5-10 May 2019
La Rochelle
Europe/Paris timezone

Bulletin n. 1

Accommodation

If you have not already done so, it is very urgent to reserve your hotel. May 8th is a holiday in France; many people take this opportunity to spend a long weekend near the Ocean, and the hotels are often crowded.
Please find all useful information on the conference website, under the thumbnail “Accommodation”. Please be aware that some of the low-cost accommodations or pre-reserved rooms must be reserved before April 5, mentioning that you are part of the MPGD2019 conference.
You can also reserve your hotel room using the usual booking sites (hotel.com, booking.com, google search,…), or, if you are not afraid of trying your French, you can look for hotels using the yellow pages: www.pagesjaunes.fr, answering to what? Hotels and to where? La Rochelle. There is also (in French) the site of the tourist office: https://www.larochelle-tourisme.com/hotels .

Awards

Charpak Prize
As in past MPGD conferences, a prize of 1000 € will be awarded to the best oral or poster presentation by a young physicist (age not exceeding 35 years). The committee is composed by Ioannis Giomataris (chair), Amos Breskin and Leszek Ropelewski. The award ceremony will take place on Thursday, 9 May 2019 at 12:45.
Oed Prize
Anton Oed, at the end of the 80s, first introduced MicroStrip Gas Chambers to detect neutrons at the ILL. This led to the development of the highly successful MicroPattern Gas Detectors - MPGDs - which brought decisive improvements to detector technology.
Anton Oed passed away on 30 September 2018; he was a passionate inventor and remains a source of inspiration for many of us today. The ILL would therefore like to honour his memory, whilst encouraging the development of detector techniques for scientific applications. The Anton Oed Prize, of a lump sum of 1000 €, will be awarded on Thursday 9 May 2019 at the MPGD conference in La Rochelle. The aim is to reward a major contribution in the development of MPGDs by a scientist presently active in the field.
We are now inviting anyone interested in proposing one or several candidates for the prize to send an email to oedprize@ill.fr with a few lines of explanation in support of the choice. The deadline for submitting the names is 9 April 2019. The panel will meet shortly after this date to select the laureate, who will be informed sufficiently in advance of the MPGD conference.

Oral presentations

Oral presentations are allocated a 15 minutes duration, plus 5 minutes to answer questions from the conference room. Remote talks are not accepted, and there will be no connection to follow the conference remotely.
In addition to the presentations selected from the submitted abstracts, 8 invited talks are scheduled, one every half day. Their duration is 25+5 minutes.
Speakers should prepare a file of their slides in the .pptx or .pdf format. No other format will be accepted. They are requested to upload their slides well in advance on the indico site of the conference (thumbnail ‘Timetable’). Support will be provided for uploading in case of difficulty.

Poster presentations

Posters will be displayed from Monday morning to Wednesday evening in Hall Atalante, where the coffee breaks and the two poster sessions of Tuesday and Wednesday afternoon are held. The panels can fit A0 size, portrait orientation posters. The poster presenters are requested to be present at the conference, and to be available in the hall during the two poster sessions.

Proceedings

Proceedings of the conference will be published in the Journal of Physics, Conference Series, by the Institute of Physics publishing company. A peer review process will be set up by the Organizing Committees.
Poster and Oral presentations will be dealt with on an equal footing. There will be no stringent page limit, but a reasonable length between 4 and 8 pages is recommended. Necessary information and templates will be made available before the conference.

Social event

Note that Thursday morning talks and a tribute to Oed will be given in a different location, called ‘Forum des Pertuis’, near the beach ‘Plage des Minimes’, about 30 minutes on foot from Espace Encan.  
The conference social event will take place on Thursday afternoon. After a cocktail lunch, a nearly 2-hour off-the-coast excursion by boat will take us near the islands surrounding La Rochelle. At the end of the trip, appetizers will be served on the boat, before reaching the restaurant for the banquet on the harbor.