Author Instructions for Abstract Submission
Abstracts must be submitted using the CERN Indico (this site). Abstracts submitted via other means (email, etc.) or after the submission deadline will not be taken into consideration.
To submit an abstract you must either have either a CERN account or CERN external account. To have a CERN external account, you do not need to be a member/user of CERN. To create an external account:
- Click on Submit a new abstract link.
- Click on "No account? Check how to get one" on left of CERN login page.
- Under "CERN External Accounts" on the right of the page, click on Register a new account.
- Fill in the information and confirm the email address.
- Use the external account to login and submit your abstract for the event.
A submission form has been prepared that facilitates the abstract submission. Below are detailed instructions on how to fill it. Start by providing a title for the abstract and then proceed with the main text. The main body of the abstract is split into four different fields with strictly defined maximum lengths:
Short overview: Short description and scope of presented work. (max 500 chars)
Detailed analysis: Detailed description of the work planned or achieved. Should include technical details, challenges faced, and technical or other problems that you had to overcome etc. (max 1000 chars)
Impact: Description of the work results. Quantitative information should be provided where applicable. Justification of the significance of the work and how it impacted the domain should be provided. Moreover, the originality of the work should be compared to similar existing activities. (max 1000 chars)
Conclusions and Future Work: Short concluding summary. Description of the plans for further development/work to be performed and the technical challenges and other problems that you anticipate to overcome in order to achieve the expected goals. (max 500 chars)
Apart from the main abstract text the following information must also be provided with each submission:
URL for further information: Provide a link to a web site or page where more information can be found for the presented work. (mandatory)
Keywords: A set of generic keywords that identify the contribution. Such keywords for instance can be the scientific discipline (HEP, Biomedicine, Medical Imaging etc), the grid technology that is being involved (Data Management, Workload Managements, Workflows etc), etc. The above will aid significantly the review process and also facilitate the production of the Book of Abstracts. (mandatory)
Justification for delivering demo and technical requirements: For abstracts intended for demonstrations, additional information must be provided. This has to be a short justification as to why a demonstration is required, what are the technical requirements for delivering it (specific network requirements, facilities etc), and whether a poster or oral presentation would be accepted if the program committee does not accept it as a demonstration. (mandatory ONLY for demonstration contributions)
Presentation type: This can be oral presentation, poster or demonstration. Select the one that applies to the intended type of contribution. Keep in mind that The Programme Committee will assume responsibility for correctly assigning proposed contributions to the various parts of the event. (mandatory)
Primary Authors: List of primary authors. For each author the name, affiliation and contact details must be provided.
Co-Authors: An optional list of co-authors. As with the primary authors, name, affiliation and contact details must be provided for all co-authors.
Track classification: IMPORTANT: For each abstract at least one forum track should be selected that better defines the context of the activity (more than one track can be selected). This information, among others, will facilitate the placement of your abstract in an appropriate session (primarily for oral presentations)
Please note that abstracts not adhering to the above instructions will be rejected. This is because accepted abstracts will be included in a formal Book of Abstracts following the User Forum, and also to unify the refereeing process.
