The main zoom room for the conference is
https://msu.zoom.us/j/93202475116?pwd=Z3ZwTEo0WjZyNnNXbkFmczRHVnBiUT09
Zoom ID 93202475116, code 2021
Each poster in the poster session has its own zoom room, the code for each is also 2021. The zoom rooms are listed on the agenda page for the poster session: https://indico.cern.ch/event/1018454/contributions/4339334/
We ask that participants, speakers and session chairs make note of the following:
Participants
- You will automatically be muted when you join the meeting. Only unmute yourself if the session chair calls on you to ask a question.
- Questions will be taken at the end of the talks (not during). To ask a question, use the "raise hand" feature on Zoom, and wait to be called on by the chairperson.
- Alternatively, you can ask a question through the chat feature (address the question to everybody rather than just the speaker or the chair), but verbal questions will be given priority.
- If you have additional questions after the talk, you can ask the speaker in a private chat to meet in one of the breakout rooms.
Speakers
- Post your slides at least an hour before your session begins. In case you have any problems uploading slides, email them to the organizers or the ATLAS or CMS top conveners.
- When you are ready to give your presentation, unmute yourself and turn your camera on. Share your screen to show your slides. The session chair will introduce you before your talk and will moderate questions at the end. Make sure to disable alert tones (from incoming mail, etc) on your computer.
- The chair will give you chat alerts with 5 minutes and then with 1 minute remaining in your talk (only at 1 minute for YSF talks). These may be hard to pick up on, so you will also receive verbal alerts if it seems that you are in danger of running over time.
- If your screen sharing is broken but your audio still works, the chair will display your slides. If the chair has Zoom issues, one of the co-hosts of the meeting will take over.
- After the chair thanks you, be sure to stop sharing your screen and mute yourself.
Session Chairs
- Join the session 10 minutes early. We will add you as a co-host and alert you of any technical issues with the speakers.
- Introduce speakers after asking them to turn their video on, unmute themselves and share their screen.
- Do not allow questions until the speaker has finished. Give priority to those with a raised hand on Zoom, then move to chat questions if there is time.
- Give the speaker chat alerts at 5 minutes and 1 minute remaining. Give verbal warnings with 5 minutes and 1 minute left, if it seems that they may go over (use your discretion).
- If your connection drops, your co-chair will take over, or one of the co-hosts.
