6-12 January 2016
Universidad Técnica Federico Santa María, Valparaiso, Chile
Chile/Continental timezone

Second Circular

SECOND ANNOUNCEMENT


Sixth International Workshop on High Energy Physics on the LHC Era (HEP2016)

January 6-12, 2016
Universidad Tecnica Federico Santa Maria
Valparaiso, Chile
Website: https://indico.cern.ch/event/hep2016

Dear colleague, 
We are pleased to invite you to the Sixth International Workshop on High Energy Physics in the LHC Era (HEP2016) to be held from 6 to 12 January 2016 in Valparaíso, Chile. The workshop site will be the picturesque campus of the Universidad Tecnica Federico Santa Maria (UTFSM). The scientific program of the workshop will address a broad range of topics covering many areas in high-energy particle physics and nuclear physics, namely: Higgs Physics, Hadron Spectroscopy, Neutrino Physics, High-Energy QCD, Hadron Structure, Non-perturbative QCD, Detectors and Instrumentations, Heavy Ion collisions, Beyond the Standard Model, Dark Matter searches, Phenomenology of AdS/CFT, Astroparticle Physics and Future experiments. For more information and registration, please visit the workshop website: https://indico.cern.ch/event/hep2016.

Abstract submission

The Scientific Program Committee is now accepting abstracts. The deadline is set to November 20th 2015. Please submit your abstract at your earliest convenience. You need to have a CERN (Lightweight) account for that. If you do not have one, or have trouble submitting the abstract through the website, you can email it to hep-chile@usm.cl.

Registration and workshop fee

Please register through the workshop website. The registration deadline is December 20th 2015. The regular workshop fee is 250000 CLP. It covers the participation to the workshop, the workshop kit, the welcome reception, the coffee breaks and the lunches. The fee can be paid by credit card through the workshop website under the “HEP2016 Online payment” link. It can also be paid by CASH ONLY upon arrival to the workshop. The online payment procedure is explained within the payment website. You will receive a confirmation email after the validation of your payment (this will take few days). Please bring a copy of the receipt with you to the workshop.

Please note that the registration, the workshop fee payment and the abstract submission are three independent processes. We encourage you to register at your earliest possible convenience.

Accommodations

The arrangement of accommodation is not part of the registration procedure. A list of hotels can be found under the "Accommodation" link on the workshop website: https://indico.cern.ch/event/385771/page/4255-accommodation. If you need assistance with hotel reservation please contact our workshop administrative assistant Victoria Lobos (victoria.lobos@usm.cl.)

Visa information

The participants are requested to familiarize themselves with the visa requirements well in advance of the workshop. Letters of invitation for visa purposes will be available upon request to the organizer at hep-chile@usm.cl.

Support

Our available funds are limited. However, we will do our best to provide partial support for the participation of young scientists. We encourage those who need support to send a request to hep-chile@usm.cl.

January is a wonderful and busy time to visit Chile. Airfares currently look good, but will start steeply rising soon. We recommend to book tickets as soon as possible. If you have any question related to your stay in Valparaiso, please contact our workshop administrative assistant Victoria Lobos (victoria.lobos@usm.cl.)

Important dates

  • Workshop dates: 6 to 12 January 2016
  • Registration deadline: December 20th 2015.
  • Abstract submission deadline: November 20th 2015 (Poster presentation is still possible if the abstract is submitted after the deadline.)
  • Online payment deadline: December 1st, 2015.

More detailed information will be provided in a final circular later this year. In addition, updates will be regularly posted on the workshop web site.

We look forward to welcoming you in Valparaiso!

Sincerely,
The HEP2016 Organizing Committee.