Feb 5 – 11, 2017
Hyatt Regency Chicago
America/Chicago timezone

Instructions for presenters

To see your accepted abstracts click here.

Please follow the following instructions when preparing your contribution.

  • Plenary and Parallel Talks:

    Plenary presentations are allocated 25 min plus 5 min for discussion; parallel talks will have 17 min plus 3 min for discussion.

    All speakers are required to upload their talk slides in PDF or PPTX format to the INDICO conference server by 18:00 the day before their scheduled presentation. It is the responsibility of the speakers to stop by the Speakers Office to ensure their presentation is displayed correctly. If you have any issues uploading your talk, or displaying the slides our Office staff will be happy to assist in resolving any technical issues.

    The Speakers Office is located in the New Orleans room in the main meeting area, and will be open on Sunday from 16:00 to 19:00 with the conference check-in, and will remain open during the conference hours for the rest of the week.

  • Posters:

    Poster boards will be installed in the Regency C, Regency D, and International Suites (Acapulco, Hong Kong, and Toronto). The poster areas will open for poster mounting on Sunday, February 5th, from 16:00 to 19:00 with the conference check-in; posters can continue to be mounted throughout Monday morning. The poster session will start at 16:00 on Monday, February 6th. The posters will be moved to a secure location for the parallel session days (Tuesday and Wednesday), and will be reinstalled for display by the Organizers on Thursday, February 9th, and will remain on display until the closing of the conference on Saturday, February 11th.

    Posters should be printed on A0 paper (width of 33.11 in/84.1 cm and height of 46.81 in/119 cm) or fit within this size. All posters must also be uploaded to the conference INDICO server in order to participate in the selection for the flash talk session at 10:00 on Saturday, February 11th.

    There is a FedEx location nearby (2 min walk from the conference hotel):

    FedEx Office Print & Ship Center
    111 East Wacker, Chicago, IL 60601
    Phone: 312 938-0650
    Hours: M-F Monday 7:30 AM - 9:00 PM, S 7:30 AM - 6:00 PM
    There are two options: (1) Expensive with better quality but slower: ~$86 or (2) cheaper with worse quality but quicker: ~$5.