IUPAP Executive Council and Commission Chairs in preparation of the 30th IUPAP General Assembly

14 Oct 2021, 11:00 → 19 Oct 2021, 15:00 Europe/Zurich

Michel Spiro (Université Paris-Saclay (FR))

The meeting will take place in Zoom in the room https://cern.zoom.us/j/64148205406?pwd=Ym9WZGIvZTVrWldGZkpDbk9SYk4vQT09.

14 October: C1 Meeting

15 October: Nomination Committee and EC&CC meeting Day 1 (Liaison chairs, designated commission chairs invited for the first three items)

18 October: EC&CC meeting Day 2 (Liaison chairs and designated commission chairs can join the meeting as observers)

19 October: EC &CC meeting Day 3 (Liaison chairs and designated commission chairs can join the meeting as observers)

Please reserve time on 16 and 17 October in case the negotiations relating to the nominations are not concluded in the session scheduled on 15 October.

 

Thursday 14 October

11:00 → 12:00 C1 Commission on Policy and Finance: Financial matters [restricted meeting, to be held in Michel Spiro's Zoom room]

IUPAP_Secretariat_Report_Oct2021.pdf

12:00 → 13:00 C1: Review the matters to be discussed at the EC&CC meeting, the conduct of that meeting [restricted meeting, to be held in Michel Spiro's Zoom room]

Friday 15 October

12:00 → 12:15 IUPAP Nomination Committee, Executive Council and Commission Chairs (Day 1): Welcome, Strategic plan and corresponding actions

Speakers: Silvina Ponce Dawson (IUPAP), Michel Spiro (Université Paris-Saclay (FR)), Bruce McKellar (Retired)

Strategic_Plan_final_11052021.pdf

12:15 → 12:45 Revised Statutes and Bylaws

Speaker: Mr Jens Vigen (CERN)

Revision_of_statutes.pdf

Statutes_revised_IUPAP_12_Oct_based_on_23_July__comments_from_Members.pdf

12:45 → 13:15 Establishment of an IUPAP association under Swiss law with seat in Geneva

Speaker: Mr Jens Vigen (CERN)

Articles_new_IUPAP.pdf

Articles_Revision_23_July_incorporating_comments_from_Members_clean_version.pdf

13:15 → 13:30 Break: Invited liaison chairs and designated commission chairs leave

13:30 → 15:00 Preparation of slates for the Executive Council and for Commissions

Speakers: Silvina Ponce Dawson (IUPAP), Michel Spiro (Université Paris-Saclay (FR)), Bruce McKellar (Retired)

Saturday 16 October

12:00 → 15:00 Session cancelled [Reserved slot for continued discussions on nominations]

Sunday 17 October

12:00 → 15:00 Session cancelled [Reserved slot for continued discussions on nominations]

Monday 18 October

12:00 → 12:10 Executive Council and Commission Chairs (Day 2): Welcome

12:10 → 12:20 Formalities

1. Adoption of the Agenda
2. Apologies
3. Approval of the draft minutes of the previous meeting
4. Ratification of items approved since last General Assembly

0_CnCC-13 October 2020 meeting_MS.pdf

0_CnCC-15 October 2020 meeting_MS.pdf

0_CnCC-19 October 2020 meeting_MS.pdf

0_CnCC-21 October 2020 meeting_MS.pdf

2.3.0 Matters approved by the Executive Council_Post GA2017_tillOct2020.pdf

2.5.0 To Do List from CCC 2019.pdf

2.7.0Financial_position_CCC_20201013.pdf

3_Matters_approved_by_EC_and_by_email.pdf

4_MoU_FIT.pdf

4_MoU_ICO.pdf

4_MoU_IUHPST.pdf

4_MoU-IUPAC.pdf

4_MoU_LAAAMP.pdf

MoU_SCGES IUPAP 200602signed.pdf

12:20 → 12:40 Reports by the President and the Secretary Generals

Speakers: Michel Spiro (Université Paris-Saclay (FR)), Leong Chuan Kwek

2020 C§CC and EC v2_mb.pdf

IUPAP_Secretariat_Report_Oct2021.pdf

12:40 → 13:30 Financial matters

1. Financial statements for 2018, 2019, 2020 & 2021
2. Report on financial position in 2021
3. Proposed budget for 2022 and forecast for next triennium 2020-2023
4. Membership dues

Speaker: Leong Chuan Kwek (National University of Singapore)

2017_IUPAP_SG_Audited_Financial_Statements.pdf

2018_IUPAP_SG_audited_financial_statements.pdf

2019_IUPAP_SG_signed_audited_financial_statement.pdf

2020_IUPAP_SG_Unsigned.pdf

Budget - actuals and estimates 2018-2021_R3_Landscape.pdf

Dues_2021_2023.pdf

Resolution on outstanding dues.pdf

13:30 → 13:32 Group photo

Merged_document.png

13:32 → 13:45 Break

13:45 → 14:15 Membership matters

Speaker: Nithaya Chetty (University of Witwatersrand)

Membership_Matters_18Oct2021.pdf

14:15 → 14:45 Conference matters

Speaker: Rudzani Nemutudi (South African National Research Foundation: iThemba LABS)

2022 IUPAP Conferences Sponsorship Applications for Approval Cycberspace C&CC2021c.pdf

14:45 → 15:00 Report from the gender champion

Speaker: Gillian Butcher (University of Leicester)

Gender_Champion_2017-2021.pdf

Gender_Champion_report.pdf

Tuesday 19 October

12:00 → 12:30 Review of Day 1 and Day 2, including review of slates and conference decisions

Speaker: Silvina Ponce Dawson

2021 EC§CC.pdf

Executive Council.pdf

Report on IUPAP Nomination Form Database 2021-10-19.pdf

Slates_full_table.pdf

Updated Abridged 2022 IUPAP Conferences Sponsorship Applications for Approval Cycberspace C&CC2021c.pdf

12:30 → 13:00 Review of Commissions, Affiliated Commissions and Working Groups

Commissions:

• Received reports attached below

Affiliated Commissions:

• International Association of Physics Students (IAPS) to become an Affiliated Commission of IUPAP (AC5)
• Establishing an Inter-Union Commission on the History and Philosophy of Physics (AC6)
• Appointment of IUPAP representatives to the new Affiliated Commission (AC6)

Working Groups:

• Received reports attached below
• Establishing a Working Group in the emerging field of Quantum
• Establishing a Working Group on Ethics
• Revised mandate for the Working Group on Women in Physics (WG5)

Panels:

• Neutrino panel, report received

AC_05_IUPAP_IAPS_resolution.pdf

AC_05_Letter_IAPS.pdf

AC_06_Inter_Union_Commission_History_Philosophy_Physics.pdf

AC_06_Members_IUPAP.pdf

C02_Symbols_Units_Nomenclature_Atomic_Masses_and_Fundamental_Constants.pdf

C03_Statistical_Physics.pdf

C04_Astroparticle_Physics.pdf

C05_Low_Temperature_Physics.pdf

C06_Biological_Physics.pdf

C08_Semiconductor_Physics.pdf

C09_Magnetism.pdf

C11_Particles_and_Fields .pdf

C12_Nuclear_Physics.pdf

C13_Physics_for_Development.pdf

C14_Physics_Education.pdf

C15_Atomic_Molecular_and_Optical_Physics.pdf

C16_Plasma_Physics.pdf

C17_Laser_Physics_and_Photonics.pdf

C18_Mathematical_Physics.pdf

C19_Astrophysics.pdf

C20_Computational_Physics.pdf

Neutrino_Panel.pdf

Neutrino_Panel_White_Paper.pdf

WG000_Quantum.pdf

WG00_Ethics.pdf

WG01_ICFA.pdf

WG02_Communications_in_physics.pdf

WG05_Women_in_Physics.pdf

WG05_Women_in_Physicsrevised_mandate.pdf

WG09_International_Cooperation_in_Nuclear_Physics.pdf

WG11_Gravitational_Wave_International_Committee.pdf

WG14_Accelerator_Science.pdf

WG15_Soft_Matter_Physics.pdf

WG16_Physics_and_Industry.pdf

13:00 → 13:30 Additional proposed resolutions

• Res01: Recommendation for an IUPAP resolution concerning the use of units in the International System of Units (SI)
• Res02: Recommendation for an IUPAP resolution to endorse 2025 as the International Year of Quantum Science and Technology
• Res03: Renaming the IUPAP Young Scientist Prizes to IUPAP Early Career Scientist Prizes
• Res04: Requirement ensuring diversity of candidates for IUPAP Awards
• Res05: Adoption of the Waterloo Charter for Gender Inclusion and Diversity
• Res06: Recommendation on Open Science
• Res07: Guideline for conference organization
• Res08: Draft MoU CERN–IUPAP
• Res09: Future General Assemblies
• Res10: Endorsed Conferences

Res01background_SI_units.pdf

Res01_SI_units.pdf

Res02_IY_QuantumAppendix.pdf

Res02_IY_Quantum.pdf

Res03_Early_Career_Scientist_Prizes.pdf

Res04_UPAP_Awards_Diversity.pdf

Res05_Waterloo_Charter.pdf

Res05_Waterloo_Charter_supporting_information.pdf

Res05_Waterloo.pdf

Res06_Open_Science.pdf

Res_07_guidelines_for_conferences.pdf

Res08_CERN-IUPAP.pdf

Res09_Future_General_Assemblies.pdf

Res_10_Endorsed_Conferences.pdf

13:30 → 14:00 IUPAP centenary and the International Year of Basic Sciences for Sustainable Development (IYBSSD) and more generally outreach

Speakers: Laura Greene, Monica Pepe-Altarelli (CERN), Michel Spiro (Université Paris-Saclay (FR))

Centenary_2021.pdf

IUPAP Outreach 211013.pdf

IYBSSD MS.pdf

14:00 → 14:15 Thanks, break and end of EC&CC

14:15 → 15:00 IUPAP Executive Council: Review and confirm the decisions made on items discussed at the EC&CC meeting

2021 EC§CC vf.pdf