ACAT 2021

ACAT Record of Processing Operations

To facilitate the organization of the ACAT workshop, the ACAT organizing committees (Local Organizing Committee, Scientific Program Committee, and International Advisory Committee) need to access, store, process, and share your data. This page explains what data is affected, the retention period, and the extent and reasons for accessing and sharing your data.

 

Data Used

Data	Purpose	Basis	Source
Name, Title, Affiliation, Position	To identify you, to allow you to participate in the event	Legitimate interest of ACAT	You via the Indico registration, or automatically detected from your Single Sign-On
E-mail address	To identify you, for communication including event-related information after the event	Legitimate interest of ACAT	You via the Indico registration, or automatically detected from your Single Sign-On
Preferred timezone region (optional)	To schedule presentations, for statistical purposes	Consent	You via the Indico Registration
Gender, nationality	To establish anonymous statistics	Legitimate interest of ACAT	You via the Indico Registration
Your voice and image (contributor)	To allow to present your contribution	Legitimate interest of ACAT	You via the video-conference system (e.g. zoom)
Your voice (remote participants)	To allow for interactions during the conference, if you wish to participate; to allow to keep a record of your participation and publish it (remote participants intervening in the Q&A session)	Consent	You via the video-conference system (e.g. zoom)
Your voice (on premise participants)	To facilitate and allow interactions with remote participants if you wish so; to allow to keep a record of your participation and publish it (on premise participants intervening in the Q&A session)	Consent	You via on premises video recording system
Your voice and image (contributors)	To record and publish it for the event visibility	Consent	You via the video-conference system (e.g. zoom)
Your acknowledgement and/or your agreement to Video Recording and publication	To ensure you understand the video will be recorded and publicly available and to demonstrate compliance with legislative framework	Legal Obligation	You via the Indico registration
Your agreement to the ACAT Code of Conduct	To ensure you read and understand the ACAT Code of Conduct to be followed during the event	Legitimate interest of ACAT	You via the Indico registration
Your contribution (title, abstract, time slot, material, etc.)	To identify and publish your contribution for educational and scientific purposes in the context of ACAT	Legitimate interest of ACAT	You via the Indico registration

 

Data Stored

Data	Retention Period	Purpose
Name, Title, Affiliation, Position	1 year after the end of the event	To organize, run and manage the event
E-mail address	1 year after the end of the event	To identify you, for communication including event-related information after the event
E-mail address	Until you withdraw your consent, and in any case, no longer than the end of the ACAT workshop series	To inform you and invite you to subsequent ACAT events
Gender, nationality	1 year after the event	To generate anonymous statistics
Timezone	Until you withdraw your consent and, in any case, no longer than 1 year after the event	To generate anonymous statistics
Your voice and image (contributors and remote participants intervening in the Q&A session)	Until you withdraw your consent, and, in any case, no longer than the end of the ACAT workshop series	Publication online as part of the public conference material for scientific, educational or other non-commercial purposes
Your acknowledgement and/or your agreement to Video Recording (contributors) and publication (contributors)	5 years after the end of the ACAT workshop series	To demonstrate compliance with the legislative framework
Your agreement to the ACAT Code of Conduct	5 years after the end of the ACAT workshop series	For establishment, exercise or defence of legal claims
Your contribution (title, abstract, time slot, material, etc.)	Until the end of the ACAT workshop series	Publication online as part of the public conference material for scientific, educational or other non-commercial purposes
Name, Title, Affiliation (participants)	Until you withdraw your consent, and, in any case, no longer than 1 year after the event	For the event visibility and networking
Your agreement to publish online your Name, Title, Affiliation in the participant's list (participants and contributors)	5 years after the end of the ACAT workshop series	To demonstrate compliance with the legislative framework
Name, Title,Affiliation (contributors)	Until you withdraw your consent, and, in any case, no longer than the end of the ACAT workshop series	Publication online as part of the public conference material for scientific, educational or other non-commercial purposes

 

Internal Access

Data	Who	Purpose
All data above, except your voice and image	ACAT organizing committees	To manage the event, to allow you to participate in the event, for establishment, exercise or defence of legal claims

 

External Access

Data	Who	Purpose
Name, Title, Affiliation	Public	For the event visibility; the data will be publicly accessible through the conference material on Indico
Your image and your voice (contributors and remote participants intervening in the Q&A session)	Public	The recording will be publicly accessible through the conference material on Indico and via the CERN Document Server (CDS) https://cdsweb.cern.ch/ for scientific, educational or other non-commercial purposes.
Your contribution	Public	Publication online as part of the public conference material on Indico for scientific, educational or other non-commercial purposes
Your Name, Title, Affiliation, Position (participants and contributors), Gender and Nationality	Institutional sponsors APCTP and DIME (Daejeon International Marketing Enterprise)	To provide anonymous statistic in order to demonstrate whether the funds are spent adequately
Your Name, Title, Affiliation, Position (participants and contributors)	Institutional sponsors APCTP and DIME (Daejeon International Marketing Enterprise)	For audit purposes
E-mail address	Gather.Town; see Gather.Town privacy notice	To allow you to participate at the poster session
Your image and voice (remote participants)	Zoom video conferencing service; see Zoom privacy notice	To provide video conference service and to record the video
The recording of your image and / or voice	CERN	To publish the video recording, to keep a public record of the event
E-mail domain	Brookhaven National Lab; see Mattermost privacy notice	To allow you to register with the Mattermost communication service hosted by Brookhaven National Lab
Your name, payment information	Korean Physical Society	To facilitate handling of the registration fee (only for on-premises participants)