95th TCC DAY 2020

Thursday Mar 12, 2020, 8:30 AM → 4:00 PM Europe/Zurich

30/7-018 - Kjell Johnsen Auditorium (CERN)

Minutes of the 95th TCC (HL-LHC TCC DAY)

8:30 AM → 8:40 AM Introduction to the TCC Day

Speaker: Oliver Bruning (CERN)

8:40 AM → 9:40 AM HL-LHC Project risks assessment – Iteration following the C&S Review with updated input from all WPs and project

• Review of the methodology and risk categories and distributions;
• Review of the high-risk items across all work packages, including eventual dependencies;
• Potentially consider descoping or further cost-saving opportunities;
• Feedback of the risk matrix from all WPLs (with differences between WPs).

Speaker: Isabel Bejar Alonso (CERN)

Risk TCC Day

9:40 AM → 10:10 AM Follow up of HL-LHC contracts (20+10)

Speaker: Hector Garcia Gavela (CERN)

HL MoB Plan - SV Contracts

10:10 AM → 10:40 AM Coffee Break

10:40 AM → 11:10 AM Remaining HL-LHC Project descoping opportunities and their dependencies (20+10)

• Overview of further descoping opportunities;
• Their eventual impact and dependencies on several WPs (feedback from all WP leaders).

Speaker: Marta Rodriguez Perez (CERN)

Remaining HL-LHC Project descoping opportunities and their dependencies (20+10)

11:10 AM → 12:10 PM HL-LHC Project Schedule (two presentations - HL-LHC Budget office and Project office coordination).

11:10 AM Impacts of the revised LHC operation schedule (Run 3 end = end of 2024) on the HL-LHC Project schedule presented at the HL-LHC C&S Review (baseline)

o Assumption to maintain for all WPs the current baseline planning (keeping delay entirely as contingency) and assess eventual storage needs and cost consequences in 2024;
o Resources management by end of the HL-LHC Project (FSUs, MPA, Staff).

Speaker: Laurent Jean Tavian (CERN)

Impacts of the revised LHC operation schedule (Run 3 end = end of 2024) on the HL-LHC Project schedule presented at the HL-LHC C&S Review (baseline)

11:35 AM Opportunities of the LHC revised operational schedule for the HL-LHC Project: re-profiling (material and personnel) and possible gains in terms of MPAs

o Can some of the high-risk items be retired by re-arranging the production?
o Opportunities and consequences of re-profiling of the spending profile.
o Possible gains in MPA due to replacement by staff in 2024?

Speakers: Benoit Delille (CERN), Isabelle Laugier (CERN)

Budget_Manpower_4_TCC_day

12:10 PM → 12:30 PM Discussion (All)

12:30 PM → 1:30 PM Buffet lunch served in the annex for all TCC participants

2:00 PM → 3:00 PM General discussion about the schedule and the preparatory studies – HL-LHC Budget office and Project office coordination

• Opportunity for all WPLs and team members to express their thoughts concerning the impacts of the revised LHC operational schedule on the HL-LHC Project schedule; (List of remarks to be kept by the HL Budget office).

3:00 PM → 3:20 PM TDR status and next steps

• TDR status;
• Missing contributions;
• Announcement of a V.4 version by end of 2020 including an updated HL-LHC project schedule.

Speaker: Isabel Bejar Alonso (CERN)

3:20 PM → 3:30 PM Feedback on TCC webpage – TCC team

• Feedback collected on the action list webpage and the general usage of the web-site;
• General feedback on TCC organization.

Speakers: Andrea Apollonio (CERN), Francois-Xavier Nuiry (CERN)

HL-LHC TCC website