The deadline for the submission of contributions to the Proceedings is October 6th.
We very much appreciate early submission so that the papers can be processed by the editorial team and any problems can be analyzed and then discussed with authors at the conference.
Authors are encouraged to submit their papers, via their SPMS accounts, well before this deadline in order to avoid difficulties from to overloading of the system.
Prerequisites
A modern browser (Safari excepted, MAC users see below) with default settings for which pop-up windows must be permitted in order to execute uploads and allow other verification processes.
Please be informed that the first time you attempt an upload to the JACoW file server, you will be prompted with the dialog:
You are about to log in to the site “jacow-fileserver…” with the username “jacow”
Please respond by clicking OK to execute the upload.
The above message will typically only appear once; all subsequent uploads will not invoke this dialog.
SPECIAL NOTE TO MAC USERS: Regrettably, uploads to the JACoW File Server at CERN will not work from Safari due to certain technical issues. Please therefore use another browser, e.g. Firefox, Chrome,..
Submission of Electronic Files
Once the contribution has been prepared according to the paper preparation guidelines, prepare a Postscript (LaTeX users please use the -j0 option with dvips - see the JACoW site for help in preparing Postcript file).
Only files named according to the paper's program code can be uploaded via the system. ALL files used to produce the contribution must be uploaded, for example, for paper MOPC001, file names should be
- MOPC001.pdf - the PDF file
- MOPC001.ps - the PostScript file
- MOPC001.doc - the WORD source file, or
- MOPC001.tex - the LaTeX source file, if LaTeX was used, or
- MOPC001.odt - the OpenOffice.org source file, if OOo was used
- MOPC001f1.eps - EPS file containing figure 1 (uploaded as "other supporting file")
- MOPC001f2.tif - TIFF file containing figure 2 (uploaded as "other supporting file")
- etc.
Once all files are ready for submission, login to your COOL'23 author account and click on the file Upload link. Then:
- First submit all of the source files (text and figures) needed to make the paper (be aware that large files may take some time to transfer);
- Submit the PDF or PostScript file (watch the status of the automatically generated distilling to a .pdf file. If any error is given, or if the result differs from the template, please try to produce a better .ps file (refer to JACoW site linked above), and re-upload. If you are unsuccessful, make sure that all of the source files have been successfully uploaded.
Papers will undergo processing by the editorial team from the deadline for submission, and authors can check the result via the log in their COOL'23 author account.
