IUPAP Executive Council and Commission Chairs

Name: IUPAP Executive Council and Commission Chairs
Start: 2024-10-07T13:00:00+08:00
End: 2024-10-10T21:10:00+08:00
Location: Hainan

7 Oct 2024, 13:00 → 10 Oct 2024, 21:10 Asia/Shanghai

Hainan

Michel Spiro (Université Paris-Saclay (FR))

Description

Information about travel, visa and accomodation is provided by the Chinese Physical Society on a dedicated web page.

Videoconference

IUPAP Executive Council and Commission Chairs

Zoom Meeting ID: 66722784144
Host: Jens Vigen
Useful links: Join via phone
Zoom URL

Registration

Participants

- -
Akihide Fujisawa
Alain Joye
Alex Hansen
Ana María Cetto
Andrew Horsfield
Angela Bracco
Ani Aprahamian
Anisa Qamar
ARIELLA Kranjec
Atlas Varsted
Bernhard Nunner
Boris Sharkov
Boris sharkov
Cecilia Cressi
Christine Darve
Christophe Rossel
Cristina Mattone
Cyrus Pan Walther
Cyrus Walther
Dominic Hurley
Dorte Hammershøi
Eberhard Widmann
Feras Afaneh
Florencia Canelli
Gabriella Marra
Gianluigi Arduini
Gillian Butcher
Grazina Tautvaisiene
Grigory TRUBNIKOV
Halina Rubinsztein-Dunlop
Hans Peter Beck
Hyoung Joon Choi
Iris Dillmann
Irvy (Igle) Gledhill
Jaume Navarro
Jens Vigen
Jo van den Brand
JOHN DAMILAKIS
John Howell
Joseph Niemela
Jun'ichi Yokoyama
Kai Liu
Karin Zach
Kuijuan Jin
Laura Greene
Leong Chuan Kwek
Li Lu
Lilia Meza-Montes
Lilia Meza-Montes
Lucilla de Arcangelis
Luis Vina
Madan Rehani
Marc HIMBERT
Maria Jose Garcia Borge
Maria Jose Garcia Borge
Mark Hamilton
Masaki Sasai
Mei-Yin Chou
Michael Rubinstein
Michael Rubinstein
Michael Taroudakis
Michel Spiro
Monica Pepe-Altarelli
Naoto Nagaosa
Niloofar Jokar
Nils Andersson
Nithaya Chetty
Pavel Exner
Pietro Ferraro
Pietro Ubertini
Robert Sporken
Roberto Lalli
Roberto Pini
Roberto Pini
Rosario Gonzalez-Ferez
Rudzani Nemutudi
Rudzani Nemutudi
Sandro Scandolo
Shahin Rouhani
Shohini Ghose
Silvina Ponce Dawson
Stefano Fantoni
Sylvie JACQUEMOT
Tae Won Noh
Tae Won Noh
Takaaki Kajita
Tetyana Antimirova
Tetyana Antimirova
Young Dong Kim
Yuan-Hann Chang

Contact: Jens Vigen

jens.vigen@cern.ch

Monday 7 October
- 1
  C1: Commission on Policy and Finance: Financial matters restricted meeting, to be held in Michel Spiro's Zoom room]
  
  Attendees: members of C1
  - President
  - Past-President
  - President-Designate
  - Secretary General for Administrative Affairs
  - Secretary General for Legal and Financial Affairs
  - Associate Secretary General
  - Deputy Secretary General
  - Former Secretary General and Deputy Secretary General as representatives for the IUPAP Office in Singapore
  - Vice-President at Large (Centenary)
  - Treasurer
  - Invited Nithaya Chetty
  
  Meeting to review the matters to be discussed at the EC&CC meeting and the conduct of that meeting.
  - a) Proposed debt cap for IUPAP Territorial Members
    
    Speaker: Nithaya Chetty
    
    Debt Cap for IUPAP Territorial Members.docx
    
    Debt Cap for IUPAP Territorial Members.pdf
- 2
  
  Nomination Committee
- 18:00
  
  Welcome reception
Tuesday 8 October
- 3
  Welcome
  - Welcome by President of IUPAP
  - Welcome by our Host
  - ..
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
- 4
  
  Introduction of the Participants
  
  Speaker: Jens Vigen (CERN)
- 5
  
  Approval and adoption of the Agenda
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
- 6
  
  Report on the Singapore office
  
  Speaker: Leong Chuan Kwek
- 7
  Report on the Trieste Office
  - IUPAP website maintenance and updates
  - Communication channels
  - IUPAP awards and medals
  Speaker: Stefano Fantoni
  
  iupap-Heikou-EC&CC-2024.pdf
  
  iupap-Heikou-EC&CC-2024.pptx
- 8
  
  Report on the Association in Geneva
  
  Speaker: Mr Jens Vigen (CERN)
  
  Geneva_HQ.pdf
- 9
  
  Minutes of the previous EC&CC meeting, "to do list" and matters arising
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Minutes EC&CC meeting_4_5_6_Oct 2023.pdf
  
  Review of EC & CC and To Do list.pdf
- 10
  Confirmation of decisions made electronically after the GA
  Statements since the last General Assembly:
  - Terms of reference IUPAP Membership and Development Committee (resolved electronically mid October 2023)
  - Principles & Policies for International Scientific Collaboration, Executive Council November 2023
  - EC resolution on nominations (resolved electronically first week of March 2024)
  - IUPAP letter of support for the integrity of Argentina’s science system (resolved electronically first week of March 2024)
  - Ratification of the increase from 3 to 5 units for South Africa
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Final-Research Principles Statement.July 1.pdf
  
  Terms of reference Membership Committee.pdf
- 11
  
  Group photo
  
  Group_photo.jpg
- 10:05
  
  Tea and coffee break
- 12
  
  Membership issues
  
  Speakers: Nithaya Chetty, Mr Jens Vigen (CERN)
  
  Membership Matters EC&CC Oct 2024.pdf
  
  Membership Matters EC&CC Oct 2024.pptx
- 13
  Associate Territorial Members (ATM)
  - Nepal—update
  - Potential candidate-territories
  Speaker: Nithaya Chetty
- 14
  Corporate Associate Members
  - CAEN
  Speaker: Cyrus Walther
  
  IUPAP Slide Deck EC&CC 2024-1.pdf
- 15
  
  Conferences proposed for endorsement
  
  Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)
  
  2025b Endorsed IUPAP-Conferences Applications for Sponsorship October 2024 C&CC.pdf
- 16
  
  Conferences proposed for sponsorship
  
  Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)
  
  2025d IUPAP-Conferences Applications for Sponsorship October 2024 C&CC.pdf
- 17
  
  Review of day 1
  
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
- 12:15
  
  Lunch break
- 18
  
  Nominations (EC & CC only)
  
  Speaker: Silvina Ponce Dawson
  
  explanation_nominations_commissions.pdf
  
  nominations_data_base.pdf
  
  nominations_for_commissions.pdf
  
  nominations_for_EC.pdf
  
  Resolution_articles.pdf
- 15:45
  
  tea break
- 19
  
  Nominations (EC & CC Only)
  
  Speaker: Silvina Ponce Dawson
- 18:00
  
  Excursion to Haikou old town
- 19:00
  
  Barbecue evening with live music in Heikou Harbour
Wednesday 9 October
- 20
  
  Review of Day 1
  
  Speaker: Michel Spiro (Université Paris-Saclay (FR))
  
  Review day 1.pdf
  
  Review day 1.pptx
- 21
  
  Commission Matters
  
  Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson
  
  AC2 Report to IUPAP 2023-2024.pdf
  
  AC3_ICA_Newsletter_2021-2024_merged.pdf
  
  AC4_Report_2024_IUPAP.pdf
  
  AC5_Financial Year 2023-2024 for IUPAP Executive Council & Commission Chairs and General Assembly 2024.pdf
  
  AC6_Report_21-23_IUCHPP_FINAL.pdf
  
  affiliated_commissions_stacks.pdf
  
  C11-report-2024.pdf
  
  C13meeting2024.pdf
  
  C13 Term Report 2024.pdf
  
  C14 Final Report 2021-2024 to GA of IUPAP.pdf
  
  C15_cummulative_final.pdf
  
  C16_2021-2024.pdf
  
  C17_Laser_Physics_and_Photonics_Report 2024_Final.pdf
  
  C18_21-24.pdf
  
  C19.pdf
  
  C20_2022–2024_merged .pdf
  
  C3_IUPAP24.pdf
  
  C4 report-2022-2024.pdf
  
  C5 Activity Report to CCC_October2024.pdf
  
  C5 IUPAP report - conferences.pdf
  
  C6_IUPAP_Report_2021_2024.pdf
  
  C8 report 2024.pdf
  
  C9 Report Sept 2024.pdf
  
  commission_matters_stacks.pdf
  
  Resolution_internal_regulations.pdf
  
  support_information_to_discuss_about_ACs.pdf
- 22
  
  Working Groups
  
  Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson
  
  resolutions_working_groups.pdf
  
  support_information_to_discuss_about_WGs.pdf
  
  WG11_GWIC Report to IUPAP 2024.pdf
  
  WG13_report_2024.pdf
  
  WG14_21-24_report on Accelerator Science_v2.pdf
  
  WG15 2024 report.pdf
  
  WG15 2024 report supplimentary charts.pdf
  
  WG16_RSL_01.pdf
  
  WG18-report-to-IUPAP-Oct2024final.pdf
  
  WG1_ICFA 2022-24 Report 2.pdf
  
  WG21 Report to GA October 2024 v02.pdf
  
  WG5_Report2024.pdf
  
  WG7_ICUIL_2021-2024.pdf
  
  WG9_2024.pdf
  
  working_groups_stacks.pdf
- 10:30
  
  Tea and coffee break
- 23
  Financial matters
  - 2023 report to be presented to the GA
    
    Balance sheet and notes
    Auditor report
  - Financial result of IYBSSD from 2019–2023
  - Budget for the cycle 2025–27 (including membership dues, allocation to commissions, affiliated commissions and working groups)
    
    IUPAP dues for the cycle 2025–2027
    
    Proposed resolution: Dues for 2025–2027 are set to 2580 CHF/unit
  Speakers: Boris Sharkov, Bruce McKellar, Jens Vigen (CERN)
  
  Financial_matters_cummulated_final.pptx
- 24
  New resolutions
  - Resolution on IUPAP elections and procedure for handover of responsibilities for EC & CC
  - Resolution on dues for 2025, 2026 and 2027
  - Resolutions regarding modifications to IUPAP's Articles and Internal Regulations:
    
    Proposed change to Article 7—Executive Council and Officers. Minor modification to avoid conflicting statements.
    Resolution to modify Articles 5.5, 6.2 and 6.6 of IUPAP's Internal Regulations (to adapt to the most recent modifications of the Articles of the Union).
  - Resolutions regarding Working Groups (decided in view of the internal and external evaluations and the future restructuring of IUPAP).
    
    Proposal to establish a Working Group in the Field of Major Neutron Research Facilities (submitted by the US Liaison Committee).
    Proposal to establish a Working Group on Artificial Intelligence and Machine Learning (AI/ML) for the Physical Sciences (submitted by the US Liaison Committee).
  - Resolution on position papers, statements and declarations from the IUPAP Executive Council (EC) (submitted by the US Liaison Committee).
  - Resolutions related to Conferences (based on proposals submitted by WG5, Women in Physics).
  - Specification of Corporate Associate Members rights and number of elected members in the commissions
    
    Required change in Internal Regulations, Articles 5.1 and 5.3.
  - Resolution on IUPAP restructuring
  Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson
  
  Resolution on IUPAP elections and procedure for handover of responsibilities_for EC & CC.pdf
  
  Resolution on IUPAP restructuring.pdf
- 12:30
  
  Lunch break
- 25
  
  Nominations (EC&CC only)
  
  Speaker: Silvina Ponce Dawson
- 15:45
  
  Tea and coffee break
- 26
  Presentation of the external evaluation report for a restructuring of IUPAP
  - Presentation, [Evaluation report] (only accessible for delegates registered for the GA)
  - Discussion of proposed actions
  - Discussion on the status of Affiliated Commissions within IUPAP
  Speaker: Silvina Ponce Dawson
- 27
  Activity report
  - IUPAP activity report for the period 9 October 2023 to 9 October 2024
  Speakers: Mr Jens Vigen (CERN), Silvina Ponce Dawson
  
  IUPAP activity report 2023_24.pdf
- 18:30
  
  Banquet at Hilton Hotel
Thursday 10 October
- 28
  
  Review of Day 2
  
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
  
  Review of Day 2.pdf
  
  Review of Day 2.pptx
- 29
  
  30 months with sanctions in science: review of IUPAP policy
  
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
- 30
  
  Report from the Gender Champion (Equity, Diversity and Inclusion Champion)
  
  Speaker: Gillian Butcher
  
  Gender Champion report EC&CC Oct 24.pdf
  
  Gender Champion report EC&CC Oct 24.pptx
- 31
  Communications
  - IUPAP internet, website
  - Early Career Scientist Prize nominations and declarations – quarterly lock-in
  - Newsletter
  Speaker: Sandro Scandolo
  
  communication_2024.pdf
  
  communication_2024.pptx
- 09:50
  
  Tea and coffee break
- 32
  IUPAP Centenary
  - Globalizing Physics: One Hundred Years of the International Union of Pure and Applied Physics, edited by Roberto Lalli and Jaume Navarro
  - Legacy
  Speaker: Monica Pepe-Altarelli (INFN e Laboratori Nazionali di Frascati (IT))
  
  MPA_IUPAP_C&CC_2024.pdf
- 33
  From the International Year for Basic Sciences for Sustainable Development 2022 - 2023 (IYBSSD) to the International Decade of (all) Sciences (and all knowledge including traditional) for Sustainable Development 2024 - 2033 (IDSSD)
  - International Decade of Sciences for Sustainable Development (IDSSD) and Earth-Humanity Coalition hosted by IUPAP [Corresponding charter]
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
  
  EHC Presentation 2024 - Canada - 16 July 2024.pdf
  
  EHC Presentation 2024 - Canada - 16 July 2024.pptx
- 34
  Varia
  - Designation of an IUPAP representative for the Gruber Prize committee
  - Nomination for prizes
  - ISC matters
  - LAAAMP
  - A survey of the United States National Academies of Sciences, Engineering, and Medicine Networks
  - IUPAP Interdisciplinary prize
  - International Year of Quantum Science and Technology (IYQ)
  Speakers: Dr Michel Spiro (Université Paris-Saclay (FR)), Silvina Ponce Dawson
- 35
  Comments from observers and any other business
  - Comments to the new proposed ISC statutes
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
- 36
  Review of meeting and future procedures
  - First EC&CC in the IUPAP cycle (February 2025), second (October 2025), and third (October 2026)—all organised online from Geneva. EC&CC in person in October 2027, back to back with GA—possibly in Africa together with a worldwide conference, possibly organizd by WG21 on Physics for regenerative development.
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
  
  Review of Day 3.pdf
  
  Review of Day 3.pptx
- 37
  
  Close of EC&CC meeting
  
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))
- 12:10
  
  Lunch break
- 38
  Executive Council Meeting Closed session
  - To consider decisions proposed by EC&CC meeting and resolve on them
  - To consider future actions and assign responsibility for them
  Speaker: Dr Michel Spiro (Université Paris-Saclay (FR))

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IUPAP Executive Council and Commission Chairs

Hainan