19-23 July 2021
Virtual Conference
US/Eastern timezone

Abstract Submission Guidelines

New for 2021 CEC/ICMC - Late-Breaking Abstract Submissions: due date June 28

While the main program is almost finalized, because CEC-ICMC is virtual in 2021, we are planning to try to include late breaking sessions. This is new for CEC/ICMC’21, to allow anyone who is still interested to have the opportunity to present.  

The abstract site has been opened for submissions until June 28.  Late-breaking abstracts may arrive too late to be organized into theme-oriented sessions, however they will be organized into overall topics.   If they arrive soon enough, they may be considered for theme-oriented sessions if possible.  


  • All authors of accepted Oral and Poster abstracts will be required to upload an electronic copy of their presentation to the CEC/ICMC 2021 virtual platform ONE WEEK PRIOR to the start of the conference. 
  • To submit an abstract, you must register for an account at CERN.
  • Please follow the steps below to submit your abstract:
    1. If you do not already have a CERN Lightweight account, click here to create an account.
      • Provide your e-mail address, your first name, last name, institute, and agree to the terms.
      • Click on the blue button “Register”.
      • You will receive an email notification to confirm your account registration. You can ignore this step 1) if you already have an account at CERN. In this case, please start at step 2).
    2. Next, login to the submission site at the upper right corner. If this is your first-time logging into the submission site, you will be asked to create your Indico account. Please make sure your affiliation is correctly listed. 
    3. When logged in, go to "Submit Your Abstract" in the left navigation, click on the "Submit New Abstract" button, and complete the following fields:
      • Abstract title
      • Abstract Content/body (max 300 words including acknowledgements and footnotes); do not use symbols, hyperlinks, bold and italic characters
      • Select the preferred type of presentation (Contribution type)
      • Add the co-authors (as applicable). Please check the affiliations and make sure anyone labeled as speaker has a valid email address.
      • Select the presenting author/speaker (preferably only 1)
      • Select only one track (submission category), either a CEC or an ICMC submission category
      • Enter the country in which you are currently working
      • Complete the remaining fields, as required
      • Check the text and selections you made one last time
      • Click on the “submit” button and the submission is completed
    4. Finished! The authors will get a submission confirmation email immediately.
  • Add “cecicmc@centennialconferences.com” to your address book to ensure that future correspondence is received.
  • Only abstracts submitted via the CEC/ICMC'21 abstract submission system will be considered.
  • Submissions on behalf of another author are not permitted.
  • All co-authors must be entered into the abstract submission system. Contact information is required for the Submitting Author and the Presenting Author/Speaker (which may be, but are not necessarily, the same person). Submitting authors are responsible for the accuracy of all submitted information.
  • The ID assigned to a submitted abstract is the primary means of identifying an abstract until the program is formed. Please use the abstract ID in any correspondence concerning abstracts until a program number has been issued.
  • Abstracts will be reviewed by the Program Committee. All abstracts (and papers) must address any aspect of cryogenic engineering and cryogenic materials research. The subject matter should be technically oriented and feature new, original developments in cryogenic engineering and materials. Abstracts must be written in the English language, must contain enough information to permit placement of the presentation into the program, and must make logical arguments based on scientific or engineering methods. The Program Committee reserves the right to reject abstracts that do not conform to these guidelines.
  • Presentations are either Oral or Poster. The Program Committee reserves the right to change the type of presentation from that preferred by the author.
  • If you need to make changes to your submitted abstract prior to the submission deadline, login to the submission site (see upper right corner) and click on the "Submit Your Abstract" link in the left side navigation; click on the appropriate abstract title further below on the page, then click on the pencil (edit) button in the upper right corner.
  • If you need to make changes to your submitted abstract after the submission deadline, please contact Centennial Conferences by email. Be sure to include your abstract submission ID number. Abstract changes will be accepted until July 1, 2021.
  • Abstract Acceptance/Rejection notifications will be sent electronically on May 25, 2021.
  • Acceptance of an abstract for presentation does not guarantee publication in the conference transactions.
  • Abstract Withdrawal Requests
    • Abstracts can be withdrawn via the abstract submission site through the  abstract submission deadline. Click on “Submit Your Abstract”, select the abstract you wish to withdraw further below on the page and click on the abstract title, then click on "Withdraw".
    • Withdrawal requests after closing of the submission site must be made via email and sent to Centennial Conferences.