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# Minutes of the meeting: Teleworking
###### Date: Wednesday, 29 April 2020
###### event Url: https://indico.cern.ch/category/11506/
###### event id: 900940
***
## Participants
Marta, Bernardo, Stathis, Ioannis, Gerard, Guillaume, Michal, Ruben, Salvador, Gaelle, Yacine, Patrick, Paula, Yannick, Abdelhay, Bertrand, Jerome, Raph, Maryline, Fred F., Fred R., Christian
**HEALTH STATUS: Everyone is fine without any COVID-19 symptom!**
## Main points
Still valid:
* **TW general rules:**
**A**. 1/day: check email
**B**. Be on standby (!), while being easily reachable by phone or email.
* **Quarantine**: The initial plan goes up to 6 weeks in total. However, this will change dynamically based on the circumstances.
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## UPDATE on the confinement:
**1. Start Up: Stage 1**
Cern T0 is on **18/5** while for the SM18 the T0c is **11/5**, where T0c reflects the cryogenics' readiness!
**2. Priorities and staff:**
- For the moment (started on 27/4) there are 3 operator positions with 100% work allocation at SM18. J. Hurte (Demo2), V. Desbiolles (Potaims - QXFP1), O. Ditsch (Quench antennas - QXFP1). However, more are going to be added (B. Mouches (TE12) and A. Azarkan (TE14) on QXFP1 and C1 bench connection at SM18).
- In total four operators and two staffs will be needed for the tests in this first stage.
- MBHA001 has the highest priority, with the Demo2, MQXFP1, and MBHB003 following. However, the HFM is not for the moment on the priority list.
**3.** Presentation from Marta concerning the next steps:
**SM18 Start Up: Scenarios and Priorities After Confinement**
### Briefly summarising:
**1. Input and feedback from other groups:**
A. On the 4th of May, the power converters are going to be unlocked (TE-EPC).
B. The initial plan from the cryogenics readiness will be on the 11th of May.
C. Cleaning of the SM18 will be needed.
D. Feedback from TSO to EN-HH
**2. Requirements:**
A. Have with you the derogation form. It will be provided by CERN for those that they will come to work (Rosario). Marta will call for the latest updates.
B. Have with you the "Attestation de sortie" as always from the French
authorities.
C. Have with you the Identity card and the CERN access card.
**3. Measures:**
A. The interpersonal distance has been declared to be at 2m. If this cannot be
preserved the use of a mask and the additional PPEs (glasses, face shields,
protective screens) are obligatory.
B. Each worker will have if possible its individual toolbox and workstation (10m
away from the rest). Prerequisites are the cleaning of the station and wearing
gloves. CERN will provide the necessary means (PPEs from the first day of work).
C. Cleaning of the workplace and tools and personal hygiene is an individual
responsibility.
**4. Restart and STAGE 1:**
The minimum number of personnel at SM18 will be 3 people until the 11th of May. The first test will be expected to start at **T0c + 2.5-3 weeks**. In general, 1 staff, 2 operators will be needed per test, while all the rest (engineers, FSUs, etc.) will continue to telework.
**5. Individual Hygiene:**
A. Interpersonal distance (2m).
B. Self-hygiene (hand-washing, cover nose/mouth during coughing, etc.).
C. Keep your workstation and tools clean!
D. Respect and protect yourself and your colleagues.
**5. Transportation:**
Individual transportation is recommended but in the case of CERN vehicles,
the use of the mask is obligatory. Similar rules apply also for the public
transportation.
## Marta's notes
1. SLM meeting:
Preliminary discussion about the smooth transition from teleworking to work and the **STAGE 1**.
2. Send your input to Marta/Gerard about your current tasks for the current week.
3. **Marta's agenda**
Several meetings, such as the SLM, the. sc-links, the IT-Strings, the construction documentation, and presentations, with the coordination of the magnet transportation. Moreover, the cryogenics meeting concerning the modifications for the test benches. Lastly, meeting for the new visitor's area and the preparation of the updated document.
#### Leave from CERN:
* To leave the CERN local area you have first to announce it and ask for authorization (exception: EDH/holidays).
#### Documentation:
* The documentation is a "proof of work", especially for those that partially working. However, it accounts for everybody!
**To whom it might concern**: Please provide the documentation requested by Marta.
#### On-line training:
* If you do not have a lot of work you can follow related or not **training courses** that CERN offers! Search the training catalog and if you find something interesting discuss it freely with Marta!
* Recommended Course(s):
**LabVIEW**: https://learn.ni.com/training/resources/1232/labview-fondamental-1
## Around the table discussion
Here is presented a brief summary of everyone's entries:
**Bernardo**:
- Focused on the HTS quench detection system, interfacing with Erica.
- Planned to start an online training course (duration: 7 weeks)
**Request**: HFM test plan update.
**Stathis**:
- Finished the development of the automated diadem graphical report of the quadrupole diodes.
- Start the development of the automated word report for the quadrupole diodes.
- Add more functionality for the users (File manipulation, Copy/Paste, Pre-processing, and values exportation from Diadem to Excel, create from scratch the diodes calibration files form the initial test files, and more).
- Preparation of the minutes of the TW meeting.
- Meetings attention: scientific, MBHA001, Bus-bars, etc.
- Continuing with the DiAna documentation.
- Continuing with the video tutorial on how to use the DiAna software.
- Continuing the preparation of the yearly affiliation report.
**Franco**:
- Paternal leave
**Gaelle**:
- Working on the 11T MBH QH resistance summary table
- Attended some meetings such as the MBHA meeting, for the problem of the segment position.
- Diadem training (on going)
- Patroling of SM18
**Gerard**:
- Patroling of SM18.
- Further data analysis done to spikes. Wrote some code to treat and extract a large amount of data MBHA-001, MBHB-002, and MBHA-002. Presented in the 11T meeting.
- Attended several meetings, like the MBHA-001 meeting, MP3, HTS and more
- Scientific meeting presentation
**Guillaume**:
- NI Diadem courses
- Reliability of variable threshold potaim cards (additional current measure)
**Michal**:
- Attended several meetings, WP3, DEMO2, cluster D, 11T meetings.
- Carpenter's database side work and reporting.
- Database access discussions with the Cryogenics team.
- Scientific meeting presentation
- Paperwork preparation/collection.
**Request**: Cluster D restart is in the highest priority with at least one staff operator. The test will take around 3 weeks.
**Ioannis**:
- Carpenter V2 development: specifically on the interactive wizard feature. It will be presented on the 2nd Scientific Meeting of the section!
In general, everything is going according to the plan!
- Attended several meetings
-Presentation on the scientific meeting
**Maryline**:
- Cluster F: Interlock PLC design
- Discussion with MPE on signals and interfaces. TF internal meeting to prepare the definition of specs for Cluster F QPS
- Regular discussion with Borja and Roberto for software channel definition. Finalisation of the draft of a P&ID produced.
- Finalising the discussions on the risk analysis
- Cluster D : Interlocks hardware meeting.
**Olivier**:
- Resume work on the field at SM18 for the test of the QXFP1.
**Patrick**:
- Patroling of the SM18
- SM18 safety preparations.
**Salvador**:
- Implement in the report comments from Marta.
- Prepare the proposal of the MQXF
- Refine the analysis code
- Preparation of the DEMO2 planning
- Attended several meetings and prepared the minutes of several of them.
- Mostly works with diadem, by modifying the data plugins for the welcome pack and more.
- Support Paula on the transport integration
**Yacine**:
- 2kA cable test safety assessment document.
- Meeting with Cryogenics concerning the 2kA cable test.
- A1 and F1: The preliminary version is finished. Comments have been sent to Yacine. He will continue working on them.
- Attended several meetings
**Paula**:
- Integration meeting prep and minutes (services).
- Provided feedback on several other documents.
- Instruction documents preparation (+sharepoint management).
- Attended several meetings, such as the Power converter installation meeting, the DFX at the tunnel meeting, and more.
- Contribution documents: SC-links, IT String, Transportation, DFX at the tunnel.
- Visitor service work
**Jerome**:
- Cluster D modification meeting
- Cluster F meeting with Maryline
- Cryogenics meeting
**Vincent**:
- Resume work on the field at SM18 for the test of the QXFP1.
**Ruben**:
- Continuing on the first preliminary simulation results and expanding his model by the introduction of different types of defects.
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