SEEIIST meets Industry

Face2Face Matchmaking Event

Timelines	Task	Description
14 September	Registration    Publish your business focus & collaboration wishes	1. Register (link to be provided)   2. Publish your organisational focus and   your collaboration wishes                3. The better your profile the more meeting   requests you will receive
14-15 September	Book Face2Face meetings	1. Send meetings requests to selected   participants of your choice   2. Meeting requests are treated as accepted   as long they are not declined
15 September	Personal meeting schedule	1. You receive your pre-liminary meeting   schedule by  email
17 September	Bilateral Face2Face meetings	1. You receive your updated schedule at the   reception desk      2. Your schedule contains time and              table number of each single meeting

A matchmaking event is a quick and easy way to meet potential cooperation partners. People meet and greet at high speed. 20 minutes are usually enough to build connections, then the bell rings and the next discussion meeting starts.

The workflow in detail
1) Online registration
Register and submit your own cooperation profile.
In your profile you can state what kind of technology/product/expertise you are offering, what kind of cooperation you are looking for and which ideas you would like to discuss with potential collaboration partners.

All cooperation profiles will be published online and will be for everyone to see. You can change your profile any time.

Note: The better the quality of your profile the more meeting requests you will receive.

Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningful profile.

2) Promotion of published profiles

All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification

You will be informed by email when you can start booking bilateral meetings. Check which cooperation profiles are most promising. Intelligent search options allow a quick identification of the most suitable participants/cooperation profiles. Within a few minutes you should be able to identify future potential business partners.

Booking of bilateral meetings

Once you have found the most promising business partners you can select them for bilateral meetings. You can add further meetings any time but please be aware that the bookings are managed on the principle "first come - first served". You can book meetings BUT you can also be booked for bilateral talks by other participants! For more information see FAQ.

Your personal meeting schedule

A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation

In case you have meetings the organizer needs to be sure that you will attend the event. Therefore, please confirm or cancel your participation once you are asked to confirm.

Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule lists in chronological order for each meeting the

• names of your conversation partners
• number of table for each meeting

Our staff will be at your disposal during the whole matchmaking event.

FAQ

Is it possible to modify my profile?

Yes, it is. Log in via the Login button or the Autologin link you have received with your registration mail.
In your personal Dashboard you can use the tabs to modify any of the content you have already inserted.

How can I book meetings?

Booking is opened several weeks before the event after most of the participants have registered. You will be informed by email about the start of the booking.

1. Select the link "Participants" from the main menu.
2. Use the green button "Book meetings" which you can find on each participant's profile.
3. Please note that only those meetings will be scheduled that have been accepted by the respective partner.
4. Make sure that you accept or decline the meeting requests addressed to you.

When will I get my personal meeting schedule?

1. One day before the event you will get your meeting schedule by email.
2. At the event reception desk you get the very final schedule as paper copy (taking into account last minute changes and cancellations).

Your personal meeting schedule lists in chronological order for each meeting the:

• names of your conversation partners
• number of the table for each meeting

What if, due to unforeseen reasons, I cannot participate in the matchmaking event?

Please inform the event organizer immediately.
If you have booked meetings/you have been booked for meetings, please get directly in contact with your meeting partners and inform them that you cannot keep the appointment.