16-21 September 2018
CERN
Europe/Zurich timezone

Terms & Conditions

The 18th International Conference on Electromagnetic Isotope Separators and Related Topics (EMIS-2018) will be held at CERN, Geneva, Switzerland from 16 to 21 September 2018.

EMIS is the long-running flagship conference series for the presentation of new and unique techniques in the field of low-energy nuclear science. Following the first EMIS conference in 1955 in Harwell in the United Kingdom this conference series has continued for 60 years and we are proud to host the 18th edition at CERN.

The conference will take place in the main auditorium at CERN and exhibitor space will be situated in the main CERN building. Many of the thousands of physicists, scientists, engineers and students who make up the CERN community pass through this building daily. Poster sessions and coffee breaks will be organized in the same area.

1) Participation as a Delegate

Delegates should register through the EMIS2018 indico website (https://indico.cern.ch/e/EMIS2018).

Payment should be made within 14 days of registration, via credit card or bank transfer.
Early registration 580 CHF per person.
Full registration 750 CHF per person.
Student registration 450 CHF per person

Participation is confirmed upon receipt of payment. Failure to pay by the due date may lead to exclusion from participation.

Cancellations must be communicated via e-mail to EMIS2018@cern.ch. For cancellations received by 15 August 2018, CERN shall refund the registration fee minus a CHF 50 processing fee. Apart from exceptional circumstances to be decided by the conference organisers, no refund will be made for cancellations received after 15 August 2018, but delegates may designate a substitute to participate in their stead.

2) Participation as a Sponsor or Exhibitor

If you are interested to become a sponsor or exhibitor, please contact EMIS2018@cern.ch

Sponsors and exhibitors will:

  • Gain quality exposure and meet decision makers in the electromagnetic isotope separator science domain as well as the CERN scientific community as a whole;

  • Participate in the definition of new research trends in electromagnetic isotope separator technology;

  • Establish relationships with leading and up and coming scientists;

  • Learn about collaboration opportunities with international research laboratories and how to access their knowledge transfer programs.

The following packages are offered:

Exhibitor Opportunity – CHF 2'000.-

Includes:

• Exhibit space, a table, 2 chairs

• Exhibitor’s logo and link to exhibitor’s website on the EMIS 2018 website

• Pamphlets and/or trinkets (to be supplied by exhibitor) in conference bag

• Exhibitor’s logo in the conference program

• Registration for 1 participant including coffee breaks, welcome reception, entry into all sessions, and conference banquet – additional exhibitor representatives should register as regular delegates

Banquet Sponsor (Conference participation not included) – CHF 1'500.-

Includes:

• Banquet Sponsor (recognition on banquet tickets)

• Company logo on conference website

• Listing in conference program

• Pamphlets and/or trinkets (to be supplied by sponsor) in conference bag

Coffee Break/Poster Session Sponsor (Conference participation not included) – CHF 1'000.-

Includes:

• Coffee break or poster session sponsorship (recognition on appropriate signage)

• Company logo on conference website

• Listing in conference program

• Pamphlets and/or trinkets (to be supplied by sponsor) in conference bag

Advertising Sponsor (Conference participation not included) – CHF 500.-

Includes:

• Company logo on conference website

• Listing in conference program

• Pamphlets and/or trinkets (to be supplied by sponsor) in conference bag and/or on a memory stick

Payment

Payment should be made via bank transfer. Participation (including, where applicable, booth space) is confirmed upon receipt of payment. Failure to pay in time will not discharge the applicable fees.

Cancellations must be communicated via e-mail to EMIS2018@cern.ch.

Sponsorship fees are not refundable.

Exhibition fees: For cancellations received by 15 July 2018, CERN shall refund the exhibition fee minus a CHF 50 processing fee. No refund will be made for cancellations received after 15 July 2018.

Set up, dismantling and storage

Set up: Sunday, 16 September 2018 between 17:00 and 20:00.

Dismantling: Friday, 21 September 2018 between 16:00 and 18:00.

In planning the delivery of your booth material, please take into account that storage space is limited.

The sponsor or exhibitor shall provide CERN with an inventory of the items that it intends to put on display.

Booths

Booths should be attended during exhibition opening hours by an authorized representative of the exhibitor, who shall be technically qualified to explain and demonstrate the equipment or services on display.

The conference organisers reserve the right to remove any display which they consider incompatible with or otherwise objectionable with a view to the scientific and educational nature, and the general running, of the Conference.

Except as agreed by the conference organisers, use of the booth shall be exclusively by the exhibitor.

Compliance

The exhibitor shall be solely responsible for compliance with CERN's rules and regulations concerning health, safety and the environment as well as the Code of Conduct.

Logos and materials to be provided by sponsors and exhibitors

Sponsors and exhibitors grant permission to the conference organisers to use their logo in promotional materials, including on the conference website, in the conference programme and on signs.

To this end, sponsors and exhibitors should supply the conference organisers (via e-mail to EMIS2018@cern.ch) with an electronic version (300 dpi or greater) of their logo. The conference organisers will consult with the sponsors and exhibitors on the proposed use of their logo.

Any materials to be provided by the sponsors and exhibitors must arrive at CERN no later than 1 September 2018.

3) Liability

Save in case of gross negligence on the part of the conference organisers, all risks related to the participation shall be borne by the participant who shall hold the conference organisers and their employees harmless from related liability.

4) Conference Cancellation

In the unlikely event that the conference is cancelled due to force majeure or a similar event, all participants (delegates, sponsors and exhibitors) will be refunded for any fees paid. However, the conference organisers are not in a position to provide compensation for any other costs incurred by participants.

Any differences that may arise in relation to the EMIS-2018 conference shall be settled amicably.

5) Data Protection

CERN processes your personal data in accordance with its Data Privacy statement https://home.cern/data-privacy-protection-statement