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Asset and Maintenance Management Workshop

→ Europe/Zurich
60/6-015 - Room Georges Charpak (Room F) (CERN)

60/6-015 - Room Georges Charpak (Room F)

CERN

90
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Description
The 2nd Asset and Maintenance Management Workshop - AMMW 2013 will be hosted at CERN in November 2013.

The CERN Maintenance Management Project (MMP) Team, which is organizing the event, would like to invite you to Geneva, Switzerland, to join in sharing ideas and experiences through presentations and discussions with colleagues from different organizations, working in the area of Maintenance Management.

The AMMW2013 workshop will provide a forum for sharing problems as well as solutions and to discuss about strategies, best practices and tools in the area of Asset and Maintenance Management. It intends to bring together participants from the accelerator, fusion and large scale laboratories community with the aim of launching discussions and facilitating the creation of networks.

The scientific program shall feature invited talks as well as contributions from experts in the domain of Asset and Maintenance Management and provide sufficient time for plenary as well as expert group discussions. The scientific program will be complemented by a visit to some of CERN’s technical installations and a cocktail dinner.

The MMP team is looking forward to welcoming you in November!

AMMW2013 Booklet
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One of the ATLAS visits
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  • Wednesday 13 November
    • 10:00
      Registration 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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      Registration

    • 1
      Welcome and general information 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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      Speaker: Goran Perinic (CERN)
      Slides
    • 2
      Introduction to CERN 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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      Speaker: Ingo Ruehl (CERN)
      Slides
    • Organizations and their A&MM methods 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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      Convener: Goran Perinic (CERN)
      • 3
        CERN's Maintenance Management Project and Maintenance Framework Implementation Office 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        CERN accelerator complex and injector chain have entered since a few years an operation dominated phase during which getting maintenance right is one of the key factors for increasing the accelerator availabilities and reducing downtimes. Four CERN departments have identified common needs in the area of maintenance management and have put into place at the end of 2011 a transversal project with the mandate to harmonize maintenance methods. This presentation will introduce the Maintenance Management Project (MMP) and it’s Maintenance Framework Implementation Office (MFIO). It shall give an overview of the objectives, the organization, the developed concepts as well as the current implementation status with a spotlight on the latest developments in the area of documentation management and asset and spare part management accompanied by examples of used cases.
        Speaker: Christophe Mugnier (CERN)
        Slides
      • 4
        Brief presentation of participating organizations: Synchrotron Soleil, CCFE Culham and ESRF 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        Speakers: Mrs Hélène Rozelot (Soleil), Mrs Isabelle Leconte (ESRF), Mr Nick Balshaw (CCFE)
        Slides
      • 12:30
        Lunch building 501 (CERN)

        building 501

        CERN
      • 5
        Brief presentation of participating organizations: CELLS/ALBA, DESY, XFEL, ESS, GVA, ISIS and MAX IV Lab 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        Speakers: David Carles (C), Mr Jean-Luc Rostoucher (GVA), Jens-Peter Jensen (DESY), Mr Julian Brower (ISIS), Mrs Kitty Fritz-Nielen (XFEL), Mrs Sara Thorin (MAX IV Lab)
        Slides
      • 6
        Machine operation and daily maintenance management in SOLEIL. 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        SOLEIL is a third generation synchrotron light source located near Paris (France) in operation since 2007. In constant progress, the number of beam operation hours scheduled in 2012 has reached 6 512 which 5341 hours were planned for the beamlines. With a goal of 99% of photon beam availability and a mean time between failure of 100 hours, we have set up procedures (organized around work permits, internal requests, work orders…) and processes (organized around coordination meetings, risk analysis meetings, log book use ...). Some of them have been created according successive needs and we are now facing a complex organization. A deep and concerted reflexion about better maintenance methods is carried out. Different solutions have been evaluated to improve the coordination issues, process and reliability. As much as possible we try to take benefit of the feedback of 6 years of operation. In this presentation today organization, difficulties and change in progress will be presented.
        Speaker: Xavier Deletoille (Synchrotron Soleil)
        Slides
      • 7
        Asset management tools: use and improvement in SOLEIL 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        SOLEIL is a third generation Synchrotron source located near Paris (France) in operation since 2007. During the first maintenance and reliability workshop in November 2011, we presented our experience and issues with CMMS in SOLEIL. There was a lot of competition between tools and the commitment around the CMMS tool was difficult. For the last two years there have been some changes. First of all the topology tree was simplified to help CMMS users to find the topologies on which they made maintenance. The commitment of people is fluctuant and they should be encouraged. Then a "worksite function" has been set up in order to gather the whole work orders made during one shutdown. At last a project is in progress to implement a unique portal to accede to all the type of internal requests (bug tracking, intervention on equipment,…). This presentation will give an overview of the today status and the tasks in progress.
        Speaker: Pascale Betinelli (Synchrotron Soleil)
        Slides
      • 8
        Maintenance at ALBA Synchrotron Light Source - part - ALBA Infrastructures, buildings and utilities, CMMS and CBM 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        After two years of successful exploitation with external users at ALBA synchrotron the current preventive maintenance approach is giving excellent results with high rate availabilities. An accelerator maintenance singularity is the conjunction of a high complex conventional facility with an intrinsic dynamically changing scientific environment. The dense preventive maintenance program matches tightly with the operation plan that at the same time is going shorter in order to increase beam time hours for users. Shutdown periods are the best availability window to execute the critical scheduled maintenance joined to the improvements and upgrades of the whole facility. The Computerized Maintenance Management Systems (CMMS) are the tools to coordinate whole year process activities related to maintenance and analyze operation calendar updates and facility upgrades. The cost associated with the preventive maintenance and the complexity in arranging the needed activities and operations are the motivation to explore the viability of Condition Based Maintenance (CBM) approach at ALBA, seeking for optimizing the maintenance frequency and, consequently, cost and reliability.
        Speaker: Juan José Manotas (CELLS - ALBA)
        Slides
      • 9
        Maintenance at ALBA Synchrotron Light Source - part - Electronics & Controls 60/6-015 - Room Georges Charpak (Room F)

        60/6-015 - Room Georges Charpak (Room F)

        CERN

        90
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        After two years of successful exploitation with external users at ALBA synchrotron the current preventive maintenance approach is giving excellent results with high rate availabilities. An accelerator maintenance singularity is the conjunction of a high complex conventional facility with an intrinsic dynamically changing scientific environment. The dense preventive maintenance program matches tightly with the operation plan that at the same time is going shorter in order to increase beam time hours for users. Shutdown periods are the best availability window to execute the critical scheduled maintenance joined to the improvements and upgrades of the whole facility. The Computerized Maintenance Management Systems (CMMS) are the tools to coordinate whole year process activities related to maintenance and analyze operation calendar updates and facility upgrades. The cost associated with the preventive maintenance and the complexity in arranging the needed activities and operations are the motivation to explore the viability of Condition Based Maintenance (CBM) approach at ALBA, seeking for optimizing the maintenance frequency and, consequently, cost and reliability.
        Speaker: Mr Antonio Camps (CELLS - ALBA)
        Slides
    • 16:00
      Tea break 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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    • Organizations and their A&MM methods continued 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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      Convener: Pierre Bonnal (CERN)
      • 10
        Organization of LS1 - consolidation, upgrade and maintenance
        The LHC has been delivering data to the physics experiments since the first collisions in 2009. The first long shutdown (LS1), which started on 14 February 2013, was triggered by the need to consolidate the magnet interconnections to allow the LHC to operate at the design energy of 14 TeV in the centre-of-mass. Prior to the start of this Long Shutdown (LS1), a major effort of preparation was performed in order to optimize the schedule and the use of resources across the different machines, with the aim of resuming LHC physics in early 2015,while the rest of the CERN complex will restart beam operation in the second half of 2014. This presentation summarizes the main activities, the main milestones, describes the organizational set-up for the coordination of the works, and will present the actual status.
        Speaker: Katy Foraz (CERN)
        Transparents
      • 11
        Maintenance Management in ITER
        The ITER maintenance program is being based on policy, procedures and work instructions that provide direction for maintaining structures, systems and components (SSCs). When incorporated into the ITER license or other legally enforceable instrument, the above program becomes a legal requirement. The program approach is to identify which maintenance activities are to be performed, on which SSCs, and at what intervals. The type, duration and frequency of maintenance activity applied to each SSC is proportional to the SSC’s importance to safety (safety class), design function, required performance and machine availability requirements. The program aims at implementing the criteria and methodology, applied to the work management, to take into account requirements like work safety, ALARA, nuclear regulatory requirements, project scientific program, maintenance system capability and logistics, codes and standards. Practical examples of implementation of components’ remote maintenance task classification, maintenance tasks data collection and assessment are presented.
        Speaker: Mr Alessandro Tesini (ITER)
        Slides
      • 12
        A Foundation for Lifecycle Management at the European XFEL
        The European X-Ray Free Electron Laser, European XFEL, is under construction at DESY in Hamburg. DESY has established a parts tracking solution based on a product lifecycle management (PLM) system, which provides procedures for reliably gathering, recording, processing and archiving the complete mandatory fabrication information. The solution is used in the series production of several accelerator components, including the production of super-conducting cavities and the assembly of the accelerator cryomodules, where it supports for example quality management and control during fabrication, and ensures compliance with legal regulations regarding documentation. The parts tracking solution also provides a foundation for subsequent operation, maintenance and upgrade activities. Those activities need access to complete and up-to-date documentation of the facility, such as e. g. QA/QC records and maintenance instructions. This documentation has to be captured during installation and commissioning, and has to be continued and integrated into the operation processes as the facility evolves. The presentation introduces the strategy and solution concept for parts tracking at the European XFEL, provides examples and experience, and discusses necessities and scenarios for evolving the solution into the operation and maintenance phase.
        Speaker: Mrs Silke Eucker (DESY)
        Slides
    • 13
      Keynote speech - Manned Space Flights: Lessons Learned from Space Craft Operation and Maintenance 80-1-001

      80-1-001

      CERN
      Following graduation in 1973 from the Ecole de l'Air (the French Air Force Academy), Michel Tognini served in the French Air Force as an operational fighter pilot, flight leader in 1976, flight commander in 1979, test pilot then chief test pilot from 1983 to 1985. In 1985, France opened a recruitment program to expand its astronaut corps, and Michel Tognini was one of seven candidates selected by CNES. In July 1986, he was one of four candidates to undergo medical examinations in Moscow. In August 1986, he was assigned as a back-up crew member for the Soyuz TM-7 mission. Although he remained a French Air Force officer, he was placed on detachment to CNES for his space flight activities from September 1986 onwards. In 1991 he went to Star City, Russia, to start prime crew training for the third Soviet-French ANTARES mission. During his stay in Russia, he linked up with Mir (ANTARES mission) and spent 14 days (July 27–Aug. 10, 1992; Soyuz TM-14 and TM-14)carrying out a program of joint Soviet-French experiments. Michel Tognini then attended ASCAN Training at the Johnson Space Center during 1995. He was initially assigned to the Operations Planning Branch of the Astronaut Office working technical issues on the International Space Station. He flew aboard Space Shuttle Columbia on STS-93 (July 22–27, 1999). During the five-day mission his primary task was to assist in the deployment of the Chandra X-Ray Observatory and to conduct a spacewalk if needed. He retired from active astronaut status in May 2003. After having been Head of the European Astronaut Division, he was Head of EAC (European Astronaut Centre) in Cologne, Germany. He is currently in France working for Human Space Exploration and performing speeches for the general public. Working and living in a space craft requires a tremendous effort of organization; everything must be planned very carefully and accurately. And of course, particular attention must be paid to the preventive and corrective maintenance of the space craft. In this keynote speech, Michel Tognini will give some insights on how these missions are organized and run, and will share the lessons learned.
      Speaker: Mr Michel Tognini (CNES/ESA)
      Video in CDS
    • 19:30
      Cocktail dinner GlassBox

      GlassBox

      CERN
  • Thursday 14 November
    • Assets Lifecycle Management, Quality Assurance, Safety and Availability of Facilities 40/S2-B01 - Salle Bohr

      40/S2-B01 - Salle Bohr

      CERN

      100
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      Convener: Zornitsa Zaharieva (CERN)
      • 14
        Introduction to Assets Management at CERN and Enforcing QA through the Naming Service
        The presentation will give a very brief overview of the various equipment lifecycle management areas such as Design, Manufacturing, Installation, Operation, etc., as well as it will point out the corresponding central Information Systems, which are used at CERN, to cover the needs in each one of those asset management domains, e.g. EDMS, Layout, Infor/MTF, etc. The presentation will demonstrate how the challenge to keep a consistent representation of the different types of information throughout the information systems in the different asset management domains for the millions of equipment, used at CERN’s accelerators, is solved by using a set of global naming conventions. A dedicated system – the Accelerators Entities and Signals Naming Service, is set-up to provide support and to serve as a reference for the names of the objects used throughout the equipment lifecycle areas, thus enforcing the quality assurance and the links between the various information systems in order to achieve a coherent global view across the different asset management domains.
        Speaker: Zornitsa Zaharieva (CERN)
        Slides
      • 15
        Overview of the Layout Service Functionalities and their Usage to Facilitate the Assets Management at CERN
        Since 2003, the Layout Service at CERN aims at documenting CERN’s Accelerators infrastructure by modeling its topographical organization into the so called "layouts", classifying and defining the accelerators’ components as Functional Positions as well as defining relationships between these components, e.g. Optical, Mechanical, Electrical, Logical. The service provides public web interfaces (http://cern.ch/layout ) to search and navigate through the layout data structures and it also provides contextual links to related CERN Information Systems, e.g. EDMS (Documentation Management), MTF/Infor (Maintenance Management), GIS Portal (Geo-localization of components), etc. This presentation will give an overview of the Layout Service (evolution, scope, data model, interfaces) as well as how it fits into the Asset Management activities at CERN. A case study will demonstrate the benefits of the Layout functionalities and their usage in the Asset Management.
        Speakers: Eve Fortescue-Beck (CERN), Pascal Le Roux (CERN)
        Slides
      • 16
        CERN Accelerators Topology Configuration and Change Management
        The presentation will discuss the configuration and change management methods implemented for managing the topology (‘layouts’) of all accelerators at CERN. It will cover the use and purpose of hardware baselines for documenting accelerators and facilities and the interactions with the Layout Service. We will see that the Naming Service is an integral part of the configuration process throughout the lifecycle of the projects for building an accelerator and the accelerators exploitation. Mechanical Design, Manufacturing, Installation and Commissioning, Operation and Dismantling phases will all be reviewed to highlight the impact on naming, layouts, documentation and baselines.
        Speakers: Mr Samy Chemli (CERN), Thomas William Birtwistle (CERN)
        Slides
      • 17
        Quality Management of CERN Vacuum Controls
        The vacuum controls Section (TE-VSC-ICM) is in charge of the monitoring, maintenance and consolidation of the vacuum control systems of all accelerators and detectors in CERN; this represents 6 000 instruments distributed along 128 km of vacuum chambers, often of heterogeneous architectures and of diverse technical generations. In order to improve the efficiency of the services provided by ICM, to vacuum experts and to accelerator operators, a Quality Management Plan is being put into place. The first step was the standardization of the naming convention across different accelerators. The traceability of problems, requests, repairs, and other actions, has also been put into place (VTL). This was combined with the effort to identify each individual device by a coded label, and register it in CERN’s standard Computerized Maintenance Management System – Infor/ MTF. Occurring in parallel was the gathering of old documents and the centralization of information concerning architectures, procedures, equipment and settings (EDMS). To describe the topology of control components, the data structure is being defined, for later implementation in Layout-DB. Future plans include the usage of the standard Controls Systems Configuration Service and introducing the Vacuum Controls data into it. Once complete, the quality and efficiency of ICM services can only improve, and appropriate performance indicators will be in place to display them.
        Speakers: Fabien Antoniotti (CERN), Paulo Gomes (CERN)
        Slides
      • 10:00
        Coffee break
      • 18
        Renovation of the Accelerators Controls Infrastructure and its Assets Management
        The Controls Group (BE-CO) is responsible for the specification, design, procurement, integration, installation, commissioning and operation of the Controls infrastructure for all CERN Accelerators, their transfer lines and the Experimental Areas. Support is also provided to the technical infrastructure services that rely on standard controls facilities provided by the group. The CERN Accelerators Controls System Renovation project (ACCOR) was launched in 2009 in order to renovate both the hardware infrastructure and the software part of the Accelerators Controls System. The Controls Group has decided to cease this opportunity and to improve at the same time the maintenance management for the controls equipment as well as the overall asset management processes and the links between the information systems supporting those. The presentation will cover the renovation of the Controls hardware infrastructure and the migration to the CERN standard Computerized Maintenance Management System (CMMS) – Infor/MTF, Engineering Documentation Management System (EDMS) for documentation management as well as it will present the links to other domains, which are important for the Controls System, such as the Controls Configuration. The presentation will give the user point of view and the experience with the introduction of the new Maintenance Management practices – the challenges that were overcome, the good points and those that need to be improved.
        Speakers: Claude Dehavay (CERN), Marc Vanden Eynden (CERN), Dr Marine Gourber-Pace (CERN), Sylvestre Catin (CERN), Zornitsa Zaharieva (CERN)
        Slides
      • 19
        Users' Perspective of the Management of Elements Important for Safety (EIS) in Beam Facilities at CERN
        The aim of the Important Element for Safety (EIS), within the scope of the CERN accelerators, is to protect the personnel against beam hazards and hazards due to the operation of the machines (X-rays, electrical hazards). To ensure and demonstrate that these safety elements are able to fulfill their safety function, a set of quality assurance principles have been defined. The main requirement was to set-up a harmonized process, which allows the registration of the EIS with all the specific and relevant information, the follow up and traceability of the interventions carried out on the EIS. The Safety Unit of the Beams department decided to take advantage of the Maintenance Management Project (MPP) in order to review the needs for the EIS and to use the CERN standard information systems e.g. Layout Service, EDMS, MTF, for their implementation. The presentation will explain the user requirements towards EIS and how the CERN standard methods and tools have been adapted to fulfill the set objectives.
        Speakers: Anne Funken (CERN), Marc Tavlet (CERN)
        Slides
      • 20
        Development Strategies and Overview of the Main Functionalities of the Traceability of Radioactive Equipment at CERN (TREC) System
        At CERN activated components of accelerators or detectors are removed from service due to maintenance or upgrades. Radiation officers perform radiological control on each component leaving CERN’s radiation areas (≈45 km of accelerator tunnels and ≈60 access points) and assess the risks implied in transport, repair, reuse, storage, or disposal. The need to offer an effective and sustainable service for radiological control has led to the implementation of the Traceability system for Radioactive Equipment at CERN (TREC), whose technical development strategy and main functionalities will be presented.
        Speakers: Hernan Diaz Rodriguez (Universidad de Oviedo (ES)), Luca Bruno (CERN), Maciej Piotr Kepinski (Universidade de Santiago de Compostela (ES)), Sonia Mallon Amerigo (CERN), Tim Schmittler (CERN)
        Slides
      • 21
        Availability Tracking as a Means to Increase LHC Physics Production
        The Large Hadron Collider at the European Organization for Nuclear Research is the world's most powerful particle accelerator, being one of the largest and most complicated machines envisaged to date. LHC sub-systems must be designed to be sufficiently reliable, with sufficient safety, having an acceptable impact on machine availability. The operation and exploitation of dependable systems needs to take into consideration many aspects, such as maintenance, repair and event recording, in order to ensure system performances meet expectations, and that physics production is optimised. This paper considers the potential optimisation of physics production by effective use of availability tracking. To facilitate this, a study of LHC availability in 2012 is introduced, this paper outlines first triggers and root causes with their associated impact on the LHC, given from both the operation and system viewpoints. The paper concludes by outlining concepts for availability tracking proposed for the post-LS1 era, to improve the quality of availability and physics delivery calculations. A unified asset management and event tracking approach could be used to incorporate such information.
        Speakers: Andrea Apollonio (Vienna University of Technology (AT)), Dr Benjamin Todd (CERN), Laurette Ponce (CERN)
        Slides
    • Work Organization, Maintenance Planning and Maintenance Experience 40/S2-C01 - Salle Curie

      40/S2-C01 - Salle Curie

      CERN

      115
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      Convener: Damien Lafarge (CERN)
      • 22
        Safety Organization of the ATLAS Experiment
        The presentation will give a brief overview of the safety organization of the ATLAS Experiment and will introduce the current implementation status after 6 years of installation and 6 years of operation. It will also explain the principles followed of the daily safety management, the safety matrix and give notion of the various roles in the ATLAS Safety structure, i.e. GLIMOS, SLIMOS, ACR, RSO, EAM, TSO, etc., as well as present the main risks in the ATLAS experimental and services caverns and dangers linked to cryogenic, magnetic field, radiation, the presence of flammable and toxic gases, fire, etc. And finally, the implemented measures to minimise the dangers and the risks will be explained most notably the concept of work packages analyses for risk assessment for all installation and maintenance activities, the implemented active early detecting safety systems, the different levels of alarm and the corresponding safety action, the access control and evacuation plans inside ATLAS experimental areas and the FPIAA system.
        Speaker: Dimitar Mladenov (CERN)
        Slides
      • 23
        Maintenance in the CERN cooling and ventilation group
        The EN/CV group is responsible for the ventilation and water cooling of the accelerator and experimental facilities at CERN. CV utilizes the INFOR EAM CAMM system to track all the different maintenance activities. In the equipment module we maintain a hierarchical structure (parents and their children) of the different systems, further defined by classes and categories. In the stores module CV maintains all the installed parts and their corresponding spare parts, defined by their main features. This presentation describes the process of the maintenance activities, from triggering the creation of work orders for the contractors to the information they have to feedback into the system, the spare part requests and reservations, the billing system, acceptance, etc. We will also present a summary of the different meter readings that the group has put into operation. Finally, it describes how the information is treated to produce KPIs that are utilized to assess performance and to pinpoint strong and weak points in the maintenance activity.
        Speaker: Guillermo Peon (CERN)
        Slides
      • 24
        LS1 maintenance for the TE-CRG cryogenic installations or How to manage several thousand interventions with maintenance plans
        The cryogenic systems are highly critical installations for the LHC operation. This means ensuring high availabilities by applying reliability principles throughout all stages of the lifecycle of the installations. During the current operation phase one key element for optimizing reliability is the mastery of predictive, preventive and corrective maintenance for the highly complex installations. The continuous work since the installation of the LEP refrigeration systems has allowed to prepare the tools and methods and to get ready for the challenge of a major maintenance shut-down as it is the LS1. This presentation shall introduce to the bandwidth of the maintenance tasks that are carried out on the cryogenic installations and show how several thousand interventions can be prepared, launched and managed reliably by the use of equipment classes and categories, physical and logic counters, maintenance plans, bills of material, material lists, etc. This presentation shall introduce to the bandwidth of the maintenance tasks that are carried out on the cryogenic installations and show how several thousand interventions can be prepared, launched and managed reliably by the use of equipment classes and categories, physical and logic counters, maintenance plans, bill of materials, material lists, etc.
        Speaker: Nicolas Bonetti (CERN)
        Slides
      • 25
        Inspections of EN/EL transformers
        CERN has grown up to become a facility hosting very large and complex particle accelerators and detectors. Power supply equipment plays a key role in the availability of these machines. The backbone of the CERN power supply is an internal 18 kV distribution network feeding some 450 power transformers. For decades these power transformers have been considered as critical equipment and have been subject to regular inspections. The output of this regular survey was a comprehensive report compiling measurements, inspection results and observations for each transformer. This report was used to assess any corrective actions to be taken on each transformer. But the bulk of individual reports did not provide a global picture as required by the maintenance managers. Therefore a pilot project has been started in 2011: the main objective was to change the scope of data analysis, looking at the whole pool of transformers, rather than individual transformers on a case by case basis. This paper describes the building blocks that have been put into place to achieve both data consolidation and more relevant reporting. It is still too early to discern the impact of this new method on the global availability of the CERN machines. But the presentation will highlight the initial benefits observed by our maintenance managers.
        Speaker: Jean-Marie Foray (CERN)
        Slides
      • 10:00
        Coffee break
      • 26
        Maintenance of Power Converters based on Failure Data
        The presentation will give an overview of how preventive maintenance of power converters at CERN is planned based on failure data.
        Speaker: Valerie Montabonnet (CERN)
        Slides
      • 27
        Spare part management in the EN-CV group
        The presentation shall introduce the organization of the Cooling and Ventilation Group (EN-CV) spare part store: It will start with the description of the store staff roles, the different storage places and some data about the quantities of stored and handled parts. It will then explain the main CV part store workflows such as part reservation, provisioning, reception, storage, and part retrieval. The presentation shall furthermore provide information about the implemented KPI’s, the order quantities, and some aspects about asset management and it will terminate with an outlook on part standardisation efforts and possible future improvements.
        Speaker: Jani Lehtinen (CERN)
        Slides
      • 28
        Contract management, contract adjudication, outsourcing
        CERN’s operation heavily relies on industrial support from external service providers to perform a large variety of activities in domains ranging from manufacturing to maintenance services. including services related to the accelerator operation and to the tertiary sector. The challenge is to place contracts with various service providers that can ensure reliable and high quality services. The presentation will explain how adjudications of industrial services contract based on the Best Value for Money model has been implemented at CERN.
        Speaker: Cristina Lara Arnaud (CERN)
        Slides
    • 12:00
      Lunch building 501

      building 501

      CERN
    • Visits
      Convener: Zornitsa Zaharieva (CERN)
      Visit programme
  • Friday 15 November
    • Tools for maintenance management and operation support 60/6-015 - Room Georges Charpak (Room F)

      60/6-015 - Room Georges Charpak (Room F)

      CERN

      90
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      Convener: Ingo Ruehl (CERN)
      • 29
        Summary of "Work Organization, Maintenance Planning and Maintenance Experience" session
        Speaker: Damien Lafarge (CERN)
        Slides
      • 30
        Summary of "Assets Lifecycle Management, Quality Assurance, Safety and Availability of Facilities" session
        Speaker: Zornitsa Zaharieva (CERN)
        Slides
      • 31
        An overview of the CMMS at CERN
        CERN has been using a commercial CMMS system, called Infor EAM, for more than 20 years and this tool is currently used on an organizational-wide basis to manage both the site infrastructure as well as a large part of the accelerator complex. Over 400 users are regularly working with the application and the overall usage corresponds to some 150.000 Work Orders completed annually for a total of 1.5 million registered equipment. This presentation will give an overview of how Infor EAM is used in the various services as well as how it has been integrated with other existing information systems used for document management, maps and service requests in order to provide an integrated and central hub for assets. The recent deployment of simplified user interfaces and the use of mobile devices will also be presented with some practical examples and the experience gained.
        Speaker: David Widegren (CERN)
        Slides
      • 32
        Scheduling and Coordination of Works in Restricted Areas with IMPACT Tool
        As part of its compliance with its host states’ radiation protection legislation CERN has to ensure strict access control along with traceability of radiation doses received by personnel intervening in accelerators areas. Accelerators areas at CERN are mainly underground and so space is expensive and therefore limited. Space limitation along with the need for many different teams to intervene at the same place means good co-activity management is vital for reasons of safety and efficiency. The first part of the presentation will introduce the reasons and history of the development of the IMPACT tool including the feedback after 2 years of operational experience. The second half of the presentation will cover the current and future integrations with other tools used at CERN for scheduling purposes, work preparation and safety management.
        Speaker: Damien Lafarge (CERN)
        Slides
      • 10:00
        Coffee break
      • 33
        Maintenance seen from the control room
        The technical infrastructure operators in the CERN Control Centre are in charge of monitoring all important service systems at CERN. The operator is a main actor in the corrective maintenance process; he decides what corrective maintenance actions should be taken, he dispatches work orders and follows up incidents in order to minimize down time and assures that lessons are learned from previous events. The infrastructure operator is also an actor in preventive maintenance where he needs to know what is going on at all times in all places; he has an active role in signing off safety forms and informing users of ongoing works and he needs to correlate preventive maintenance against alerts that arrive in the control room and that would normally trigger corrective measures. This talk will describe the processes used for corrective maintenance, the specific tools put in place to optimise them, the issues faced and some ideas for future improvements.
        Speaker: Peter Sollander (CERN)
        Slides
      • 34
        First Line Diagnosis system, fault analysis tool for the ISIS Synchrotron UPDATE
        The First Line Diagnosis system (FLD) is a PC based system, incorporating an interactive fault analysis tool and technical knowledge base, for use by crew members running the ISIS accelerator. By using valuable time efficiently and effectively, in the first instance FLD aims to decrease the response time to resolve high consequence, high impact faults. With both Online and Offline versions, FLD guides the operations and maintenance crew through a hierarchical fault flow chart, providing all the information needed to drill down to a failure mode. It provides systems and circuit diagrams and access to on call rosters for calling equipment owners. FLD was launched in January 2013 and introduced to the accelerator maintenance community at AWR2013 Melbourne and has now been further developed and improved, growing organically and incorporate many ISIS accelerator systems and equipment. It will take many years to complete and incorporate a vast quantity of information hence the management system is critical for the operational effectiveness. This presentation will include an overview and update of the system and its progress.
        Speaker: Mr Julian Brower (ISIS STFC)
        Slides
      • 35
        Integration need between operation and maintenance
        Many systems in large physics facilities are controlled either by means of industrial control system or collaborative / lab dedicated control frameworks. In both case the operation teams use a presentation layer such as Supervisory Control and Data Acquisition systems (SCADA). These tools that are designed for operation team needs provide all necessary resources to monitor and pilot the physics processes and their associated infrastructure systems through online synoptics, trending, alarms, events, command list etc. To complement these online tools the operation crews use extensively logbooks to register non-conformities or operational events and eventually to communicate with equipment experts teams. On the other side the maintenance activities are supported by means of Computer Management Maintenance Software (CMMS) that are tailored to schedule the intervention, manage the assets and spare parts, and optimize the maintenance. The aim of this presentation is to emphasis the gain that the integration of these tools will induce on the maintenance and operation costs and efficiency. CERN use cases will be used to illustrate the potential improvements.
        Speaker: Philippe Gayet (CERN)
        Slides
      • 36
        AMMW2013 workshop wrap-up and outlook
        Speaker: Goran Perinic (CERN)
        AMM forum
        Slides
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