Indico Workshop 2025
Following the success of our 2023 workshop, we look forward to bringing the Indico community together once again for the Indico Workshop 2025 to discuss the latest developments, share experiences, and explore future directions.
Just like the last time, the Indico Workshop is co-organized by CERN and the United Nations.
Check the Timetable, most talks are already scheduled (we're working on finalizing the session taking place at the UN).
The registration period has finished, we'll provide an option to join on Zoom shortly before the event in case you cannot attend in person. In exceptional circumstances we may also allow late registration to attend in person - please send us an email in this case as soon as possible.
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08:30
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09:00
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09:00
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10:15
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09:00
Workshop kick-off 15mSpeaker: Pedro Ferreira (CERN)
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09:15
What's new in Indico 30mSpeaker: Adrian Mönnich (CERN)
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09:45
Indico V3 @ FAIR and GSI 20m
I will present an update on our Indico installation at FAIR and GSI (https://indico.gsi.de/) including the customizations used by us and our plans to to use the Room Booking Module.
Speaker: Stefan Hesselbach (GSI Darmstadt) -
10:05
Enhancing User Engagement in Indico with Push Notifications 10m
Push notifications offer a powerful way to keep users informed and engaged with Indico events, abstracts, and workflow updates (moderations - approved, checked-in). This feature will allow users to subscribe to relevant notifications, such as abstract reviews, session changes, and important updates like new events in their favorite category. By integrating a flexible subscription model, users can choose the type of notifications they receive, ensuring a personalized and efficient experience.
Speaker: Vasant Vohra
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09:00
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10:15
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10:45
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10:45
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12:00
- 10:45
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11:00
Indico @ MLZ 20m
I will show how we manage and deploy the indico installation @ MLZ( The german highflux neutron source) , including how we are running our containerized infrastructure.
I will also mention some of the challenges we sometimes face and how manage them with the help of the maintainers and communitiy.
Speaker: Björn Pedersen -
11:20
Indico @ MITP 20m
About MITP
- About the Mainz Institute for Theoretical PhysicsShort Story about MITP & Indico: The Beginning
- How we discovered IndicoThe Daily Work at MITP Guest Relation Office and Management with Indico
- How we work with Indico, which tools we use and what we learnedHow the Indico Community has already benefited the MITP
- Story about how we found the community
- The realization: “There are no stupid questions.”Some thoughts on the future use of Indico from former hotel and tourism employees
- Printing survey results
- Browsing through registrations
- Download room lists
- Assign registrants to rooms
- Printing room listsI would like to emphasise the talk with a PowerPoint presentation.
Speaker: Barbara Magdalena Behrend (Johannes Gutenberg University Mainz, Mainz Institute for Theoretical Physics) -
11:40
"State of Translation" 20mSpeakers: Ajob Kustra (CERN), Tomas Roun (CERN)
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12:00
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13:00
Lunch Break 1h Restaurant 2
Restaurant 2
CERN
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13:00
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13:30
Bus to the UN 30m
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13:30
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14:00
Registration at the UN 30m Palais des Nations
Palais des Nations
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14:00
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18:10
Tuesday Afternoon Session Palais des Nations
Palais des Nations
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14:00
Keynote: Open Source at CERN 45mSpeaker: Giacomo Tenaglia (CERN)
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14:45
Indico @ UN 45mSpeaker: Frank Moser
- 15:30
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16:00
Break 30m
- 16:30
- 17:10
- 17:30
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18:00
Indico @ MPP 10mSpeaker: Andrii Verbytskyi (Max Planck Society (DE))
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14:00
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18:30
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18:45
Walk to the restaurant 15m
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18:45
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21:00
Dinner 2h 15m Restaurant mama&zita
Restaurant mama&zita
Chemin Camille-Vidart 13, 1202 Geneva -
21:00
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21:30
Bus to CERN 30m
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08:30
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09:00
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08:40
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10:00
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08:40
Indico @ UKAEA 20m
As of July 2024, UKAEA are now using Indico as their primary event management tool and it is gaining more interest within the organisation. The UKAEA Indico instance is running on dedicated hardware and is deployed using Ansible, many issues and obstacles have come up along the way. UKAEA are hoping to use Indico for the foreseeable future, our list of requested features is growing, and we would like to work more with the community.
Speaker: Adam Parker (UKAEA) -
09:00
Indico @ JACoW 20mSpeakers: Adriana Rossi (CERN), Michel Succar (CERN)
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09:20
Rewriting the Indico check-in app 20m
In late 2023, the Indico check-in mobile app was rewritten to a modern Progressive Web Application (PWA); this talk will dive into the technical details about how the PWA was built, the decision to use a PWA, and some of the challenges we faced when building the new, sleek, and modern check-in app that you know today.
Speaker: Dominic Hollis - 09:40
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08:40
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10:00
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10:20
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10:20
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12:00
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10:20
Unconventional contributions to Indico 20mSpeaker: Alejandro Avilés
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10:40
PDF Conversion: CloudConvert 20mSpeaker: Adrian Mönnich (CERN)
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11:00
Feedback to feature: The PDF Timetable 20m
In this talk we will look at how a small bug report can turn into the rework of a large feature: The new PDF timetable. You will have a sneak peek into our core teams workflow for reworking features.
In the materials you will find three 'ICHEP' PDFs. These show the old simplified, old advanced and the new PDF generator in action on a large event like ICHEP.
Speaker: Ajob Kustra (CERN) -
11:20
Document Generation module 20mSpeaker: Duarte Galvão
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11:40
Creative uses of Indico 5mSpeaker: Tomas Roun (CERN)
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11:45
Replacing the legacy timetable 15mSpeaker: Tomas Roun (CERN)
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10:20
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12:00
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13:10
Lunch Break 1h 10m Restaurant 2
Restaurant 2
CERN
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13:10
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16:00
Visit at CERN - Synchrocyclotron + CMS
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13:10
Bus from R2 bus stop to SC 10m R2 bus stop (CERN)
R2 bus stop
CERN
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13:20
Synchrocyclotron visit 40m Synchrocyclotron
Synchrocyclotron
CERN
The Synchrocyclotron (SC) was CERN's first accelerator.
It is no longer in operation but a very nice visit point, with no access restrictions (medical implants, pregnancy, etc.) whatsoever.
In case you are not with us for lunch, and want to go there directly, it's close to CERN's main entrance (Gate B).
Speaker: Tomas Roun (CERN) -
14:00
Bus to CMS 30m
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14:30
CMS Surface + Underground visit 1h CMS
CMS
CERN
The Compact Muon Solenoid (CMS) is a general-purpose detector at the Large Hadron Collider (LHC), and one of the "big" CERN experiments.
We'll have two groups of up to 12 people each. One group will start on the surface, and the other will start underground.
Please note that for underground access, certain access restrictions may apply, in particular to pregnant women (6+ months) and those with magnetic-field-sensitive medical implants (e.g. heart pacemakers). You're nonetheless welcome to join, but may need to stay on the surface. It is also necessary to wear closed shoes, i.e. no heels or open sandals.
Speakers: Adrian Mönnich (CERN), Anton Lu (Technische Universität Wien (AT)) -
15:30
Bus back to CERN 30m
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13:10
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16:00
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16:10
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16:10
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17:20
- 16:10
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16:30
Making Indico a first-class citizen in Kubernetes 20m
Indico has been architected for being deployed to a production environment in the traditional way: a host machine (a a cluster of machines) running Linux and executing Indico and its dependencies as a constellation of systemd units. This is the approach currently officially documented and supported. Many organisations, including MaxIV Labs at Lund University, have moved or are in the process of moving towards cloud-native platforms and application ecosystems and are running Indico as a cloud-native application decomposed into several workloads, which are usually executing in Kubernetes environments. There is no officially supported, battle-tested and properly documented path of operating Indico and its dependencies in a Kubernetes environment yet, but we can work together to define one. I would like to talk about the journey to migrate Indico from a VM environment to K8S (OpenShift) at MaxIV Labs and about the challenges of orchestrating a cloud-native Indico production environment, such as automating the lifecycle management of Indico workloads.
Speaker: Gabriel Dragomir (MAX IV Lab, Lund University) -
16:50
The year is 2042 and this is Indico 20mSpeaker: Alejandro Avilés
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17:10
Closing remarks 10mSpeakers: Pedro Ferreira (CERN), Adrian Mönnich (CERN)
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08:40
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10:00