Oral presentation

Speaker Guidelines

Within your allotted time slot, oral presentations shall be 20 minutes and 5 minutes shall be reserved for discussion.

A Preview/Testing Area (also called « Speaker Zone ») is available for speakers.

Speakers must upload their presentation to the ERL17 SPMS server following the instructions below. Use of individual laptops cannot be accommodated. The deadline for presentation upload is at 15:00 on the day before your talk. Accepted formats are Microsoft PowerPoint and Adobe PDF.

Please note that the screen is in 16/9 format. With 4/3 presentations there will be black areas on either side of the screen.

Any special requirements concerning visual aids should be addressed to the local organizers at erl17@cern.ch well in advance of the conference.

Before the Conference starts

Please upload your electronic presentation to the ERL17 SPMS server as early as possible but at the latest by 15:00 on the day before the presentation. Name the file with the programme code and « _talk » (for example MOIACC005_talk.ppt) and then upload in the same way as for papers through your LINAC14 account. You can find the programme code assigned to your presentation when logging into the ERL17 SPMS server.
Note that the computers used for the presentations will be PCs running Windows. There will be no possibility for authors to use their own computers and if this will cause you problems, please contact erl17.editors@cern.ch as soon as possible.

At the Conference

Those speakers who have not uploaded their files in advance should either upload from the venue, or deliver them (PowerPoint, PDF) to the Preview/Testing Area at least one day in advance. Here the presentations can be checked and loaded on the ERL17 SPMS server.

Before your session, please check that everything has been loaded correctly. Slides that have been successfully captured will be published via the conference website on the day of the presentation. Please be advised that by giving your talk, you automatically agree to its online publication via the ERL17 Jacow-Indico website.

Official opening hours of the Preview/Testing Area:

  • Monday 08:30 – 17:30
  • Tuesday 08:30 – 17:30
  • Wednesday 08:30 – 17:30
  • Thursday 08:30 – 17:30

If you encounter any problems, please contact erl17.editors@cern.ch or the Preview Area at the conference.

During the Presentation

The Scientific Secretary on the podium will help you with your presentation. Please contact them just before the session with your talk starts.

On the podium you will be presented with a computer displaying your presentation, a laser pointer and a wireless device to control your presentation.
The remaining time of your talk will be displayed on a small timer located on the podium.
Please do not hesitate to contact erl7.editors@cern.ch for further clarifications.

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