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DRD4 constitutional meeting

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31/3-004 - IT Amphitheatre (CERN)

31/3-004 - IT Amphitheatre

CERN

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Description

Following the positive feedback by the DRDC on our revised proposal, weย  invite you to the DRD4 constitutional meeting on 23rd and 24th of January 2024 at CERN.

The capacity of the available meeting rooms limits the number of participants physically present to about 100. The presence of the PIs of the participating groups or their proxies is ย highly desirable. Participants shall register and indicate their physical presence.ย 

We don't forsee remote transmission during the voting sessions.

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IMPORTANT: The morning sessions take place in 40/S2 - A01, the afternoon sessions in 31/3-004 (IT Amphitheatre).

***

The main purpose of the meeting is to discuss and confirm

  • content of the DRD4 research proposal
  • organisation model
  • list of participating institutesย 

ย 

This will be followed by a series of votes to establish the DRD4 management

  • 6 WG Convenors
  • 5 WP leaders
  • 1 DRD4 co-ordinator
  • 1 Chair of Collaboration Boardย 

ย 

Voting procedures are explained in a separate document attached to the agenda item 'Introduction to votes'.

We also need to discuss the Memorandum of Understanding. A template is under preparation by the CERN Director Research.ย ย 

Registration fee (changed on 22/01/2024):

We need a registration fee of 40 CHF for all participants physically present at CERN (3 coffee breaks and little reception on Tuesday evening). The individual participants DO NOT have to pay this fee. The DRD4 collanoration gets a 'loan' from CERN (over approx. 2000 CHF) and will pay the total bill. DRD4 collabration has to pay back this loan as soon as it has opened and filled a team account.ย 

Independent from this fee, the social dinner on Tuesday evening needs to be paid by the particiapnts in the restaurant.ย  34 CHF for salad, pizza, dessert, coffee, limoncello + drinks on top .

DRD4 Collaboration picture - 24 Jan 2024.jpeg
DRD4 Proposal final and submitted 22 Nov 2023.pdf
Institutes.xlsx
  • Tuesday 23 January
  • Wednesday 24 January
    • 09:00 → 09:30
      Voting of DRD4 Coordinator 30m
    • 09:30 → 09:45
      Voting Leader of WP1 15m
      Dummy Candidature.docx
      Dummy Candidature.pdf
    • 09:45 → 10:00
      Voting Leader of WP2 15m
    • 10:00 → 10:10
      Voting Leader of WP3 10m
    • 10:15 → 10:30
      Voting Leader of WP4 15m
    • 10:30 → 10:40
      Voting Leader of WP5 10m
    • 10:40 → 11:00
      Coffee 20m
    • 11:00 → 11:15
      Voting Leader of WG1 15m
    • 11:15 → 11:25
      Voting Leader of WG2 10m
    • 11:30 → 11:45
      Voting Leader of WG3 15m
    • 11:45 → 12:00
      Voting Leader of WG4 15m
    • 12:00 → 12:15
      Voting Leader of WG5 15m
    • 12:15 → 12:30
      Voting Leader of WG6 15m
    • 12:30 → 13:30
      Lunch 1h
    • 13:30 → 14:00
      Next steps of WGs (All) 30m

      Purpose: discuss concrete next steps, topics, projects of interest, infrastructure for sharing, exchange of students, samples, next meetings, ...

      Additional meeting rooms will be made available if possible.
      There will be no zoom

    • 14:00 → 14:30
      Meetings of WP 4.1 about next steps (All) 30m

      Purpose: discuss concrete next steps, manpower and funding situation, next meetings, ...

      Additional meeting rooms will be made available if possible.
      There will be no zoom

    • 14:30 → 15:00
      Meetings of WP 4.2 about next steps (All) 30m

      Purpose: discuss concrete next steps, manpower and funding situation, next meetings, ...

      Additional meeting rooms will be made available if possible.
      There will be no zoom

    • 15:00 → 15:30
      Meetings of WP 4.3 about next steps (All) 30m

      Purpose: discuss concrete next steps, manpower and funding situation, next meetings, ...

      Additional meeting rooms will be made available if possible.
      There will be no zoom

    • 15:30 → 16:00
      Meetings of WP 4.4 about next steps (All) 30m

      Purpose: discuss concrete next steps, manpower and funding situation, next meetings, ...

      Additional meeting rooms will be made available if possible.
      There will be no zoom

    • 16:00 → 16:30
      Meetings of WP 4.5 about next steps (All) 30m

      Purpose: discuss concrete next steps, manpower and funding situation, next meetings, ...

      Additional meeting rooms will be made available if possible.
      There will be no zoom

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