financial Statements, Certificate on Methodology, etc.
· Payments and Exchange rates

15:15 → 15:30 Coffee break

15:30 → 17:00 Workshop: Financial Reporting – Part 1

Introduction - Participants will prepare a financial statement for a virtual Horizon 2020 project, based on “dummy” invoices, salary slips, receipts and bills, time records and certificates, which are generated individually for each participant.

Wednesday, 6 June

09:00 → 10:30 Workshop: Financial Reporting – Part 2

10:30 → 10:45 Coffee break

10:45 → 12:30 Understanding the Financial Reports

Pragmatic approaches in reporting; Point-by-point assessment of the prepared
financial reports: Format, content; overall principles, possible bottlenecks, what
should and should not be included.

12:30 → 13:30 Lunch

13:30 → 14:15 How to deal with Financial issues in the Periodic Reports

Step-by-step guide on how to report costs, deal with deviations, and internal allocation issues. Handling the EC requests for clarification, suspension of payments and other issues with hands-on approach.

14:15 → 15:00 EC Reviews and Audits

Technical and financial audits and reviews – how do they happen? The Beneficiaries’ Perspective: Pragmatic approaches in financial reporting; Experiences with EC Audits: how to prepare – format, content, overall principles, possible bottlenecks, what should and should not be included, project closure and audits.

15:00 → 16:30 Final Q&A and closing of event