Registration will open on Tuesday 2nd June 2026
Please note that participation is by invitation only and registration on Indico is mandatory and without fee. The deadline for registration is 31st July 2026.
Upon arrival at Royal Holloway, University of London, on Monday 14 September, please proceed to the Collaboration Meeting desk located in the Windsor Building, to register and collect your badge. A lunch buffet will be served for all participants from 11.30 a.m. in the Foyer area. The first plenary session will take place in the Windsor Building Auditorium from 1.00 p.m.
For any practical issues, please send an email to: cecile.noels@cern.ch. Should you have any problems please call: +41 75 411 4162.
Getting to Royal Holloway campus
Royal Holloway, University of London (RHUL), Egham Hill, Egham, Surrey, TW20 0EX. Find Windsor Building on Google maps
RHUL campus is just seven miles (~11 km) from Heathrow Airport.
By Train: Please note that there is no direct train line from Heathrow Airport Terminal 5 to Royal Holloway campus. The campus is a 20-minute walk from Egham Station. The easy route, via the A30: Turn right out of the station along Station Road and walk about 100 yards to the junction and traffic lights; turn left at the junction and follow the road around to the large roundabout with a petrol station on the left; walk up Egham Hill (A30) and follow the footpath; the Royal Holloway entrance is on the left.
By Bus: A local bus service operated by First Bus (Line 8: Heathrow Terminal 5 - Slough) runs outside of Royal Holloway, and serves several bus stops on the A30: timetable. Nearby bus stop locations can be seen on the campus map. Cash, contactless or tickets bought on the First Bus apps are all acceptable.
For more details on getting to Egham by public transport: link.
It is possible to take a taxi or VTC from Heathrow Airport Terminal 5 to Royal Holloway (not reimbursed for CERN participants). Estimated cost of the journey: ~£35 depending on traffic and the company. For more details on getting to Royal Holloway campus by taxi: link.
By Car: Royal Holloway is on the A30, 19 miles from central London and about a mile south-west of the town of Egham. It is 2 miles from Junction 13 of the M25 (London Orbital). After leaving the motorway take the A30 west, following the signposts to Bagshot and Camberley (this is the Egham by-pass). At the first roundabout, take the second exit; at the second roundabout, again take the second exit and continue on the A30 up Egham Hill. The University is on the left at the top of the hill.
Car Parking Arrangement: The car parking campus plan showing a variety of car parks on site and can be found here. Car Park 12 will be the closest car park to the Conference Venue, the Windsor Building. Guests will not need to register their vehicles in advance and therefore the car park signage requesting visitors to register their vehicles does not apply. As car parking spaces are free of charge, they cannot be booked and are allocated on a first come, first served basis. Guests must park in marked bays and when using disabled bays a blue badge should be displayed. Please note no parking is allowed on the roads by the halls of residence, or in the reserved bays along the west side of Founder’s (opposite Founder’s Field). Please note: All parking must be legal and comply with campus regulations / restrictions. Penalty charge notices will be issued for any dangerous / unsafe parking or for any contravention of parking rules. The University is unable to cancel any PCNs issued. Vehicles must not block access for emergency vehicles at any time.
Special shuttles
For an easy transfer from Heathrow airport Terminal 5 to Royal Holloway on Monday 14 September, special shuttle buses will be provided at no cost for participants arriving on the following flights (or on other flights if the arrival time is earlier):
- Swiss: Geneva 7.30 a.m. - London Heathrow 8.15 a.m.
- British Airways: Geneva 10.10 a.m. - London Heathrow 11.00 a.m.
For the transfer from Royal Holloway to Heathrow Terminal 5 on Wednesday 16 September after the closing session, special shuttle buses will be provided at no cost for participants traveling on the following flights (or other flights if the departure time is later):
- Swiss: London Heathrow 7.15 p.m. - Geneva 10.0 p.m.
- British Airways: London Heathrow 8.30 p.m. - Geneva 11.05 p.m.
The meeting points as well as pick-up and drop-off times will be available on Wednesday 2nd September.
Participants wishing to use these special shuttles between Heathrow Airport Terminal 5 and Royal Holloway will be requested to register via a dedicated form (available in early July) in order to reserve a seat on the bus. The journey to and from RHUL is estimated at approximately 30 minutes.