CERN Access
How to access CERN and get your conference badge?
To retrieve your conference badge and visitor access card, head to the Reception in building 33. Badge collection is available from Wednesday (12:00 CET) and throughout the event on Friday (08:00 - 19:00).
If you arrive outside these hours:
- you can print your visitor card at the Main Gate (Gate B).
- to collect your conference badge (granting you access to the CAO and WRAP event), contact us at giuliana.riso@cern.ch or cecile.curdy@cern.ch.
Which entrance to use to access CERN?
To enter the CERN site, most of the time you will need to use the main entrance (Entrance B). Please remember that the previous Main Reception building (bld. 33) does not have the option to get into CERN.
During the times when we will be moving to and from CERN to the rooms, it will be possible to enter/exit via entrance A on foot (no access with cars, please use Entrance B if you wish to drive).
Here are the exact times when the Entrance A will be open:
Wednesday 8 October, :
- 16:00 - 16:30
- 18:00 - 19:30
Thursday, 9 October
- 08:45 - 09:30
- 10:30 - 11:30
- 13:30 - 17:30
Friday, 10 October
- 09:30 - 10:00
- 12:30 - 13:00
Are you coming by car?
You will be able to enter CERN with your car and park in the CERN Meyrin site over the week. Please make sure you enter your registration number when you request your access badge in Indico.
If you have already requested access, but forgot to mention your vehicle plates, you can forward the confirmation message with your access code to service-desk@cern.ch sharing your plates number with them.
Parking at CERN is free, but do keep in mind that parkings have a limited numbers of places to park, and we suggest to come by public transport to the venue.
Staying at the CERN Hotel
If you've booked a room at the CERN Hotel, you should have received the confirmation email. Please make sure you have your reservation details.
If you are still in need of accommodation, we're pleased to inform you that the hotel still has some rooms available.
Where to go when?
Programme
The event is scheduled across different locations. Main auditorium hosts all keynote talks, and the Council Chamber, both in the Main Building complex.
Feel free to explore the comprehensive programme details by visiting the following link: https://indico.cern.ch/event/1304845/timetable/#20240209.detailed
Make sure that you verify the meeting room number assigned to your preferred parallel session.
Map
For seamless navigation across various locations, or as a helpful reminder for those who haven't visited CERN in a while, you can refer to the following map.
Moving between the rooms and the restaurant
A designated bus service will be arranged for individuals with reduced mobility moving between Science Gateway (SGW) and the Main Building.
All is in the same building and we will accompanied all of you walking to the restaurant.
When will Entrance A be open for CAO and WRAP participants?
Wednesday 8 October:
- 16:00 - 16:30
- 18:00 - 19:30
Thursday 9 October
- 08:45 - 09:30
- 10:30 - 11:30
- 13:30 - 17:30
Friday 10 October
- 09:30 - 10:00
- 12:30 - 13:00
Dinners on Wednesday and Thursday
The regionally themed menu will be as follows:
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Starter: Hearty vegetable soup
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Main course (main 1): Tomme Vaudeoise (cheese from the Vaud region), pomme de terre roesti (potato rösti: Rösti is a Swiss dish made with coarsely grated potatoes that are fried or baked until they form a crispy crust), salade, viande sechée de boeuf (beef jerky)
Main course Vegan/vegetarian (main 2): Quinoa, Concassé de légumes (vegetable concassé. Concassé refers to a mixture of coarsely chopped vegetables), brochette de tofu mariné, (marinated tofu skewer)
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Dessert (dessert 1): Meringue, crème de Gruyère, et coulis de fruits rouges (meringue, Gruyère cream (served separately), and red berry coulis)
Dessert Vegan (dessert 2): Crème de coco (coconut cream)
See the list of allergens here.
Kindly be aware that under normal circumstances, Menu 1 (Main 1 + Dessert 1) will be provided as the default option for everyone.
However, if you have communicated any allergies or dietary preferences, we have directly contacted you to discuss your preferred menu selection.
Please update your registration form if you prefer a different option before Monday, 5 February, 23:59 CET
As for the dress code, there is no need to stress about bringing a suit – we keep things casual for our alumni events. While we don't have a strict dress code, we do encourage a step up from casual wear. Smart pants paired with a shirt will be more than appropriate for the occasion. So, leave the black tie at home, and let's keep it comfortably stylish!
Coffee breaks
The CERN's Main Building's "pas perdus" and mezzanine areas will transform into a coffee break for all the days of the event in the morning and in the afternoon.
Visits
If you have booked a visit to one of the experiments, it will be visible in your Indico registration and will also be included on your conference badge. Changes to your reservation can be made until Monday, 5 February, 23:59 CET. After this deadline, any adjustments will only be possible through manual changes, subject to availability.
For your convenience, buses are available to transport you from the Science Gateway parking to the ALICE, CMS, and LHCb experiments. For those visiting ATLAS and SC, please meet your guide at the Science Gateway Piazza and proceed to the experiment on foot.
The meeting point for all visits (Science Gateway Piazza) is at 11:00 and 14:15.
Please make sure you arrive at the meeting point (Science Gateway Piazza) on time for a seamless experience as guides and buses cannot wait for any late arrivals.
During the guided tours, closed, flat shoes must be worn.
Please note that some areas are not accessible to people with reduced mobility, younger visitors, pregnant women, and wearers of pacemakers or other medical implants.
Info desk
Should you require any information throughout the event, please feel free to contact our volunteers stationed at the Auditorium Reception desk in the Science Gateway or the Info Desk conveniently located next to the Main Auditorium in the Main Building.
Alternatively, you can contact us at alumni.relations@cern.ch. We will do our best to respond to your inquiries promptly.
