CERN‑BIC Screening Week 2020
Terms & Conditions
1. GENERAL INFORMATION
The CERN‑BIC Screening Week 2020 (the “Event”) is organized by the European Organization for Nuclear Research ("CERN"), an Intergovernmental Organization having its seat at Geneva, Switzerland.
Information on the registration for, and participation in, the Event are laid out in these terms and conditions. By registering and/or participating in the Event, you agree to be bound by these terms and conditions. If you do not agree with these terms and conditions, you may not participate in the Event.
CERN may change, these terms and conditions.
2. DATE AND PLACE
The Event will take place between the 10 and 14 February 2020 at IdeaSquare (Building 3179) at CERN, Route de Meyrin 385, 1217 Meyrin, Switzerland. The timetable of the event is available here.
CERN may change the days, time and location of, or cancel the Event due to technical or organizational needs. It will announce such changes or cancelation on the Event's web site.
3. ELIGIBILITY CRITERIA FOR PARTICIPATION
In order to participate in the Event, you must fulfil all of the following eligibility criteria:
- you must have applied through, and been selected by, the relevant Business Incubation Centre of CERN Technologies (“BIC”) of Your country of residency; and
- you must be at least 18 years old on the start date of the Event.
The application and selection procedure for participation in the Event are the sole responsibility of the relevant BIC.
4. THE EVENT
Participation in the Event is free of charge.
You were allocated by the relevant BIC in one of the five teams of the Event. A mentor designated by the relevant BIC will coach each team.
Each team will choose one of the CERN technologies selected by CERN (the “CERN Technologies”) to explore and evaluate with the aim of developing concepts for new ventures. At the end of the Event, each team shall give a presentation of its new venture concept developed during the Event.
Before the Event, the teams may contact a CERN technical expert to ask questions in relation to the CERN Technologies, subject to such expert’s availabilities. CERN will contact the teams in due time to schedule such interactions.
5. COMMITMENTS BY PARTICIPANTS
You shall:
- abide by these terms and conditions;
- fulfil any visa and/or entry requirements required by Switzerland and France, as applicable;
- bring your own computer or other electronic device for participation in the Event;
- produce, as deliverables during your participation, (i) a feasibility study, (ii) a feasibility study report, and (iii) a final presentation of the team’s new venture concept developed during the Event;
- release and hold harmless CERN, its employees and agents from any and all liability or any injury, loss or damage of any kind, arising from or in connection with your participation in the Event. You are responsible for payment of any taxes and any other liabilities arising from your participation in the Event.
The BIC through which you applied may cover your travel and accommodation costs, as well as appropriate insurance cover for your participation in the Event. For the avoidance of doubt, should the relevant BIC not provide you with the above, you will be responsible for making your own travel and accommodation arrangements, covering all associated costs and ensuring that you have a full insurance cover for both professional and non-professional illness and accidents, which is adequate for the CERN region (Switzerland/France).
6. INTELLECTUAL PROPERTY AND CONFIDENTIALITY
You may use CERN Technologies, data, and other materials selected by CERN during your participation in the Event, and you hereby acknowledge that the intellectual property rights and all other rights related to the CERN Technologies, data and other materials, are vested in CERN. CERN hereby grants You a non-exclusive, non‑transferable, non-sublicensable, royalty free, licence to use and copy the CERN Technologies, data and other materials exclusively during your participation in the Event. You shall not use the CERN Technologies, data and other materials after the Event, unless you have concluded a separate license agreement with CERN.
CERN possesses proprietary and confidential information related to the CERN Technologies (the “Confidential Information”). Subject to the execution of a separate non‑disclosure agreement, CERN will disclose the Confidential Information to you under the terms and conditions stipulated in such agreement.
By participating in the Event, you represent and warrant that you will not present or use content that is copyrighted, protected by trade secret or otherwise subject to third party intellectual property rights or other proprietary rights, unless you either are the owner of such rights or have permission from their rightful owner to present or use such content, and to grant CERN the necessary rights thereto as mentioned below.
It is recommended to only use third party works that are available under open source licensing principles (for example, open source software), open hardware (and creative commons).
All work products you create during the Event, including work products that integrate CERN Technologies, data, and/or materials provided and/or owned by CERN (the “Results”) are vested in CERN.
You shall ensure that the Results do not infringe in any manner or induce infringement of any third party intellectual property rights. You shall indemnify CERN against all claims asserted by third-parties against CERN for actual or alleged infringement of rights resulting from the use of the Results, as well as against all litigation costs (including reasonable legal fees) incurred to defend CERN against such claims, unless CERN itself is responsible for the infringement of rights by its gross negligence or willful misconduct.
CERN hereby grants you a non-exclusive, non‑transferable, non-sublicensable, royalty free, licence to use your team’s Results for research and development (R&D) purposes within the field of application described in your team’s feasibility study report, for six months from termination of the Event. During such six-month period, CERN agrees to not publish or otherwise disclose your team’s Results outside the Event. After termination of the R&D licence, should you wish to discuss a commercial licence, please contact the CERN Knowledge Transfer Group (kt@cern.ch)
7. PERSONAL DATA
You acknowledge and understand that your personal data will be processed by CERN in accordance with the terms of Privacy Notice and the CERN Site Security Privacy Notice.
8. FOOTAGE
You acknowledge and understand that, by attending the Event or any other related event in person, you may be photographed, videotaped, and/or otherwise recorded by CERN (collectively “Footage”). You acknowledge that all Footage, including all copyrights and other rights therein, are owned by CERN. You authorize CERN to use, edit, publish, and exploit such Footage and all elements embodied therein (including, your name, team name and information, likeness, submission materials, and recordings of your activities related to the Event), in any media throughout the world, for advertising, promotional activities, and other purposes, without further notification, permission, or compensation. CERN has no obligation to make use of any of the Footage.
You further acknowledge that CERN bears no responsibility for photographs, videotapes, and/or recordings taken by other participants or visitors of the Event.
9. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
By registering for the Event, you agree to comply with all applicable laws and regulations, including these terms and conditions, the CERN Code of Conduct and the CERN Computing Rules, as well as other rules, restrictions, or instructions provided by CERN personnel. You acknowledge that violations and/or failure to comply with the above may result in your immediate disqualification from the Event and removal from the venue. Any decision by CERN, its representatives, or individuals selected by CERN with respect to violations are final and binding.
The above also applies in case of behaviour deemed inappropriate by CERN; such inappropriate behaviour includes, the taking of drugs or other illegal substances during the Event, harmful and discriminating statements, hacking or manipulating or attempting to hack or manipulate the IT system or the data of CERN or other teams.
You shall comply with any policy your employer, and/or home institution or university may have regarding participation in events of this type. If CERN believes that you violated any such policy, CERN may disqualify you. CERN is not responsible for any disputes arising between you and your employer, and/or home institution or university.
10. DISCLAIMERS AND LIMITATION OF LIABILITY
The license to the CERN Technologies in Section 6, as well as the consultancy or mentoring by the CERN technical experts is provided to you on an “as-is” basis, without any warranty, express or implied, of any kind including as to timely performance, results, suitability towards solving the challenges presented, fitness for purpose, and the non‑infringement of third party rights. CERN accepts no liability, including product liability, related to the use of the CERN Technologies during the Event.
CERN does not accept any liability whatsoever for direct, indirect, special, incidental, consequential, exemplary, punitive or other damages of any character including, damages for loss of data, or interruption of activities, arising out of or related to (i) your participation in the Event, or (ii) your compliance or non‑compliance with laws and regulations. You shall indemnify CERN against all claims and liability with regard to the subject matter of this section.
11. GOVERNING LAWS & DISPUTE SETTLEMENT
These terms and conditions shall be interpreted in accordance with their true meaning and effect. Without prejudice to CERN’s status as an Intergovernmental Organization, reference shall be made to Swiss substantive law where: (a) a matter is not specifically covered by these terms and conditions; or (b) a provision of these terms and conditions is ambiguous or unclear. Such reference shall be made exclusively for the matter or provision(s) concerned, and shall in no event apply to the other provisions of these terms and conditions.
Any dispute under these terms and conditions that fails to be settled amicably shall be referred to arbitration, in accordance with the procedure drawn up by CERN in accordance with its status as an Intergovernmental Organization, set out at: http://legal.web.cern.ch/procedures/arbitration.
