Indico has been upgraded to version 3.1. Details in the SSB
November 29, 2021 to December 3, 2021
Virtual and IBS Science Culture Center, Daejeon, South Korea
Asia/Seoul timezone

ACAT Record of Processing Operations

To facilitate the organization of the ACAT workshop, the ACAT organizing committees (Local Organizing Committee, Scientific Program Committee, and International Advisory Committee) need to access, store, process, and share your data. This page explains what data is affected, the retention period, and the extent and reasons for accessing and sharing your data.

 

Data Used

Data Purpose Basis Source
Name, Title, Affiliation, Position To identify you, to allow you to participate in the event Legitimate interest of ACAT You via the Indico registration, or automatically detected from your Single Sign-On
E-mail address
To identify you, for communication including event-related information after the event
Legitimate interest of ACAT
You via the Indico registration, or automatically detected from your Single Sign-On
Preferred timezone region (optional)
To schedule presentations, for statistical purposes
Consent
 
You via the Indico Registration
Gender, nationality To establish anonymous statistics Legitimate interest of ACAT You via the Indico Registration
Your voice and image (contributor)
 
To allow to present your contribution
Legitimate interest of ACAT You via the video-conference system (e.g. zoom)
Your voice (remote participants) To allow for interactions during the conference, if you wish to participate; to allow to keep a record of your participation and publish it (remote participants intervening in the Q&A session) Consent You via the video-conference system (e.g. zoom)
Your voice (on premise participants) To facilitate and allow interactions with remote participants if you wish so; to allow to keep a record of your participation and publish it (on premise participants intervening in the Q&A session) Consent You via on premises video recording system
Your voice and image (contributors) To record and publish it for the event visibility Consent You via the video-conference system (e.g. zoom)
Your acknowledgement and/or your agreement to Video Recording and publication To ensure you understand the video will be recorded and publicly available and to demonstrate compliance with legislative framework Legal Obligation
You via the Indico registration
Your agreement to the ACAT Code of Conduct To ensure you read and understand the ACAT Code of Conduct to be followed during the event Legitimate interest of ACAT You via the Indico registration
Your contribution (title, abstract, time slot, material, etc.) To identify and publish your contribution for educational and scientific purposes in the context of ACAT Legitimate interest of ACAT You via the Indico registration

 

Data Stored

Data Retention Period Purpose
Name, Title, Affiliation, Position
1 year after the end of the event
To organize, run and manage the event
E-mail address 1 year after the end of the event To identify you, for communication including event-related information after the event
E-mail address Until you withdraw your consent, and in any case, no longer than the end of the ACAT workshop series To inform you and invite you to subsequent ACAT events
Gender, nationality 1 year after the event To generate anonymous statistics
Timezone Until you withdraw your consent and, in any case, no longer than 1 year after the event To generate anonymous statistics
 
Your voice and image (contributors and remote participants intervening in the Q&A session)
Until you withdraw your consent, and, in any case, no longer than the end of the ACAT workshop series Publication online as part of the public conference material for scientific, educational or other non-commercial purposes
Your acknowledgement and/or your agreement to Video Recording (contributors) and publication (contributors) 5 years after the end of the ACAT workshop series To demonstrate compliance with the legislative framework
Your agreement to the ACAT Code of Conduct 5 years after the end of the ACAT workshop series
For establishment, exercise or defence of legal claims
Your contribution (title, abstract, time slot, material, etc.) Until the end of the ACAT workshop series Publication online as part of the public conference material for scientific, educational or other non-commercial purposes
Name, Title, Affiliation (participants) Until you withdraw your consent, and, in any case, no longer than 1 year after the event For the event visibility and networking
Your agreement to publish online your Name, Title, Affiliation in the participant's list (participants and contributors) 5 years after the end of the ACAT workshop series To demonstrate compliance with the legislative framework
Name, Title,Affiliation (contributors) Until you withdraw your consent, and, in any case, no longer than the end of the ACAT workshop series Publication online as part of the public conference material for scientific, educational or other non-commercial purposes

 

Internal Access

Data Who Purpose
All data above, except your voice and image ACAT organizing committees
To manage the event, to allow you to participate in the event, for establishment, exercise or defence of legal claims

 

External Access

Data Who Purpose
Name, Title, Affiliation Public For the event visibility; the data will be publicly accessible through the conference material on Indico
Your image and your voice (contributors and remote participants intervening in the Q&A session) Public
The recording will be publicly accessible through the conference material on Indico and via the CERN Document Server (CDS) https://cdsweb.cern.ch/ for scientific, educational or other non-commercial purposes.
Your contribution Public Publication online as part of the public conference material on Indico for scientific, educational or other non-commercial purposes
Your Name, Title, Affiliation, Position (participants and contributors), Gender and Nationality Institutional sponsors APCTP and DIME (Daejeon International Marketing Enterprise) To provide anonymous statistic in order to demonstrate whether the funds are spent adequately
Your Name, Title, Affiliation, Position (participants and contributors)
Institutional sponsors APCTP and DIME (Daejeon International Marketing Enterprise)
 
For audit purposes
E-mail address Gather.Town; see Gather.Town privacy notice To allow you to participate at the poster session
Your image and voice (remote participants) Zoom video conferencing service; see Zoom privacy notice To provide video conference service and to record the video
The recording of your image and / or voice CERN To publish the video recording, to keep a public record of the event
E-mail domain Brookhaven National Lab; see Mattermost privacy notice To allow you to register with the Mattermost communication service hosted by Brookhaven National Lab
Your name, payment information Korean Physical Society To facilitate handling of the registration fee (only for on-premises participants)