Name: SMARTHEP kick-off at the University of Manchester
Start: 2022-11-21T12:00:00+00:00
End: 2022-11-25T13:00:00+00:00
Location: University of Manchester, Schuster Building

Monday 21 November
- ESR and PI days: Arrival and lunch [JBB theater]
  
  Conveners: Caterina Doglioni (University of Manchester (GB)), Mr JONATHAN Masterson (The University of Manchester)
  
  Minutes
- ESR and PI days: Introduction by the coordinating institute [JBB theater]
  
  Conveners: Caterina Doglioni (University of Manchester (GB)), Mr JONATHAN Masterson (The University of Manchester)
  
  Minutes
  - 1
    
    Introduction from the coordinator
    
    Speaker: Caterina Doglioni (University of Manchester (GB))
    
    20221121 - IntroByCoordinator.pptx-2.pdf
  - 2
    
    Logistics
    
    Speaker: Mr JONATHAN Masterson (The University of Manchester)
- ESR and PI days: Introductions to ESRs and supervisors [JBB theater]
  
  Convener: Caterina Doglioni (University of Manchester (GB))
  
  Minutes
  - 3
    
    ESR1: Machine learning and Real-Time Analysis for Higgs boson measurements and fleet safety
    
    Speakers: Henning Kirschenmann (Helsinki Institute of Physics (FI)), Patin Inkaew (Helsinki Institute of Physics (FI))
    
    21.11.2022 SMARTHEP Kickoff.pdf
    
    Patin_Inkaew_SMARTHEP Kickoff
  - 4
    
    ESR2: Real-time rule induction in fraud detection and HEP
    
    Speakers: Bogdan Malaescu (LPNHE-Paris CNRS/IN2P3 (FR)), Laura Sara Boggia (Centre National de la Recherche Scientifique (FR))
    
    presentation_Manchester.pdf
  - 5
    
    ESR3: Real time analysis strategies for reconstruction, exotic physics, and market analysis
    
    Speakers: Anna Sfyrla (Universite de Geneve (CH)), Leon Bozianu (Universite de Geneve (CH))
    
    SMARTHEP_kickoff_21112022 (1).pdf
  - 6
    
    ESR4: Efficient RTA in ATLAS and finance using multithreading
    
    Speakers: Brian Petersen (CERN), Sofia Cella (CERN)
    
    SMARTHEP_kickoff_SofiaCella.pdf
  - 7
    
    ESR5: RTA on heterogeneous architectures for LHC and self-driving cars
    
    Speakers: Fotios Giasemis (Centre National de la Recherche Scientifique (FR)), Vladimir Gligorov (Centre National de la Recherche Scientifique (FR))
    
    presentation_giasemis.pdf
- 15:40
  
  Coffee breaks [JBB theater]
- ESR and PI days: Introduction to ESRs and supervisors [JBB theater]
  
  Minutes
  - 8
    
    ESR6: Optimization of RTA resources for LHCb Lepton Flavour Violation search and manufacturing
    
    Speakers: Daniel Magdalinski (Nikhef), Gerhard Raven (Natuurkundig Laboratorium-Vrije Universiteit (VU)-Unknown)
    
    SMARTHEP Kick-off ESR6 Final.pdf
  - 9
    
    ESR7: Machine Learning for Real Time Analysis of Lepton Flavour Violation in neutral meson decays and traffic predictions
    
    Speakers: Mr Jamie Gooding (Technische Universität Dortmund), Johannes Albrecht (Technische Universitaet Dortmund (DE))
    
    ESR7IntroSlides.pdf
    
    goodingOutreachTalk.pdf
  - 10
    
    ESR8: Real Time Analysis for global event triggering in LHCb and manufacturing
    
    Speakers: Johannes Albrecht (Technische Universitaet Dortmund (DE)), Micol Olocco (Technische Universitaet Dortmund (DE))
    
    ESR8 SMARTHEP kick-off .pdf
  - 11
    
    ESR9: Real-time analysis for Dark Photons search in LHCb and smart vehicles
    
    Speakers: Mr Carlos Eduardo Cocha Toapaxi (Ruprecht Karls Universitaet Heidelberg), Martino Borsato (Ruprecht Karls Universitaet Heidelberg (DE)), Stephanie Hansmann-Menzemer (Ruprecht Karls Universitaet Heidelberg (DE))
    
    ESR9.pdf
  - 12
    
    ESR10: Real-time calibration of ALICE Time Projection Chamber and ML traffic predictions
    
    Speakers: Alice Ohlson (Lund University (SE)), Joachim Hansen
  - 13
    
    ESR11: Real-Time Analysis through computer vision on dashcams and triggers in High Energy Physics, Verizon Connect in Florence and University of Bologna
    
    Speakers: Francesco Sambo, Henrique Pineiro de Monteagudo (Verizon Connect and UniBo), Samuele Salti (University of Bologna)
  - 14
    
    ESR12: Accelerated anomaly detection
    
    Speakers: Caterina Doglioni (University of Manchester (GB)), Jiri Masik (University of Manchester (GB)), Pratik Jawahar (Worcester Polytechnic Institute (US))
    
    ESR12_ AcceleratedAnomalyDetection_PJ.pdf
    
    ESR12_ AcceleratedAnomalyDetection.pptx
    
    GSlides
  - 15
    Brief introductions from students affiliated to the network but not MSCA-funded
    
    Maximilian Amerl (University of Manchester)
    
    Danielle WIlson-Edwards (University of Manchester)
    
    Kaare Iverson (Lund University)
    
    Speakers: Danielle Joan Wilson (University of Manchester (GB)), Kaare Endrup Iversen (Lund University (SE)), Maximilian Amerl (University of Manchester (GB))
    
    MAmerlSMARTHEPKickoffSlides.pdf
    
    SMARTHEP_kaare.pdf
- 20:00
  
  Social Dinner [Tiffin Room]
  
  Tiffin Room. We will walk from Schuster through the Manchester canals leaving at 19:30, or meet there directly at 20:00.

Tuesday 22 November

ESR and PI days: Discussion of ethics and data management plan [Niels Bohr common room & other rooms]

Minutes
- 16
  
  Discussion of data management plan [Niels Bohr Common Room]
  
  In this session we will conclude the discussions on the data management plans, for approval at the Network Assembly
  
  Dedicated discussions for:
  9-9:30: IBM
  9:30-10: Ximantis
  10-10:30: Verizon Connect
  
  In parallel in another part of the room, the LHC PIs discuss DMP for LHC data and whitepapers, also welcome to participate to these discussions if they would like.
  
  Speaker: Caterina Doglioni (University of Manchester (GB))
  
  Data Management Plan link
- 17
  Individual consultations with the Ethics Officer [Schuster 6.52]
  In this session, the Ethics Officer will meet the ESRs that are using non-particle-physics data for their project or secondment, and discuss any issues relative to ML Ethics. In particular, the supervisor and the student will:
  
  explain to the ethics officer how the data recorded is relevant and limited to the purposes of the research project (in accordance with the ‘data minimisation ‘principle) [this is part of a SMARTHEP deliverable on the EU portal]
  
  explain to the ethics officer how the data recorded is relevant and limited to the purposes of the research project (in accordance with the ‘data minimisation ‘principle) [this is part of a SMARTHEP deliverable on the EU portal]
  
  describe the technical and organisational measures that will be implemented to safeguard the rights and freedoms of the data subjects/research participants [this is a [this is part of a SMARTHEP deliverable on the EU portal]
  
  if previous data is processed, the supervisor should confirm explicitly that the beneficiary has lawful basis for the data processing and that the appropriate technical and organisational measures are in place to safeguard the rights of the data subjects [this is part of a SMARTHEP deliverable on the EU portal]
  
  discuss the ethics risks related to the data processing activities of the project, including GDPR [this is part of a SMARTHEP deliverable on the EU portal]
  
  Additionally, detailed information on the informed consent procedures in regard to data processing must be kept on file (to be specified in the grant agreement).
  
  9-9:30: Verizon Connect [Francesco, Leonardo and Henrique]
  9:30-10: IBM [Christian and Laura]
  10-10:30 Ximantis [for secondments, no students]
- 18
  ESR (self-)assembly and representation (coffee will be delivered to the room) [Schuster Conference Room A, 2nd floor]
  In this session, the ESRs will:
  
  choose a member of the ESR cohort to vote in the Network Assembly representing the ESRs, and a list of tasks for their mandate and term
  
  think of suggestions on how to communicate effectively among themselves & with the group of supervisors who work on similar topics
  
  discuss procedures for shared writing and code development, as these will come useful in the scientific report writing course and first whitepaper. (Suggestions: consider GitHub and Overleaf)
10:30

Coffee break [Niels Bohr common room]

ESR and PI days: Network assembly [Niels Bohr common room]

19

Network assembly: intro

Speaker: Caterina Doglioni (University of Manchester (GB))
20
Budget considerations and votes
- Status of budget
- Approval of the budget of the UniGe school
Speakers: Caterina Doglioni (University of Manchester (GB)), Mr JONATHAN Masterson (The University of Manchester)

As discussed, I am expecting the catering to cost a maximum of 180 CHF / person for the duration of the school. That includes coffee breaks, lunches and two aperos, one of which "dinatoire", according to the following programme.

Therefore if we allow for a total of 50 participants (say, 40 students and 10 PIs), we should be at 9 kCHF.
For the apero dinatoire (price about 50 CHF / person) we could allow 50% more people in case we wish to have invited participation. That would cost about 1500 CHF extra.

I would therefore suggest that we budget 12 kCHF for that week and the related events. The total will likely be less.

Please let me know what you think.
Best regards -- Anna.

Mardi 15h30 --> café + cookies
Mardi 17h30 --> mini apéro

Mercredi 10h30 --> café + cookies
Mercredi 12h30 --> lunch (sandwiches/tartes + fruits + boissons)
Mercredi 15h30 --> café + cake

Jeudi 10h30 --> café + cookies
Jeudi 12h30 --> lunch (sandwiches/tartes + fruits + boissons)
Jeudi 15h30 --> café + cake
Jeudi 19h00 --> apéro dinatoire

Vendredi 10h30 --> café + cookies
Vendredi 12h30 --> lunch (sandwiches/tartes + fruits + boissons
21

Approval of Data Management Plan

Speaker: Caterina Doglioni (University of Manchester (GB))

Planning for upcoming schools and deliverables

Speakers: Anna Sfyrla (Universite de Geneve (CH)), Caterina Doglioni (University of Manchester (GB)), Johannes Albrecht (Technische Universitaet Dortmund (DE)), Maurizio Pierini (CERN), Steven Schramm (Universite de Geneve (CH)), Vladimir Gligorov (Centre National de la Recherche Scientifique (FR))

White paper planning:

Four white papers, generally due October 2023
- ML for RTA: Whitepaper summarizing the state of the art in ML techniques for RTA focusing on SMARTHEP use cases and best practices.
  - Coordinated by WP3: Steven Schramm + Vladimir Gligorov
- Hybrid architectures: Whitepaper on the state of the art on hybrid architectures (CPU+GPU) in RTA focusing on SMARTHEP use cases.
  - Coordinated by WP4: Vladimir Gligorov + Steven Schramm
- Review of triggers in LHC experiments: Review of the state of the art of the triggers of LHC collaborations and best practices
  - Coordinated by WP5: Johannes Albrecht + Alexandros Sopasakis
- Review of real-time analysis in LHC experiments: Whitepapers on the state of the art of fully RTA-based searches and anomaly detection in HEP and best practices.
  - Coordinated by WP6: Christian De Sainte Marie + Maurizio Pierini
The whitepapers are planned to be published as review papers in peer-reviewed journals
The intention is for the ESRs in the network to lead the creation of these whitepapers
- An excellent learning experience, both about the topic of the whitepaper and about writing publications
- Of course, guidance and coordination will be provided
A rough plan for the steps forward, at least for the WP3 and WP4 white papers, is as follows:

Month	ESR tasks	Coordinator tasks
November 2022	Decide which whitepaper to be a part of
December 2022	Read the introductory papers once received [references to be sent to all students]	Send some introductory papers to ESRs
January 2023	Attend the colliders+ML school in Geneva Read the introductory papers
February 2023	Select a paper relevant to the whitepaper Read and review that paper in detail	Hold the first dedicated whitepaper meeting Provide guidance on selecting papers
March 2023	Present on the paper you selected and reviewed Start a guided literature review [students can propose other references but need to be in scope]	Hold the second dedicated whitepaper meeting Provide guidance for the literature review
April 2023	Continue the literature review
May 2023	Present the results of the literature review Start to write your section of the whitepaper	Hold the third dedicated whitepaper meeting Provide guidance on writing the whitepaper
June 2023	Finish the first draft of your section of the whitepaper Revise your section, preparing for the final version	Hold the fourth dedicated whitepaper meeting Provide guidance on revising the text/etc
July 2023	Prepare the final version of your section of the whitepaper
August 2023	Prepare the final version of your section of the whitepaper
September 2023	Review other sections of the whitepaper Implement comments on your section of the whitepaper	Hold the fifth dedicated whitepaper meeting Coordinate the review process
October 2023		Hold the sixth dedicated whitepaper meeting Perform a global editing of the full document Support a review of the whitepaper by the full network Incorporate final comments, submit to arXiv/etc

23

AOB

12:00

Lunch (on site) [Niels Bohr common room]
ESR and PI days: Networking session [Niels Bohr common room]

Minutes
- 24
  
  Introduction
  
  Speakers: Caterina Doglioni (University of Manchester (GB)), Maurizio Pierini (CERN)
  
  20221122_Doglioni_NetworkingSession_SMARTHEPKickOff.pdf
- 25
  
  The Institute for Data Science and Artificial Intelligence at the University of Manchester
  
  Speaker: Magnus Rattray (University of Manchester)
- 26
  
  Interdisciplinary data science and HEP at the University of Liverpool
  
  Speakers: Dr Joseph Carmignani (University of Liverpool (GB)), Monica D'Onofrio (University of Liverpool (GB))
  
  MUCCA-XAI-2022_2.pptx.pdf
- 27
  
  Real-time decision making Turing/IDSAI sandpit: ML for financial decision-making
  
  Speaker: Eghbal Rahimikia (University of Manchester)
- 28
  
  Real-time decision making Turing/IDSAI sandpit projects: data compression
  
  Speakers: Axel Lars Gallen, Dr Nicole Skidmore (University of Manchester), Per Alexander Ekman (Lund University (SE))
  
  DataCompressionByML_SMARTHEP.pdf
- 29
  
  Real-time decision making Turing/IDSAI sandpit projects: supporting clinical decision-making
  
  Speaker: Harriet Cant (University of Manchester)
  
  SMARTHEP Presentation_Free Text EHR_221122.pdf
  
  SMARTHEP Presentation_Free Text EHR_221122.pptx
- 30
  
  Real-time decision making Turing/IDSAI sandpit projects:real-time decisions for power substations
  
  Speaker: Hujun Jin (University of Manchester)
15:15

Coffee break and mingle [Niels Bohr common room]
ESR days: Code of conduct & ethics discussion [Niels Bohr common room]
- 31
  
  SMARTHEP code of conduct
  
  Speakers: Caterina Doglioni (University of Manchester (GB)), Mikko Voutilainen (Helsinki Institute of Physics (FI))
  
  20221122_Doglioni_SMARTHEP_CoC.pdf
  
  SMARTHEP_Code_of_Conduct copy.rtf
- 32
  
  ML and ethics in HEP
  
  Speaker: Savannah Jennifer Thais (Princeton University (US))

Wednesday 23 November
- Social event: Visit to Jodrell Bank, meet at the bus stop behind the Turing Building [Location: 53°28'04.6"N 2°13'48.8"W]
- ESR days: PhysSoc event and preparation for transferrable skills training
  - 33
    
    ITN event with Manchester Physics Society [Niels Bohr Conference Room]
    
    The event is intended as an information event for final year undergraduates on what we do in the network, and how to apply to ITNs. There will be a general introduction to the network and to ITNs in general by the Coordinator, and some of the ESRs will give brief verbal reports to the undergraduates. The last 30-45' will be Q&A and mingle.
    
    20221122_Doglioni_NetworkingSession_SMARTHEPKickOff.pdf
  - 34
    
    The HEP Software Foundation (talk+Q&A) [JBB theater]
    
    The HEP Software Foundation facilitates cooperation and common efforts in High Energy Physics software and computing internationally. Its coordinators have written a letter for support of SMARTHEP when we applied to the MSCA ITN grant.
    
    This talk will highlight the work that the HSF has done so far, and will point to places where HEP software is discussed as well as show how we can contribute from the SMARTHEP network.
    
    Speaker: Benedikt Hegner (CERN)
    
    HSF.pdf
  - 35
    
    Preparation for scientific writing courses [JBB theater]
    
    In this session we will discuss the SMARTHEP whitepapers that we (supervisors + ESRs) will write in the first six months of the network, how we are going to use them as practice cases for the scientific report / whitepaper writing course on Thursday, and how we will coordinate the writing after the kick-off meeting.
    
    Speaker: Caterina Doglioni (University of Manchester (GB))
Thursday 24 November
- ESR days: Transferrable skills training: scientific report / whitepaper writing course [Niels Bohr common room]
- 12:00
  
  Lunch
- ESR days: Transferrable skills training: scientific report / whitepaper writing course [Niels Bohr common room]
Friday 25 November
- ESR days: Closing session [JBB theater]
  - 36
    
    Closing words
    
    We will wrap up the kick-off meeting with a discussion on next steps on the whitepapers and a feedback session.
    
    Speaker: Caterina Doglioni (University of Manchester (GB))
  - 37
    
    Physics Society Coffee
    
    A chance to have coffee and informal chats with other students in the Physics & Astronomy department.
- 11:30
  
  Lunch (packed) and departure

SMARTHEP kick-off at the University of Manchester

Jocelyn Bell Burnell theater (ground floor) and Niels Bohr Common Room (6th floor)

University of Manchester, Schuster Building