Login

XIV International Conference on New Frontiers in Physics 2025

17–31 Jul 2025
Orthodox Academy of Crete, Kolymbari, Crete, Greece
Europe/Athens timezone

Support / Helpdesk

Venue & Accommodation

OAC Accommodation and conference package

The upcoming conference will take place at the Orthodox Academy of Crete (OAC), located in Kolymbari.

The number of rooms in OAC is very limited due to the renovation process of one building. 

The OAC is equipped with comfortable rooms, each with 2 beds or a double bed. All rooms are equipped with their own bathroom, all rooms are with air-conditioning.

OAC offers a delightful dining experience with breakfast and two meals served daily in the foundation's dining room. 

The OAC offers an all-inclusive package that includes accommodation, full board, and conference facilities. Please refer to the accommodation costs listed below:

Accommodation cost per day
Participants in a single occupation room €145
Participants sharing a double room €125
An accompanying person over 12 years old €75
Children 6-12 years old €40
Children less than 6 years old Free of charge

Examples: if one participant is sharing a room with an accompanying person over 12 years old, they should pay a total of €200 per day (€125 for the participant + €75 for the accompanying person). If two participants are sharing a room, they should pay a total of €250 per day (€125 per participant). If one participant is sharing a room with an accompanying person 6-12 years old, they should pay a total of €165 per day (€125 for the participant + €40 for the accompanying person). If one participant is sharing a room with an accompanying person over 12 years old and one more accompanying person 6-12 years old, they should pay a total of €240 per day (€125 for the participant + €75 for the first accompanying person + €40 for the second accompanying person). Please note that these prices include accommodation, full board, and use of conference facilities.

Please note that you will receive information about your OAC room booking and about payment via the conference email. (Other emailing you may receive might be due to fraudulent activity).

OAC room booking and cancellation policy

To book a room at OAC, please follow these steps:

  1. Fill out the "OAC room booking" form found under the Registration menu item to make a pre-reservation. Do not proceed with any payment until you receive confirmation of your stay from the organizers.
  2. After receiving confirmation from the organizers, you have 2 choices:
    • Pay a non-refundable pre-reservation for 1 night by Credit card
    • Pay for all nights once you have bought your ticket or have secured your travel dates (it is non-refundable). 
    • If you need to make changes to your reservation dates, please email the organizers and wait for confirmation before making any changes to the registration form. Changes to the registration form alone will not affect your confirmed dates. Please note that any changes to the dates of your OAC room reservation can only be made until June 15, 2025.

After you have made a payment, please send proof of payment (such as an electronic receipt) with payment details (participant name, payment information such as accommodation, and conference fee payment) to icnfp2025@gmail.com.

Please note that all room reservations must be confirmed by the conference organizers. After 15th June 2025, any changes to your confirmed dates will not be accommodated, and you will be required to pay for the full confirmed stay, even if your plans change. This includes any additional nights beyond your original booking or reductions in stay. For example, if you reserve a room for four nights but stay only three, you must still pay for all four nights.

Alternative accommodation (out of OAC)

For participants who prefer to make their own arrangements for accommodation, a list of hotels is provided below. 

The conference organizing committee is not responsible for booking accommodation outside of OAC.

We kindly remind you that in July can be very hot and the closest hotels are around 500m from OAC, no transportation is available.

Please note that if you choose not to stay at OAC:

  • if you wish to have meals at OAC, it will cost €25 per meal. It is not mandatory to have meals at OAC if you choose to stay at a hotel.

List of hotels nearby

While we provide a link to some online systems, please note that there may be other options available when searching for accommodation in Kolymbari:

 http://www.booking.com.

Please find below links to google map searches in the Kolymbari area.
 
Please adjust the dates and price that you need to have.
 
You can click on the tab  "Hotels"  and also on the tab "Vacation rentals" to find more options.
 
This link shows the area in Kolymbari:
 
 
This link shows the area till Chania:
 
 
We advise to search for a hotel either in Kolymbari, or in the area between Kolymbari and Platanias. 
The villages between Kolymbari and Chania along the sea have a connection with public bus.
 
 

Online booking systems are associated with certain hotels and may not include all available options in the area.

We recommend that you directly contact hotels by phone or email to explore your options. Many hotels offer apartments with 2 bedrooms and a living room.

Cheap hotels near the conference in walking distance are for example APHEA, LEFKA and other (check in the maps).

Please find below a list of some hotels:

 

Powered by Indico v3.3.7-pre