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XIII International Conference on New Frontiers in Physics 2024

August 26, 2024 to September 4, 2024
Orthodox Academy of Crete, Kolymbari, Crete, Greece
Europe/Athens timezone

Support / Helpdesk

Venue & Accommodation

OAC Accommodation and conference package

The upcoming conference will take place at the Orthodox Academy of Crete (OAC), located in Kolymbari. The OAC is equipped with comfortable rooms, each with 2 beds or a double bed, and few of them are suites, comprising two rooms with a double bed in one room and a sofa in the other. All rooms are equipped with their own bathroom, and most offer a breathtaking sea view and partly air-conditioning.

OAC offers a delightful dining experience with breakfast and two meals served daily in the foundation's dining room. Guests can enjoy their meals on the veranda with a stunning view of the sea during the summer months. 

The meals at OAC are inspired by traditional Cretan cuisine and include a variety of starters, salads, main courses, fruits/desserts, and local wine and water. The buffet-style breakfast is sure to satisfy any appetite, while lunch and dinner offer warm and savoury meals. At the same time, conference organizers make sure to provide a wide range of high-quality vegetarian dishes that are both nutritious and delicious.

The OAC offers an all-inclusive package that includes accommodation, full board, and conference facilities. Please refer to the accommodation costs listed below:

Accommodation cost per day
Participants in a single occupation room €130
Participants sharing a double room €105
An accompanying person over 12 years old €75
Children 6-12 years old €40
Children less than 6 years old Free of charge

Examples: if one participant is sharing a room with an accompanying person over 12 years old, they should pay a total of €180 per day (€105 for the participant + €75 for the accompanying person). If two participants are sharing a room, they should pay a total of €210 per day (€105 per participant). If one participant is sharing a room with an accompanying person 6-12 years old, they should pay a total of €145 per day (€105 for the participant + €40 for the accompanying person). If one participant is sharing a room with an accompanying person over 12 years old and one more accompanying person 6-12 years old, they should pay a total of €220 per day (€105 for the participant + €75 for the first accompanying person + €40 for the second accompanying person). Please note that these prices include accommodation, full board, and use of conference facilities.

If you're staying at OAC, please note that the daily OAC fee of €45 for conference facilities and coffee breaks is already included in the price of the room.

Please note that you will receive information about your OAC room booking and about payment via the conference email. (Other emailing you may receive might be due to fraudulent activity).

OAC room booking and cancellation policy

To book a room at OAC, please follow these steps:

  1. Fill out the "OAC room booking" form found under the Registration menu item to make a pre-reservation. Do not proceed with any payment until you receive confirmation of your stay from the organizers.
  2. After receiving confirmation from the organizers, pay for all nights once you have bought your ticket or have secured your travel dates (it is non-refundable). If you need to make changes to your reservation dates, please email the organizers and wait for confirmation before making any changes to the registration form. Changes to the registration form alone will not affect your confirmed dates.

After you have made a payment, please send proof of payment (such as an electronic receipt, photo, or scan of the receipt) with payment details (participant name, payment information such as "accommodation," "meals," and conference fee payment) to icnfp2024@gmail.com.

Please note that any changes to the dates of your OAC room reservation can only be made until July 26, 2024. Please be aware that any changes to the dates of your room reservation after 26th July 2024, or without prior confirmation from the conference organizers, will incur a fee for all days indicated in the OAC registration form, as well as any additional days not originally specified in the OAC registration. For example, if you make a reservation for 4 nights but only stay for three, OAC will not reimburse the difference if the change is made after 26 July 2024.

Alternative accommodation (out of OAC)

For participants who prefer to make their own arrangements for accommodation, a list of hotels is provided below. 

The conference organizing committee is not responsible for booking accommodation outside of OAC.

Please note that if you choose not to stay at OAC:

  • you will have to pay €45 per day for the use the conference facilities and for the coffee breaks.
  • If you stay less than three days, a minimal OAC fee of €135 (equivalent to 3 days of daily OAC fee of €45, without meals) is required. 
  • if you wish to have meals at OAC, it will cost €20 per meal. It is not mandatory to have meals at OAC if you choose to stay at a hotel.

List of hotels nearby

While we provide a link to some online systems, please note that there may be other options available when searching for accommodation in Kolymbari:

 http://www.booking.com.

Please find below links to google map searches in the Kolymbari area.
 
Please adjust the dates and price that you need to have.
 
You can click on the tab  "Hotels"  and also on the tab "Vacation rentals" to find more options.
 
This link shows the area in Kolymbari:
 
 
This link shows the area till Chania:
 
 
We advise to search for a hotel either in Kolymbari, or in the area between Kolymbari and Platanias. 
The villages between Kolymbari and Chania along the sea have a connection with public bus.
 
 

Online booking systems are associated with certain hotels and may not include all available options in the area.

We recommend that you directly contact hotels by phone or email to explore your options. Many hotels offer apartments with 2 bedrooms and a living room.

Cheap hotels near the conference in walking distance are for example APHEA, LEFKA and other (check in the maps).

Please find below a list of some hotels:

 

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