2005 JACoW Team Meeting

Session

Morning Session of the Seminar on the JACoW Systems for Conference Organisation and Proceedings Production

2005.11.14.1

14 Nov 2005, 09:30

Aula Direzione (INFN Frascati)

Description

Morning Session of the Seminar

Presentation materials

Guidelines and Notes for Speakers

Monday-seminar.pdf

0. SPMS Overview

John Poole (CERN)

14/11/2005, 09:30

• Brief history, objectives, basic functionality, basic architecture o Repository db o Conference db o File server • Profiles and accounts • The agreement to be signed by conference user • The roles of the various administrators

1. Repository Structure and Email facility

Matt Arena (FNAL)

14/11/2005, 10:00

• The basic structure of the database in general terms • System requirements for repository and conference systems • Oracle installations • Javascripts, cookies, browsers etc. • Email facility o Functionality for administrator o Possible recipients

2. Setting up a New Conference

Jeff Patton (ORNL)

14/11/2005, 10:15

• What does the conference dba receive ? • What does the dba have to do to set it up ? • What are the hardware requirements ? • What do ‘Oracle jobs’ do for you ?

3. Customising through System Parameters

John Poole (CERN)

14/11/2005, 10:30

Parameter screens and explanation of the customisation process

4. Classifications and Sub-classifications

Christine Petit-Jean-Genaz (CERN)

14/11/2005, 10:45

• What does the administrator see ? • How do you set it up ? • What are these parameters used for ?

5. Presentation Types and Options

Christine Petit-Jean-Genaz (CERN)

14/11/2005, 11:15

• What does the administrator see ? • How do you set it up ? • What are these parameters used for ?

6. Abstracts, their submission and QA

Charlie Horak (ORNL/SNS)

14/11/2005, 11:25

• Setting up classifications • Handling invited presentations • Re-classification (why, how) • What is abstract QA ? • What does the administrator have to do ?

7. Building Programme Codes

Charlie Horak (ORNL/SNS)

14/11/2005, 11:40

• Explain cannot open abstract submission without programme codes • What are the building blocks of the codes • How do the different conferences handle it • Automatic numbering – how to do it (and how to prevent it …)

8. Invitation Only Conferences

Michaela Marx (DESY)

14/11/2005, 11:55

• What are these ? • What does the administrator have to do ? • What are the differences in the overall process ?

9. Functionality for the Authors

Ivan Andrian (ELETTRA)

14/11/2005, 12:10

• Abstract submission • What should happen for co-authors • How a new profile is created (repository first, then local – synchronisation issues) • How papers are submitted • Controls by the administrator (open and close submission, use of dots, invited flag ..) • Dealing with re-submissions and late submissions (e.g. how can someone re-submit after final QA ?)

68. Data Flows

Ivan Andrian (ELETTRA)

14/11/2005, 12:25

• What data flows where during preparatory phases, abstract submission and paper submission

11. Registration Module

Naomi Wyles (CCLRC/DL/ASTeC)

14/11/2005, 12:40

• General functionality • Data flows • How to set up the screens for users

72. Industrial Exhibition Registration

Dan Faircloth (RAL)

14/11/2005, 13:00

• General functionality • Data flows • How to set up the screens for users

12. Paper Submission

Jan Chrin (PSI)

14/11/2005, 13:10

• Setting up the file and web servers • Networking and hardware • Upload/download scripts • Security issues with scripts and web server