Frequently Asked Questions
Please find following the answers to the most common questions we have received. Should you have any further queries, please do not hesitate to contact us at giuliana.riso@cern.ch or cecile.curdy@cern.ch
REGISTRATION
Where and when is the registration taking place?
You can collect your badge as of Wednesday (12:00 CET) and during the event (Wednesday 08:00 - 19:00 to Friday 08:00 - 11:00) in the reception building 33.
If you arrive outside of these hours, please contact us at giuliana.riso@cern.ch or cecile.curdy@cern.ch
Do you provide any discount rates?
The CAO and WRAP is unfortunately unable to support you financially, however we can write an invitation letter to help with your visa application (if needed).
In addition we have negotiated with the CERN housing service so that rooms in the hostel can be made available for participants of the event – for more information visit this page: https://indico.cern.ch/event/1304845/page/30411-accommodation
EVENT VENUE & ACCESS
Where will the welcome reception take place on Wednesday?
We invite you to join us in Restaurant 1.
Where will the dinner take place on on Wednesday and Thursday?
We look forward to welcoming you in Restaurant 1, where we will host the both dinners at 19:30. You can make your way there on foot as the place is in the same building where the event takes place.
Through which entrance can I enter CERN during the event?
To enter the CERN site, most of the time you will need to use the main entrance (Entrance B). Please remember that the Main Reception building (bld. 33) does not have a direct access into the buildings.
During the times when we will be moving to and from CERN to the rooms, it will be possible to enter/exit via entrance A on foot (not with cars).
When will Entrance A be open for people without a CERN badge?
Wednesday, 8 October:
- 16:00 - 16:30
- 18:00 - 19:30
Thursday, 9, October
- 08:45 - 09:30
- 10:30 - 11:30
- 13:30 - 17:30
Friday, 10 October
- 09:30 - 10:00
- 12:30 - 13:00
Can I enter CERN with my car?
You will be able to enter CERN with your car and park there over the weekend of Third Collisions. Please make sure you enter your registration number when you request your access badge in Indico.
If you have already requested access, but forgot to mention your vehicle plates, you can forward the confirmation message with your access code to service-desk@cern.ch sharing your vehicle plates with them.
Please note that you will need to enter and exit via the main entrance (entrance B). During the times when we will be moving to and from CERN to Science Gateway, it will be possible to enter/exit via entrance A on foot (not with cars) but the rest of the time pedestrians can only leave the site through entrance B.
ACCOMMODATION
How can I book a room in the CERN Hotel?
Find out more information about the CERN Hotel offer here: https://indico.cern.ch/event/1304845/page/30411-accommodation
VISITS
When/How can I sign up for a visit?
All registered participants will have the opportunity to visit the Science Gateway on these opening hours:
CERN Science Gateway is open from Tuesday to Sunday
- Exhibitions and other activities from 09.00 to 17.00
- Last entry at 16.30
- Reception, Shop and Big Bang Café from 8.30 a.m. to 17.30
DINNER
Is there a dress code for dinners?
There's no need to stress about bringing a suit – we keep things casual for all our participatns. While we don't have a strict dress code, we do encourage a step up from casual wear. Smart pants paired with a shirt will be more than appropriate for the occasion. So, leave the black tie at home, and let's keep it comfortably stylish!
What will be the menu during Saturday dinner?
The regionally themed menu will be as follows:
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Starter: Hearty vegetable soup
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Main course (main 1): Tomme Vaudeoise (cheese from the Vaud region), pomme de terre roesti (potato rösti: Rösti is a Swiss dish made with coarsely grated potatoes that are fried or baked until they form a crispy crust), salade, viande sechée de boeuf (beef jerky)
Main course Vegan/vegetarian (main 2): Quinoa, Concassé de légumes (vegetable concassé. Concassé refers to a mixture of coarsely chopped vegetables), brochette de tofu mariné, (marinated tofu skewer)
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Dessert (dessert 1): Meringue, crème de Gruyère, et coulis de fruits rouges (meringue, Gruyère cream (served separately), and red berry coulis)
Dessert Vegan (dessert 2): Crème de coco (coconut cream)
See the list of allergens here.
Kindly be aware that under normal circumstances, Menu 1 (Main 1 + Dessert 1) will be provided as the default option for everyone.
However, if you have communicated any allergies or dietary preferences, we have directly contacted you to discuss your preferred menu selection.
OTHER
What happens if I need medical assistance?
A member of the CERN fire brigade will be present on site.
I registered, but I did not receive any confirmation email. What should I do?
Please contact us at giuliana.riso@cern.ch
Will the talks be translated from English to French?
Regrettably, we cannot offer translation services for this event. All presentations and discussions will be conducted in English.
