22-27 September 2019
Hyatt Regency Hotel Vancouver
Canada/Pacific timezone

Oral Presentation Guidelines

All PLENARY and ORAL sessions will be held in the Regency Ballroom on Level 3 of the Hyatt Regency. 

Presentation Upload

  • All presenters must to upload an electronic copy of their talk in PDF or PPT(X) format prior to their presentation at the scheduled MT26 session.    
  • By participating at MT26 and submitting your presentation, you implicitly agree to publish the content of your presentation on the public Indico site.
  • Presentation upload instructions can be found here.
  • Presenters are also REQUIRED to submit an electronic version of their talk at least one day before their presentation to the Speaker Preparation Room (Turner/Dover Rooms, Level 4). Files are reviewed, scanned for viruses and loaded onto the appropriate computers in the session rooms. Changes to submitted files will not be allowed.

Logistics/Presentation Guidelines

  • Presentations will be given using the computers provided by the MT26 Conference. Presenters’ personal computers cannot be used.
  • Using removable media (USB drives) is prohibited on the computers in oral session rooms. Saving data to and from them is impossible.
  • Files transferred to the session computers cannot be copied by anyone and will be deleted after the Conference. Anyone wishing to receive a copy of the slides should contact the presenter or download the presentations from the Indico site.
  • Presentations must be submitted in Microsoft Power Point 2016 or PDF format. Acceptable media include CD and USB flash drive. Macintosh computers will not be available in the session rooms. Authors using a Macintosh must ensure their presentations operate correctly using Microsoft Office 2016 or Adobe Acrobat in the Windows environment.
  • All session rooms have an LCD projector, computer, microphones, laser pointer, timer and screen. The laptops in the oral session rooms are not equipped to accommodate audio sound.
  • The session rooms will have a screen for 16:9 presentation format. 
  • Contributed presentations are 15 minutes; arrange your talk so your presentation lasts 12 – 13 minutes with 2 – 3 minutes available for questions.
  • Invited presentations are 30 minutes; arrange your talk so your presentation lasts 25 minutes with 5 minutes available for questions.
  • Arrive a few minutes before the session and introduce yourself to the session moderators before the start of the session.
  • There will be no rearrangement of presentations within an oral session to accommodate absences or cancellations. The time assigned to an oral presentation within the oral session is fixed.

Presentation Requirement

  • Presentation at MT26 is required for a paper to be considered for peer review. A paper written from its presentation will not be considered for publication in the special conference issue of the IEEE TRANSACTIONS ON APPLIED SUPERCONDUCTIVITY (TAS) if the presentation was not given during its scheduled time at MT26.

The Speaker Preparation Room is in the Turner/Dover room (Level 4). The hours of operation are: 

  Sunday, September 22 3:00 p.m. - 7:00 p.m.
  Monday, September 23 7:00 a.m. - 6:00 p.m.
  Tuesday, September 24 7:00 a.m. - 6:00 p.m.
  Wednesday, September 25 7:00 a.m. - 6:00 p.m.
  Thursday, September 26 7:00 a.m. - 6:00 p.m.
  Friday, September 27 7:00 a.m. - 10:00 a.m.

Withdrawals

  • If you need to make changes or withdraw your abstract from the program BEFORE the Conference, please contact Centennial Conferences via email. If you need to make changes or withdraw your presentation from the program ON-SITE at the Conference, please advise the staff in the Publications Office (Turner/Dover room). Please provide your presentation ID number (e.g. Mon-Mo-Or1-01 or Wed-Af-Or13-01, etc.) on any correspondence.

Additional Presentation Guidelines

Content Organization

  • Plan one slide per minute: 8 to 12 slides for Contributed Oral, and up to 25 slides per Invited Oral.
  • Carefully budget your time. Allocate at least one minute to describe the problem clearly enough for the audience to appreciate the value of your contribution.
  • Make sure the audience walks away understanding the five things any listener to a presentation cares about:
    • What is the problem and why?
    • What has been done about it?
    • What is the presenter doing (or has done) about it?
    • What additional value does the presenter’s approach provide?
    • Where do we go from here?

Fonts

  • Select a Sans-serif font: Arial or Helvetica.  Avoid Serif fonts such as Times New Roman; the Serif fonts are more difficult to read.
  • Select font size to be visible over the whole room. We recommend font 24. Do not use fonts less than 18 points.
  • Consider font embedding to ensure that characters display properly.
  • Use larger fonts to indicate importance.
  • Use different sizes and styles (e.g., bold) for impact. Avoid italicized fonts as these are difficult to read quickly.
  • Avoid long sentences, Avoid abbreviations and acronyms. Limit punctuation marks.
  • No more than six lines per slide, and no more than 6-8 words per line.
  • Do not use all caps except for titles.

Design and Graphical Images

  • Include only necessary information: Content should be self-evident.
  • Keep the background consistent and subtle.
  • Use one or two large images rather than several small images.
  • Limit the tables to four rows/columns for readability.
  • Charts: The number of curves should be four or less. Label axes, curves and captions using readable letters, font 18 or larger.
  • Limit the number of colors on a single screen.
  • Keep the design clean and uncluttered. Leave empty space around the text and graphical images.
  • Limit the number of graphical images on each slide.
  • Avoid sound effects.
  • Minimize animation.

More helpful tips can be found here.

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