An IRIS-HEP Blueprint Workshop

Virtual Meeting on Virtual Meetings

Virtual (Zoom (Day 1), Gather.Town (Day 2))


Zoom (Day 1), Gather.Town (Day 2)

Mark Neubauer (Univ. Illinois at Urbana Champaign (US)), Benjamin Galewsky (Univ. Illinois at Urbana Champaign (US)), Peter Elmer (Princeton University (US)), Gordon Watts (University of Washington (US))


As we know, the COVID-19 pandemic has prevented in-person meetings since March 2020. While the increasing deployment of effective vaccines around the world is a very positive development, the timeline and pathway to “normality” is uncertain and the “new normal” we will settle into is anyone’s guess at this point.

Many scientific fields, like particle physics, now have a year of experience in holding virtual meetings, workshops, and conferences. A lot of experimentation and innovation has happened to explore how to execute these meetings effectively. As such, this seems like an appropriate time to take stock of what we’ve learned and discuss possible strategies for the future. Continuing to develop effective strategies for virtual and/or hybrid virtual/in-person meetings is also likely to be important for reducing the carbon footprint of our research activities, while also enabling greater diversity and inclusion for participation.

It is in this spirit that we plan to hold a virtual meeting on, you guessed it, virtual meetings. 

This will be a Blueprint meeting of the NSF-funded Institute for Research and Innovation in Software for High Energy Physics (IRIS-HEP). IRIS-HEP aims to address key computational and data science challenges of the High Luminosity Large Hadron Collider (HL-LHC) at CERN and other HEP experiments in the 2020s through development of state-of-the-art software cyberinfrastructure. The IRIS-HEP Blueprint activity is designed to inform development and evolution of the IRIS-HEP strategic vision and build (or strengthen) partnerships among communities driven by innovation in software and computing. 

The first day of the workshop is focused on experiences with virtual workshops. The second day is focused on tools, discussions about future strategies for both virtual meetings and hybrid virtual/in-person meetings, and a collective summary of key findings which will go into a brief workshop report. The report will outline some of the practices and tools that have worked (or haven’t, but seem like they should have) which we hope will serve as a valuable resource for future virtual meeting organizers in all scientific fields.

This project is supported by National Science Foundation cooperative agreement OAC-1836650 (IRIS-HEP). Any opinions, findings, conclusions or recommendations expressed in this material are those of the developers and do not necessarily reflect the views of the National Science Foundation.
Registration for Virtual Meeting on Virtual Meetings
  • Aman Goel
  • Arnd Meyer
  • Arturo Sanchez Pineda
  • Benjamin Galewsky
  • Benjamin Krikler
  • Bo Jayatilaka
  • Brendan Kiburg
  • Claire Lee
  • Claudia Marcelloni
  • Darien Wood
  • David Britton
  • David Lange
  • Eduardo Rodrigues
  • Emanuele Usai
  • Francesca Dordei
  • Gabriele Benelli
  • Giovanni Marchiori
  • Gordon Watts
  • Graeme A Stewart
  • Harry Prosper
  • Heather Gray
  • Ianna Osborne
  • Jacques Dumarchez
  • Jaroslav Trnka
  • Jennifer Kathryn Adelman-Mc Carthy
  • Jim Pivarski
  • Joel Butler
  • Jon Guyer
  • Joseph Haley
  • Karolos Potamianos
  • Mandeep Gill
  • Marco Mambelli
  • Marguerite Tonjes
  • Mark Neubauer
  • Matheus Hostert
  • Matthew Feickert
  • Meenakshi Narain
  • Michele Michelotto
  • Nick Manganelli
  • Nicolò Foppiani
  • Oksana Shadura
  • Patricia Burchat
  • Pedro Lopes
  • Peter Elmer
  • Phillip Gutierrez
  • Rahmat Rahmat
  • Roberto Salerno
  • Robin Newhouse
  • Romain Muller
  • Sally Seidel
  • Sam Foreman
  • Sam Zeller
  • Shawn Westerdale
  • Tim Cartwright
  • Todd Adams
  • Tomas Davidek
  • Tulika Bose
  • Vasil Georgiev Vasilev
  • Vera Varanda
  • Young-Kee Kim
  • Yuanyuan Zhang
  • Wednesday, May 5
    • 8:30 AM 8:50 AM
      Welcome, IRIS-HEP Blueprint Activity & Workshop Overview 20m
      Speaker: Mark Neubauer (Univ. Illinois at Urbana Champaign (US))
    • 8:50 AM 9:20 AM
      A Virtual Hitchhiker's Guide to Virtual Conferencing 30m
      Speaker: Benjamin Krikler (University of Bristol (GB))
    • 9:20 AM 9:40 AM
      HEP Software Foundation / WLCG Workshop 2020 (15'+5') 20m
      Speaker: Graeme A Stewart (CERN)
    • 9:40 AM 10:00 AM
      LHCP 2020 (15+5') 20m
      Speakers: Giovanni Marchiori (LPNHE Paris), Roberto Salerno (Centre National de la Recherche Scientifique (FR))
    • 10:00 AM 10:20 AM
      ICHEP 2020 (15'+5') 20m
      Speaker: Tomas Davidek (Charles University (CZ))
    • 10:20 AM 10:40 AM
      Moriond 2021 (15'+5') 20m
      Speaker: Vera Varanda (ARISF/LPNHE)
    • 10:40 AM 11:00 AM
      Connecting the Dots 2020 (15'+5') 20m
      Speaker: David Lange
    • 11:00 AM 11:20 AM
      LLVM Developers Meeting (15'+5') 20m
      Speaker: Vassil Vassilev
    • 11:20 AM 11:35 AM
      Break 15m
    • 11:35 AM 11:55 AM
      Snowmass Community Planning Meeting (15'+5') 20m
      Speakers: Bo Jayatilaka (Fermi National Accelerator Lab. (US)), Brendan Kiburg (Fermilab)
    • 11:55 AM 12:15 PM
      Open Science Grid Virtual Meetings 20m
      Speaker: Tim Cartwright (University of Wisconsin-Madison)
    • 12:15 PM 12:35 PM
      PyHEP 2020 Experience and 2021 Plans (15'+5') 20m
      Speaker: Eduardo Rodrigues (University of Liverpool (GB))
    • 12:35 PM 12:55 PM
      SciPy 2020 Experience and 2021 Plans (15'+5') 20m
      Speaker: Dr Jonathan Guyer (National Institute of Standards and Technology)
    • 12:55 PM 1:15 PM
      US ATLAS / Canada ATLAS Software & Computing Bootcamp (15'+5') 20m
      Speaker: Dr Matthew Feickert (Univ. Illinois at Urbana Champaign (US))
    • 1:15 PM 1:35 PM
      Neutrino 2020 (15'+5') 20m
      Speaker: Sam Zeller (Fermilab)
    • 1:35 PM 2:25 PM
    • 8:30 AM 8:50 AM
      Day 2 Topics and Goals 20m
      Speaker: Mark Neubauer (Univ. Illinois at Urbana Champaign (US))
    • 8:50 AM 9:20 AM
      Summary of Community Input on Meetings from the DPF Townhall 30m
      Speaker: Meenakshi Narain (Brown University (US))
    • 9:20 AM 10:40 AM
      Tools and Techniques for Virtual Workshops
    • 10:40 AM 11:00 AM
      Break 20m
    • 11:00 AM 12:00 PM
      Taking Stock of Experiences and Discussion on Future Events
    • 12:00 PM 1:00 PM
      Summary Report and Writing